A new substitute employee platform brought back memories of how finding a substitute used to happen. This summer, about 250 substitute teachers gathered at Lincoln East High School for the annual conference and training sessions on various topics.
Prior to 2002, a staff member needing a substitute called a phone number and left a voicemail with key information. District office staff - three employees in the morning and two in the afternoon - would listen to the voicemails and enter all the information into another computer system and go to work in finding subs.
Then in 2002, when LPS switched to SubFinder - the most recent substitute platform until August - one new ‘cutting-edge’ feature was when the automated computer system would suggest a substitute to call based on the the length of time, the subject area and the school.
Also cutting edge in 2002, SubFinder required a touchtone phone, but not a computer to accept sub requests.
“I have since removed the language ‘touch tone’ because it was confusing the college students,” said Darbi Umholtz, who works with the substitute teacher process for LPS.
Now LPS launched SmartFind, an absence management and substitute placement system.
This change is nothing like the big change that occurred in 2002 as the old solution used some newer technology. And it is possible to use a traditional phone to enter information, but perhaps easier online.
(All staff members, full-time, part-time and substitutes will need to setup their account. More information was shared with staff members via their LPS email.)
SmartFind allows more precise options for substitutes:
Subs are still able to list the subject areas (called classifications) and locations that they wish to teach.
Full-time teachers needing a sub still have the option to request a specific substitute teacher - perhaps a sub they are familiar with based on past experience. Then the automated calling system looks for subs who are certified in that specific subject area. Finally, it will contact local subs available for that school.
Therefore, the system gives preference to those substitute teachers certified in the specific subject area where a substitute is requested.
The SmartFind system also allows staff members to request absences for multiple, non-consecutive days, within one week - and subs can accept those assignments in group, as one job. For example, an absence can be entered for Monday, Wednesday and Friday of a week, and the sub will receive the request as one, three-day job. In the past, the substitute would receive three separate phone calls, one for each of the days requested.
The Human Resources Department would like to share information with you via our Sub Ways Newsletter. In the newsletter are important dates to remember as well as helpful tips and strategies for substitute teachers.
Thank you for your commitment to the students of Lincoln Public Schools.
The Substitute Teacher Handbook - Guide to Successful Substitute Teaching has valuable information throughout the entire handbook. You will want to be sure to review Safety and Security to review information about infection control, food allergies, and standard response protocols. You will also find updated information about where to park when substituting at the high schools. Please be sure to review the Reporting Child Abuse and Harassment policies.
Substitutes are also responsible for knowing the information in the Hourly Employee Handbook. Substitute teachers are highly encouraged to review both handbooks annually. Links to both the Substitute Teacher Handbook and the Hourly Employee Handbook are found below.
Included here are links to the Information Center for Employees (ICE), Docushare, Staff Directory, Web Mail, Web Calendar and more.
LPS began accepting Substitute Teacher applications for the 2016-2017 school year on May 1st.
To apply online or view the current list of employment opportunities, click here to enter the Lincoln Public Schools Recruitment System. For your convenience, you may wish to bookmark the Lincoln Public Schools Recruitment homepage when you enter the system. Please carefully review the substitute teacher requirements to be sure you apply for the correct position (do not apply for both). Substitute teachers are individuals who hold a bachelor degree (or higher) in education. Local Substitute teachers are individuals who hold a bachelor degree (or higher) in something other than education, or are teacher education students of senior standing.
When completing a substitute teacher application, please be sure to include email addresses for a minimum of three professional references and upload your transcripts and teaching certificate, in order to prevent delays in the processing of your application. Original transcripts and teaching certificate will be required for Human Resources at the time of hire.
You will also be asked to complete a Gallup online interview called the Teacher Insight Survey. After you submit your application, you will find a link for the Gallup interview located under the Application Status tab of your account.
Only complete applications will be processed and can take up to 4-6 weeks to finalize. Incomplete applications will be reviewed every two weeks and will be closed if still incomplete. Applicants will be notified via email when they are ready to be hired.
Local substitute teachers are those who hold a bachelor degree (or higher) in something other than education, or are teacher education students of senior standing.
After applying for a Local Substitute Teacher position, applicants must attend a mandatory orientation before being considered for employment. Orientations will be held on Fridays from 8:00 a.m. to 1:00 p.m. on the following dates:
To register, please email the date you would like to attend to Rhonda Meyer at firstname.lastname@example.org with "Orientation Registration" in the subject line. Rhonda will confirm your registration via email.