G Suite for Education
G Suite is a set of communication & collaboration applications. These tools are freely available to anyone on the internet that signs up for a Google account.
Because it is not good practice to instruct students (or staff) to acquire accounts outside of those provisioned by the district, LPS has established a Google Apps for Education domain (@class.lps.org) that allows LPS students & staff to use their LPS username and password to access an account that has been provisioned for them here.
There is no need to have students create external accounts to access these resources and staff should not instruct them to do so.
The easiest way to access your LPS Google tools is to use the LPS Portal. Once signed in you will find buttons that will take you to any of the Google tools offered in LPS.
One of the strengths of the G Suite tools is the ability to easily share files and collaborate on them. Before sharing with others, you should consider the information you are sharing and who should, and SHOULD NOT have access to it.
Our LPS Google Drive is used by staff AND students. In other words, when you share a file with “Lincoln Public Schools” this gives all staff and all STUDENTS access to the information.
To learn some appropriate strategies for sharing files with just the right people, visit our page on Setting the Visibility of Google Drive Files:
As Educators we all recognize the importance of protecting the students and families we serve by maintaining data security at every possible juncture. Realizing the “cloud” based nature of the LPS Google Drive apps is a point of concern for everyone. Please take a moment to consider these important questions and the thoughtful response Google has provided to them.
- More LPS information: Regarding Student Data Privacy
Google Tools Used in LPS
- LPS Google tools are available to all LPS Staff AND Students, at school and from home.
- LPS does not allow work created by students to be shared with people (accounts) outside of LPS.
- When sharing a Google Doc with colleagues you will be prompted to share it with their @class.lps.org email address. This is appropriate, as all @class.lps.org notifications are automatically forwarded to the staff member’s standard @lps.org (Zimbra) email account.
- When sharing with LPS students you may search for them by name, and Google Docs will share it with their 6-digit student ID@class.lps.org (ex: firstname.lastname@example.org).
Other Google Services
You can sign-in to some Google Services and mobile apps using your LPS Google Apps account. When prompted for your username, append class.lps.org to your username, i.e., email@example.com.
Note that not all Google services and 3rd party apps are accessible using your LPS Google account, and any app or service meeting the requirements laid out by the ITT Committee’s “Big 5 Questions” should be approved before use.
Add-Ons & Extensions
Many Google apps and the Google Chrome web browser offer the ability to “extend” beyond the default uses of the tool by installing “Add-Ons,” “Apps” or “Extensions.” LPS Staff members are welcomed to install them (as they desire) in order to complete the duties of their job. However, they are not supported by LPS Computing Services – your milage may vary, as they say.
It is important to note that in most cases it is not appropriate to have students install Add-ons, apps or extensions.