G Suite for Education

G Suite is a set of communication & collaboration applications. These tools are freely available to anyone on the internet that signs up for a Google account.

Because it is not good practice to instruct students (or staff) to acquire accounts outside of those provisioned by the district, LPS has established a Google Apps for Education domain (@class.lps.org) that allows LPS students & staff to use their LPS username and password to access an account that has been provisioned for them here.

There is no need to have students create external accounts to access these resources and staff should not instruct them to do so.

Login

The easiest way to access your LPS Google tools is to use the LPS Portal. Once signed in you will find buttons that will take you to any of the Google tools offered in LPS.

Student Data Privacy

One of the strengths of the G Suite tools is the ability to easily share files and collaborate on them. Before sharing with others, you should consider the information you are sharing and who should, and SHOULD NOT have access to it.

Our LPS Google Drive is used by staff AND students. In other words, when you share a file with “Lincoln Public Schools” this gives all staff and all STUDENTS access to the information.

To learn some appropriate strategies for sharing files with just the right people, visit our page on Setting the Visibility of Google Drive Files:

As Educators we all recognize the importance of protecting the students and families we serve by maintaining data security at every possible juncture. Realizing the “cloud” based nature of the LPS Google Drive apps is a point of concern for everyone. Please take a moment to consider these important questions and the thoughtful response Google has provided to them.

Google Tools Used in LPS

App Icon Tool Student Use Staff Use Parameters and Guidance LPS Support

Google+ 

Google+

Google+ Parameters and Guidance

Calendar

Approved

Approved

Calendar Parameters and Guidance

Calendar Support

Cardboard

Approved

Approved

Cardboard Parameters and Guidance

Chrome

Approved

Approved

Chrome Parameters and Guidance

Chrome Support

Translate

Approved

Approved

Translate Parameters and Guidance

Classroom

Approved

Approved

Classroom Parameters and Guidance

Classroom Support

Contacts

Approved

Approved

Contacts Parameters and Guidance

Docs

Approved

Approved

Docs Parameters and Guidance

Docs Support

Drawing

Approved

Approved

Drawing Parameters and Guidance

Drawing Support

Drive

Approved

Approved

Drive Parameters and Guidance

Drive Support

Earth

Approved

Approved

Earth Parameters and Guidance

Expeditions

Approved

Approved

Expeditions Parameters and Guidance

Forms

Approved

Approved

Forms Parameters and Guidance

Forms Support

Gmail

Approved

Not Approved

Gmail Parameters and Guidance

Gmail Support

Groups

Not Approved

Approved

Groups Parameters and Guidance

Keep

Approved

Approved

Keep Parameters and Guidance

Keep Support

Maps

Approved

Approved

Maps Parameters and Guidance

Photos

Not Approved

Approved

Photos Parameters and Guidance

Photos Support

Search

Approved

Approved

Search Parameters and Guidance

Sheets

Approved

Approved

Sheets Parameters and Guidance

Sheets Support

Sites

Approved

Approved

Sites Parameters and Guidance

Sites Support

Slides

Approved

Approved

Slides Parameters and Guidance

Slides Support

Tasks

Approved

Approved

Tasks Parameters and Guidance

Tour Builder

Approved

Approved

Tour Builder Parameters and Guidance

Tour Creator

Approved

Approved

Tour Creator Parameters and Guidance

Training

Approved

Training Parameters and Guidance

Training Support

Youtube

Not Approved

Approved

Youtube Parameters and Guidance

Youtube Support

Considerations

  • LPS Google tools are available to all LPS Staff AND Students, at school and from home.

  • LPS does not allow work created by students to be shared with people (accounts) outside of LPS.

  • When sharing a Google Doc with colleagues you will be prompted to share it with their @class.lps.org email address. This is appropriate, as all @class.lps.org notifications are automatically forwarded to the staff member’s standard @lps.org (Zimbra) email account.

  • When sharing with LPS students you may search for them by name, and Google Docs will share it with their 6-digit student ID@class.lps.org (ex: 123456@class.lps.org).


Other Google Services

You can sign-in to some Google Services and mobile apps using your LPS Google Apps account.  When prompted for your username, append class.lps.org to your username, i.e., jdoe@class.lps.org.

Note that not all Google services and 3rd party apps are accessible using your LPS Google account, and any app or service meeting the requirements laid out by the ITT Committee’s “Big 5 Questions” should be approved before use.

Add-Ons & Extensions

Many Google apps and the Google Chrome web browser offer the ability to “extend” beyond the default uses of the tool by installing “Add-Ons,” “Apps” or “Extensions.” LPS Staff members are welcomed to install them (as they desire) in order to complete the duties of their job. However, they are not supported by LPS Computing Services – your milage may vary, as they say.

It is important to note that in most cases it is not appropriate to have students install Add-ons, apps or extensions.