Technology Training

Technology Training & Support Resources from LPS Computing Services

Archive for the ‘Google’ Category

Chrome Profiles

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These days, many people have multiple Google accounts. For example:

  • a personal Gmail account
  • your LPS @class.lps.org Google account
  • a (non-LPS) club or volunteer account?
  • your children's accounts?

If you are in this situation, you will benefit from having two (or more?) "profiles" in Google Chrome. The big benefit of this approach is the ability to separate out your content between work and personal accounts, while being logged into both simultaneously. You can bring an end to the endless login-logout-login-logout cycle you might be experiencing, 

Each profile is tied to a different Google account, and keeps the bookmarks, extensions, plug-ins, themes, cookies and other browsing data separated.

Most importantly, it can eliminate many errors when attempting to open Google Drive, Hapara, or other resources that require your LPS Google account. 

Add a person or profile

  1. On your computer, open Chrome.
  2. At the top right, click the button with your name or People People.
  3. Click Manage people.
  4. Click Add person.
  5. Choose a photo and a name.
  6. Click Save. A new window will open and ask you to sign in.
  7. Sign in to Chrome with a Google Account for the new profile. Their bookmarks, history, passwords, and other settings will automatically sync.

Switch to another person or profile

  1. On your computer, open Chrome.
  2. At the top right, click the button with your name.
  3. Choose the person or profile you want to switch to.

When you select another person, the window you are using does not close. Instead, an additional Chrome browser window is opened. This is great! You can now leave a window open with your LPS profile and your personal profile at the same time!

TIP: Toss your cookies

Best practice would be to create a BRAND NEW profile for each account you have, then REMOVE any original profile you have remaining. NOTE: When you remove a profile, all cookies, including bookmarks, go away with it. For this reason, make sure that your NEW profile(s) are complete before removing the old ones. If you were experiencing any login issues because of the old cookies, the problems should go away with these changes..

Remove someone from Chrome

Multiple people can use Chrome on the same computer using multiple "Chrome profiles." After you remove someone from Chrome, their Chrome data is erased from the device.

  1. Open Chrome.
  2. At the top right, click the button with your name or People.
  3. Click Manage People.
  4. Point to the person you want to remove.
  5. At the top right of the person, click More.
  6. Click Remove This Person.
  7. Confirm by clicking Remove This Person.

 

TIP: Be Colorful!

Choose a theme with a distinct color for each profile you have. This will make it easier to tell which window you are looking at.

Choose Themes

Written by cpultz

January 13th, 2017 at 3:53 pm

Posted in Google,Tips & Tricks

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Export Your LPS Google Drive Data

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Google offers tools for mass download of your Google data, including Google Drive.

Instructions for Students & Staff

Simple Steps for Exporting Your Google Drive Data
(as shown in the video below)

  1. Open your LPS Google Drive (class.lps.org)
  2. Click the app launcher in the top right of the screen and select “My Account
  3. On your account overview page, under Personal info &* privacy, select “Control Your Content
  4. On the Control your content page select “CREATE ARCHIVE
  5. By default the tool wants to download your Google data from all of the tools in your account. If you only want to download Google Drive files, click “Select None” then specifically select “Drive” from the options presented. Click “Next.”
  6. Leave File Type as “.zip” and set Delivery Method as “Send download link via email.” Click “Create Archive.”
  7. Wait patiently for Google to send you an email (students will need to go to LPS Gmail).
  8. When the email arrives, click “Manage Archives” to be taken to a screen where you can download the archive file(s) created.
  9. Click “Show Downloads” and download the desired archive files.
  10. Move the archived file(s) to a USB drive, personal Google account or other media to preserve past when your LPS account will be disabled.

 

Video Tutorial

 

Helpful Notes

  • When you download from Google Docs, the original documents in Google Drive are unaffected. You are downloading a COPY of that file(s) to your computer. The originals remain in place.
  • The files you download are zipped files. Now that you have them on your computer, a double click on the zipped file will expand it into a folder that contains the expected Google Drive Files. Zipped files are convenient for archive.
    • If you are a student, save them to a thumb drive or other cloud storage location of your own devising.
    • If you are LPS staff, save them in DocuShare or another FERPA compliant file storage location.
  • A Docushare tip for LPS Staff: There are two strategies for uploading these Google Drive files to Docushare, and each has distinct merits:
    • OPTION A) You can upload the zipped files to DocuShare as is – in the zipped format you downloaded from Google. Uploading a ZIP file accomplishes quick and efficient archive of the files. In the future you can get the individual files back by downloading the ZIP file out of DocuShare onto your desktop and double-clicking on it. It will always open to reveal the individual files contained within.
    • OPTION B) You could expand the zipped files you downloaded from Google and upload each individual file via the web browser. (Mac users could also use Transmit to upload the files.) This strategy has the advantage of allowing you to see & select the individual files directly within Docushare, but is more complicated.

Written by cpultz

May 3rd, 2016 at 1:01 am