Google Shared Drives
Shared drives are shared spaces where teams can easily store, search, and access their files anywhere, from any device.
Key features
- Files and folders persist after someone leaves – LPS owns the files in a shared drive, not an individual. When someone leaves and an admin deletes their account, files they added or created in shared drives remain.
- Flexible sharing – Access to files and folders in shared drives is granted in two ways:
- adding a user or group as a member of the shared drive
- members sharing files and folders directly with non-members.
My Drive v. Shared Drives
Who can add files?
My Drive
- The person who owns My Drive.
Shared drives
- Any member with Contributor access or higher.
Who owns files and folders?
My Drive
- The individual who created the file or folder.
Shared drives
- The team (Lincoln Public Schools)
Can I move files and folders?
My Drive
- Yes, you can move files and folders around in My Drive.
Shared drives
- Contributors can move files from My Drive to a shared drive.
- Content managers can move files and folders within a shared drive.
- Managers can move files out of a shared drive or between shared drives.
How does sharing work?
My Drive
- People might see different files in a folder, depending on their access to individual files.
Shared drives
All members of the shared drive see all files.
How long do files I delete stay in Trash? Can I restore files?
My Drive
- Files and folders in Trash are deleted forever after 30 days.
- Owners of the files can restore the files within that 30 day window.
Shared drives
Each shared drive has its own Trash.
Content managers and Managers can move files to Trash. Files and folders in Trash are deleted forever after 30 days.
- Contributors and above can restore files with the 30 day window.
Access Levels
Viewer: View files/folders
Commenter: Comment on files
Contributor: Edit/create/add files, create folders, add/remove people/groups to specific files, move files from MyDrive to shared drive
Content Manager: Move files and folders to the Trash, move files and folders within a shared drive
Manager: Add/remove people and groups on specific folders, add/remove members of a shared drive, move files from one shared drive to another, change member access levels, permanently delete files in the Trash, rename or change theme, delete the shared drive
