TAS Quick Reference:
The columns below have links to downloadable PDF files.
TAS Help Topics
Edit Timesheets by Role
TAS Instruction Manuals
Reviewer and/or Approver
Tri-Fold Quick Reference Brochures
TAS Instructional Videos
Reviewers and/or Approvers
End of Pay Period Reports
Malware (malicious software) and Spyware (spying software) can find its way onto your computer without you knowing. These bits of software install themselves on your computer locally, or within your browser, and can disable computer settings and / or send personal information to unintended sources. This is obviously a problem we want to avoid!
No system is impervious to malware / spyware, and LPS provides software, called Malwarebytes Anti-Malware, to help keep our systems clean and fully functional. The best way to prevent malware / spyware from finding its way onto your computer is to be cautious with what you install. Make sure you know what the software or extension will do, and who is creating it. Just like clicking on links in emails you don’t recognize is a bad idea, as is installing unrecognizable software. Many times, this takes the form of an add-on search bar in your browser.
It’s prudent to run Malwarebytes Anti-Malware occasionally to ensure your computer is clean, even if you don’t see any of the red flags listed above. To do this:
Once you’ve removed the malware and spyware from your computer, you’ll want to reset your browser home page, as well as any startup pages which might be set. To do this, follow the instructions provided by Google.
MyVRSpot is a Video Management Solution for hosting and sharing user-created media (videos, images, audio files, documents, and more). The system allows for uploading, hosting, sharing, and archiving of all media content. MyVRSpot is licensed for use by all LPS staff and students.
MyVRSpot is designed as a closed network environment to maintain a high level of safety and security, particularly when it comes to sharing student created content. The system has a number of options for sharing media outside of the district, however. Tools available to staff allow for embedding individual videos into class or school websites as well as share collections of videos with a single URL.
A lot of great information can be found on this page but we would also love for you to attend a MyVRSpot workshop to hear what we know and how we have it specifically configured for LPS.
LPS Students and staff can access MyVRSpot through the LPS Portal.
This page displays files uploaded into the gallery, and can include created folders to keep files organized. It is also a gateway to all other features in the system. Clicking the Home button at the top of any page in MyVRSpot will always return you to the gallery.
Media can be filtered by type: Videos, Images, Audio, Files, Projects, and Folders.
Finding media on MyVRSpot is as easy as entering a term in the Search field in the top right corner. The system will search for files that contain the term in the name, description, or tags.
You can upload video files (.mov, .wmf, .mp4, .avi, .flv, .3gp, etc.), images (.jpg, .jpeg, or .png), audio files (.mp3) and many non-media file types (documents, spreadsheets, presentations, etc.) into MyVRSpot.
There are a number of ways to upload media. Click on the Upload button to begin, then:
It’s important to add additional information or metadata to uploaded files. You’ll have the option to do so by clicking the button after your media has been uploaded. The Name, Description, and Tags field are searchable to you and other users.
The Permissions setting is one of the most important items for your uploaded video. The default setting is Private. Permissions for staff include:
Permissions for students works in a similar way, only with more restrictions. By default, all student-uploaded content is set to Private.
The Recorder feature allows you to record a video directly from your account using any built-in or connected video camera.
Click on the Recorder button at the top of the screen then click Record Video.
You’ll need to grant the site permission to use the camera and microphone the first time you record.
Once you have finished recording you will have the option to Delete, Preview, and Publish your video. If you choose to Publish your video, you’ll be prompted to name the file and it will be added to your Home page. Unpublished videos will remain in the Recorder for five days.
MediaSpot allows you to create video-enhanced HTML documents referred to as Projects. Project can include videos, audio files, images, and text fields, and can be shared with a link.
SmartSpot offers staff members a way to create questions (multiple choice, true/false, fill in the blank, and open questions) and assign quizzes to pieces of media. These quizzes can have start and end dates, and can be assigned to previously set up groups within MyVRSpot.
When working with students in MyVRSpot, it is recommended staff members create a group for students to see, and potentially add, media. Groups can either be set to Private or Public. Both are searchable, but Private groups require approval from the group administrator(s). Groups are automatically created for all Synergy courses, and can be found within My Groups.
Under the “Groups” tab, users have three options:
My Groups shows a collection of the groups you’re currently managing or a member of. This page is also where staff can approve group members.
Create Groups is where staff can create additional groups. Here, users can name the group, add a description to help differentiate groups from one another, and choose whether this group is either active/not active and public/private. Each teacher has a group automatically created for each Synergy class. By default, all students can add files to this group.
*We recommend adding your name or some identifying information so your group is easily located (ex. Lincoln High Chess Club).
Search Groups is where users search for groups to join. Here, you can search by group name or description. Once you’ve found the correct group, click the + button to join the group. If the group is set to Private, the group administrator must first approve your request before you’re allowed to see the contents of the group.
Within the My Groups page, administrators have options in the far-right column. Here’s a brief description of those options from left to right:
As you use this tool, notice the question mark in the top toolbar. Click this question mark to take advantage of the built-in support resources MyVRSpot offers.
To bring visibility to tools that are approved for use and make it easier to get logged in to web services, district students and staff are asked to use a site called The Portal. The Portal includes icons that take users directly to a web service just like a bookmark or a tool listed in the Chrome app launcher. For services that support single sign-on (SSO), no additional login is required as the portal passes the credentials (login/password) automatically. The icons listed can be individualized by building or grade level.
The district assigns things to the users portal but individuals can set their own favorites from the list of things assigned.
To alter the portal so that you only see your selected favorites:
The video below is a full Portal overview. *You can jump to the part about favorites here.
Zoom is a web-conferencing tool that allows a user to attend meetings, professional development and other group events from their computer or mobile device. The desktop and mobile client also have an Instant Messaging (IM) feature. Zoom is licensed for all LPS certificated staff, administrators, and technicians.
At this point you will be able to use the client to join a videoconference (1:1 video chat, small group meeting or large web conference) or use instant messaging.
NOTE: Using an instant messaging (chat) service such as the one available in Zoom is less formal than sending an email but the same professional communication guidelines should be used at all times. When sending instant messages pretend that all your messages are monitored by Human Resources. If you wouldn’t say it out loud, don’t type it.
LPS staff members can use the Zoom client to exchange instant messages once you have established a contacts relationship OR you are a member of any system-based group. If you plan to use Zoom for instant messaging, please open Zoom’s Preferences and uncheck the box which would take you off line during inactivity, requiring you to re-enable all the time. Note: the other preferences can be set to your own personal preferences.
How participants join you in a meeting
How do YOU join your own meeting?
Settings in your Profile
The Zoom client is available for Mac & Windows, and there is an extension available for web browsers. LPS users can also add the Zoom app to their iPhones, iPads or Android phones. Find downloads and links to the Zoom apps here:
If you choose to use a mobile app (iOS or Android), sign in with these instructions:
This slide deck is useful for showing how to use Zoom to groups of LPS staff “Zoom in LPS Presentation”
For more detailed instruction on how to use the many features found in the Zoom.us tool, you might appreciate the tutorials provided by the company in the “How to Zoom!” series on YouTube
Over time, a teacher’s and student’s calendar list may become very long and messy. You can easily clean up what is seen by following these steps:
Q: What Google Classroom things show on calendar?
A: Anything with a due date: Assignments and Questions. Announcements are not added to the calendar.
Q: Can you add reminders/tasks for students?
A: No, just events.
Q: Can you add an event to multiple calendars?
A: The best way is to edit the original event and use the ‘More Actions’ dropdown to copy the event to another calendar.
Q: Can Assignments show up from my Synergy Grade Book on the student’s Google Calendar?
A: No. Synergy has no ‘awareness’ of the Google Calendars. Those calendars are created because you have a schedule, but Synergy can not ‘send things to it’.
Q: Can calendars be renamed by the teacher?
A: Yes, by going into the calendar’s settings. Just be sure to include the current school year in the title [Example: 9th Grade English 2016-17]
Q: Can Google calendars be accessed on a phone or iPad?
A: Yes, on non-shared devices.
Q: Can students access Google Calendars without an internet connection?
A: Yes, but Offline mode must be enabled. Reminders and Tasks are not available offline, and class calendars must be configured by the student to be available offline.
Is Zimbra going away?
A: No. Calendar event information between LPS staff members should still occur on Zimbra
During the Spring of 2016, the LPS Board of Education approved a plan to install integrated audio systems from Audio Enhancement in every LPS classroom across the district. The systems distribute audio throughout the classroom enabling all students to hear the lesson from anywhere in the room.
If you’re experiencing feedback from the system, check to ensure the audio plug if fully plugged into the audio port on the back of the projector. If you are unable to do this, please submit a HelpDesk ticket to have a building tech assist you in your troubleshooting needs.
You can print from Google Chrome if you are using a Mac or Windows computer.
NOTE: There is currently no mechanism to print to an LPS MFD from a student Chromebook.
Click on any image below to view it larger.
Alternatively you can press Ctrl+P in Windows or ⌘+P on a Mac.
You also have the option to open the page as a .pdf in Preview which you could then save and/or send to an MFD.
Now that Chrome hands the page to the operating system for printing, all of the print settings and accounting codes you expect to see on your computer come into play. Make any appropriate print settings and click the “Print” button.
If you need assistance setting up your computer to print, see our setup guides at LPS.org keyword: PRINT
Many have found that printing a report from Synergy results in a blank page. Instead of selecting File… Print, use a CTRL-click (right-click) directly on the report. A small contextual menu will appear. Select Print from this menu and then proceed to follow the steps above.
Hapara extends LPS Google Drive by offering teachers a suite of three valuable tools:
Setup – No setup is necessary by the teacher. When a teacher logs in, Hapara already knows the classes and sections to which that teacher is assigned. View this video for tips on renaming and/or hiding classes shown in Hapara.
Student Panels – When a teacher opens a course, each student appears on the dashboard as an individual panel. The panel shows that student’s most recent Google Drive work. Dragging a mouse over the student’s work displays a thumbnail image of their progress, as well as information about the document that a teacher may find helpful.
Shared Folders – Students no longer need to actively step through the process of sharing work with the teacher. As long as the file is contained in the correct course folder in their Google Drive, teachers are automatically given Editor access to all work contained in the appropriate course folders.
Search & Filter – Clicking the magnifying glass in the top-right corner of the dashboard opens a search tool that offers teachers the ability to search & filter work by title or body text to easily locate student work, or streamline project management for the teacher.
Smart Share – A Smart Share tool found along the top-right of the screen allows teachers to hand digital files out to student Google Drive folders in preparation for class. This might be a copy of an existing document, a template for student work, or the creation of a new blank document ready to contain their work. Note that this share is not done in real time. Give it 30 minutes to propagate copies before students need to see the files.
Gmail – By clicking on the Gmail tab, teachers can view email messages exchanged between the teacher & student, not ALL student email.
In Highlights, teachers see a dashboard of student panels, just like in Teacher Dashboard. However, the content shown is not originating from Google Drive, it is from the Google Chrome web browser on their Chromebook.
For more in-depth information about Highlights visit Hapara Highlight’s User Guide
Browser Tabs – Presented in the student panels is a list of browser tabs open on the student devices.
Current Screen – A student may have many tabs open, but by clicking the “Current Screen” tab in the dashboard a teacher can see an overview of the current tab open on each student device presented as screenshots. *This does not refresh the student screen in real time. Browser Tabs (above) is much closer to real time data.
Focused Browsing – The focused browsing tool found within the Open Tabs button in the top right corner of the screen allows a teacher to send a tab or set of tabs to the entire class. Additionally, the teacher can restrict access to any other tabs for a defined period of time. Find more detailed information on the Hapara Focused Browsing page.
Activity Viewer – The activity viewer provides a dashboard and set of data around the class’ activities in Chrome. Teachers can feel welcomed to leave their own computer screen and move around the room without missing any digital activity. This information disappears once the teacher switches to a new class in Hapara.
Current activity is presented as BLUE data, historical activity with ORANGE data. Clicking on data identifies student names.
Teachers can capture a snapshot (Snap) of the students’ activity on a site with a click, providing opportunities for positive supports or evidence of behavioral interventions necessary. Snaps work fantastically for teachers spending much of the period away from his/her computer. These Snaps live within the page for 7 days. At any time within this week, teachers can send feedback to either the student or their own inbox for later communications with administrators and/or parents.
Snaps allow a teacher to see:
Messages – Teachers are able to send pop-up messages to individual screens or all student screens simultaneously. This allows for positive encouragement or private corrections without disrupting the classroom work environment.
Privacy – The Hapara Highlights tool only runs while the student device is on the LPS school network. Teachers will not be able to monitor tabs & screens, nor send messages to students if their device is off of a school network.
Hapara Workspaces allow teachers to set up a digital “workspaces” for lessons or projects.
Workspaces are the only part of the Hapara suite of tools that students can login to. Teachers see a “Master Board” of all activity in the class and have many editing options, while students see a simplified screen with only the items intended specifically for them.
Tutorial: An Introduction to Workspace
Boards – A “board” can be anything from a single lesson to a long term project, it is very flexible.
Cards – Within a board are “cards” which appear as individual tiles. Cards might be added under the Goals, Resources, Evidence or Rubric columns of the board.
Workspace appearance in Google Drive
Like Hapara Dashboard, Workspace creates a folder in each student’s Google Drive. All work done by the student in Workspaces will be contained in that folder.
A teacher can choose to have their students drag their Workspace folder into their Dashboard course folder, but experience with early adopting teachers leads Hapara to believe that most teachers will want to keep them separate.
Hapara and Google Classroom have a number of overlapping features. Each tool excels in some ways. Both tools work with student’s existing LPS Google Docs (class.lps.org) and teachers are free to use either tool as they see fit. Or, both.
In our basic testing, we are seeing success in using Google Classroom AND Hapara hand-in-hand when you begin as such:
At that point both teacher and students should be able to use the Google Classroom interface to access files & manage assignments, and the teacher has the added features of using Hapara for greater student device control and real-time views of work done in Google Drive. Win-win.