Malware (malicious software) and Spyware (spying software) can find its way onto your computer without you knowing. These bits of software install themselves on your computer locally, or within your browser, and can disable computer settings and / or send personal information to unintended sources. This is obviously a problem we want to avoid!
No system is impervious to malware / spyware, and LPS provides software, called Malwarebytes Anti-Malware, to help keep our systems clean and fully functional. The best way to prevent malware / spyware from finding its way onto your computer is to be cautious with what you install. Make sure you know what the software or extension will do, and who is creating it. Just like clicking on links in emails you don’t recognize is a bad idea, as is installing unrecognizable software. Many times, this takes the form of an add-on search bar in your browser.
How might I know if I have malware or spyware on my computer?
- You might see ads/pop-ups on your screen.
- Your browser home page might be blocked by our filters (shown at right)
- You have a search engine (or search toolbar) in your browser which you didn’t install / select.
What should I do about it?
It’s prudent to run Malwarebytes Anti-Malware occasionally to ensure your computer is clean, even if you don’t see any of the red flags listed above. To do this:
- Open Malwarebytes Anti-Malware from your Applications folder.
- If you’re opening the app for the first time, it’ll need you to enter your LPS password before it will open.
- In the Malwarebytes window, select Scan.
- Following the scan, if you have any threats, make sure all threats are checked, and click Remove Selected Items.
- Read through the bullets and links, and then click OK.
Once you’ve removed the malware and spyware from your computer, you’ll want to reset your browser home page, as well as any startup pages which might be set. To do this, follow the instructions provided by Google.
You can print from Google Chrome if you are using a Mac or Windows computer.
NOTE: There is currently no mechanism to print to an LPS MFD from a student Chromebook.
Click on any image below to view it larger.
Download these instructions as a PDF: ‘Print from Google Chrome Web Browser‘
1. File / Print
To print the webpage you’re viewing in Chrome, from the File menu, select “Print…” to open the Chrome Print window.
Alternatively you can press Ctrl+P in Windows or ⌘+P on a Mac.
2. Chrome Print Window
From the Chrome Print window you can choose to send the print directly to an MFD, by selecting “Print using system dialog…”
You also have the option to open the page as a .pdf in Preview which you could then save and/or send to an MFD.
3. System Print Window
Now that Chrome hands the page to the operating system for printing, all of the print settings and accounting codes you expect to see on your computer come into play. Make any appropriate print settings and click the “Print” button.
If you need assistance setting up your computer to print, see our setup guides at LPS.org keyword: PRINT
4. Special note for printing reports from Synergy with Chrome
Many have found that printing a report from Synergy results in a blank page. Instead of selecting File… Print, use a CTRL-click (right-click) directly on the report. A small contextual menu will appear. Select Print from this menu and then proceed to follow the steps above.
Technically, Google Drive allows you to upload and share ANY type of file, including video. In 2014, Google lifted storage quotas. You now have unlimited storage in LPS GOOG. This makes it a very attractive way to store videos.
Upload a video in LPS GOOG
- Login to LPS GOOG
- Drag-Drop your video file from your desktop to your Drive window.
When double-clicked, the video should play in a nice full-screen video player.
Now that the video file is in Drive, you can share it like any other Google Doc. How nice is that? If you know how to share a Google Doc, you already know how to share a video!
Sharing a video in LPS GOOG
- Double-click on the video in your Drive to open it
- Click the sharing icon in the black menu bar at the top of the window.
- Complete the sharing options as desired, exactly the same way you would for any Google Doc, Sheet, Slide, etc.
When to use GOOG Drive for Video Sharing
Google Drive offers a known environment with easy sharing to LPS students & staff and has a nice video player window. However, it is not right for every situation. There are some things to consider…
- Cannot share content outside of LPS
- The user will get the same file no matter what their situation is. Your video file may be too large for a student to download on a home network or a mobile device.
- Not all video file types will play on all devices.
Drive is not a “video solution”, it is a collaborative file management tool. If you have a need for video content management (playlists) or need to guarantee that a file will play on mobile devices, you might consider MyVRSpot (accessible through the LPS Portal).
It is true that when you integrate a digital system into your work, you will get more email notifications.
It is also true that no one wants more email.
However, we do not recommend turning OFF email notifications from Google Classroom. The communications that happen in your digital classroom are no less important for you to hear (see) than the communications in your physical classroom. Turning off notifications would be the digital equivalent of sticking your fingers in your ears while you teach. It would be difficult to defend the behavior to a Principal or parent when a student says they were doing their part to communicate with you and you didn’t see it because you had disabled your end of the tool.
If you feel overwhelmed by the volume of messages Google Classroom is adding to your Zimbra Inbox, let’s explore a way to have them automatically directed to a subfolder in Zimbra, keeping your Inbox less cluttered.
Notifications from Google Classroom
click to enlarge images
You should notice that the address of every notification email you receive from Google Classroom ends with @classroom.google.com. This is important because it allows us to set a filter up in Zimbra to treat these messages differently.
Start A Filter
- Note that this filtering process happens in ZIMBRA – not in Google Classroom. Begin by opening an existing notification email message you have received in Zimbra.
- Hover your mouse over the “From:” address. As I’ve already mentioned, it should end with the address “@classroom.google.com”.
- Right-Click (control-click) on the “From:” address.
- In the pop-up menu that appears, choose “Create Filter“
Add Filter: “IF”
An email filter is an “IF/THEN” statement. First we define the “IF” to determine which emails should be effected. Then we will define the “THEN” that tells Zimbra what to do if an email matches our “IF”.
In the pop-up window that appears:
- Name your filter however you’d like.
- In the “If __ of the following conditions are met:” statement, change the dropdown reading all to “any“.In the IF statement line, set your choices as follows:
- classroom.google.com (You will need to delete all of the email address included before the “classroom.google.com” text.)
Now we will move to the lower part of the pop-up window.
Add Filter: “THEN”
In the lower part of the pop-up window, set it up as follows:
- Change the “Keep in Inbox” drop down to read “Move into folder“
- Click the Browse button to select the folder you want the messages to be moved to. If you do not already have a folder created for your Google Classroom notifications, you can click the NEW button shown in the browse window. This will allow you to create and select a new folder.
- Uncheck the box that says “Do not process additional filters.”
- Click “OK“
At this point you should be done.
From this moment on, any message you receive that originates from the domain “classroom.google.com” will bypass your Zimbra Inbox, and be moved to your Google Classroom folder instead.
Be sure to keep an eye on the name of the folder in Zimbra. It should appear bold and have a number beside it if you have a new notification from Google Classroom.
View the Filter
If you want to look at (or edit) the filter you just created, you can find it along with the rest of your filters in Zimbra by:
- Clicking the Preferences along the top of the Zimbra window
- Clicking “Filters” on the left side
- Double-Clicking the filter in the “Active Filters” list.
Force the Filter to Run
The filter will run automatically on its own. However, you may choose to force it to run, just to make sure everything is set up correctly. Or, you may wish to move the Google Classroom notifications you already have in your email to the new foilder.
To force the filter to run:
- Open your Filters list (Preferences / Filters) and select the desired filter with a single-click.
- Click the “Run Filter” button above the list of Active Filters.
- In the pop-up window, select the folder where the emails live now. The filter will run against that folder and perform the actions you’ve defined in the Filter.
Most LPS employees now have access to mobile devices (smart phones, tablets) through personal or work situations. Many of the systems LPS uses to conduct business have apps that connect your mobile device with the data you are interested in. Following is an alphabetical listing of some of the major ones in our environment.
- If using a shared/classroom device, take the extra care to sign out of each app which requires you to log in as soon as you’ve finished within the tool. While this adds a few seconds, it’s a necessary step to keep sensitive information private.
- If you do not see one of these desired apps within the LPS App Portal, you will need to follow the requisition process to acquire the app.
Many apps are available that would allow you to create a WebDAV connection to our LPS DocuShare server. The official one is offered by Xerox – the same folks who created DocuShare. The Mobile Client for DocuShare enables you to access, manage, and share content stored in LPS DocuShare.
Once you’ve downloaded and installed the app, you will need to setup an “Account” in the app that allows you to connect to LPS DocuShare.
- Click the “More •••” icon at the bottom of the left column, then “Manage Accounts“
- Fill out the available fields exactly as shown in this image, except for the Username & Password fields which should be your own LPS credentials.
G Suite (Google apps)
Google has a suite of mobile apps that allow you to view, share, and organize your files on mobile devices. You can also upload and store new files directly from your phone or tablet. All apps are available for download on LPS managed iPads within the App Portal.
Download for iOS (iPhone & iPad)
Download for Android
When using these Google Drive apps to connect to your LPS GOOG account, you will need to use your full LPS GOOG email address (@class.lps.org) as your username (email@example.com).
The preferred web browser in LPS, Google Chrome allows users to sign in to the browser, allowing users to access bookmarks, tabs, and recent web pages across all devices (desktop, tablet, phone).
To sign in to Google Chrome:
- Open Chrome application
- Tap the three dot menu in the top-right corner
- Tap Settings
- Tap Sign in to Chrome
- Sign in with your LPS username (firstname.lastname@example.org)
- Log in with your LPS credentials (username/password)
- Read the disclaimer and select Accept and Sign in
- Change any other desired settings, and select Done
*When finished, sign out of Google Chrome on shared/classroom devices
Why sign into Chrome? Visit this resource for more information.
MackinVIA provides easy access to eBooks and educational databases offered by LPS libraries. With just one login, users can view, utilize, and manage all of their eResources.
When launching MackinVIA for the first time you will need to offer three pieces of information to connect to your school library.
- Enter Your School Name: [Begin typing your school name and you should see it appear.]
- Backpack User ID: [Your LPS username]
- Backpack Password: [Your LPS password]
McGraw-Hill ConnectED Mobile (Wonders)
The McGraw-Hill K-12 ConnectED Mobile app allows K-6 teachers in LPS to access much of the Reading Wonders curriculum content (eBooks, leveled readers, practice sheets, and additional resources) directly on an iPad.
NOTE: You will not log in directly through the app. Instead, use Safari (on your iPad) to visit LPS.org keyword: Wonders and login, just as you would on your computer. From the Wonders dashboard, you should see a link on the right side of the page that says “Launch App.” (VIEW SCREENSHOT) When you tap that link, it should open the McGraw-Hill K-12 ConnectED Mobile app if you have it installed on your iPad. Otherwise, tap the link on the dashboard that says “App Store” to be taken to the download & install page in the Apple App Store.
To view content, you may download it to the iPad by selecting it within the app. Each piece of content is large and may take 5 minutes or more to download to your iPad. Consider this when preparing for the day – you would not want to introduce that wait time during a lesson.
When you have completed the week’s lessons, you may want to free up storage space on your iPad by deleting the previously used content. You can do this by opening your “Book Bag” and tapping “Edit”. You may then delete any old materials.
McGraw-Hill Reading and Language Arts apps appropriate for student use may be found here:
The MyVRSpot app for iOS (iPad & iPhone) allows for upload of videos recorded on the mobile device directly to the user’s LPS MyVRSpot account. This greatly streamlines the process of using a mobile device as a camera.
NOTE: While the MyVRSpot app does allow for other uses (recording directly to your account or viewing content from your account, for example) at this time it is our recommendation that you not use any feature other than uploading.
Additional Information about MyVRSpot.
OverDrive allows users to borrow and download popular ebooks and audiobooks from our digital library.
When launching the OverDrive app, you will first need to select our LPS library. Instructions for getting started with the OverDrive App.
To login to OverDrive
- Choose user type (student/teacher)
- Library Card Number: [Your LPS username]
- PIN: [Your LPS password]
OwnCloud offers mobile access to the files that your your desktop computer is syncing with the LPS ownCloud server in this ¢.99 app. Browse your ownCloud server files, add folders, delete files, download, upload, open and update files and more – wherever you are, whenever you want!
Note: To install on an LPS managed iPad, you will need to go through the app requisition process.
When you set up the mobile app you will need to enter your LPS username & password, along with the LPS server address:
NOTE: Don’t forget the ‘s‘ in the address when you type it in. The ‘s’ is for “secure” and the address will not work if you leave it out.
Remember that mobile devices tend to play funny games with auto-capitalization. If you are unable to login, triple check that you entered your password with the appropriate upper/lower case letters & numbers.
Performance Matters is the LPS professional development tool used for registering for LPS staff development, and more. They offer a mobile app that allows you to view your courses as both an instructor and a participant. As a participant, view your upcoming courses and map their locations. As an instructor, you can take attendance directly in the app.
Download for iOS & Android
During the first login with the Performance Matters mobile app, you will need to sign in with your LPS credentials and the following code, which identifies you as an LPS employee:
Edupoint Education Systems
There are different mobile apps available depending on your role in the system to use with Synergy. You can click on the links below or search the store to install the app on your mobile device.
Download for iPhone & iPad
Download for Android
The ParentVUE and StudentVUE apps only require the parent or student enter their Zip Code. It will direct them to the LPS Parent/Student portal.
Some of the apps require that the District URL be entered. The LPS District URL is:
NOTE: Don’t forget to type the “s” in “https”.
The TeacherVue app does not allow you to take attendance on the iPhone, there is simply not enough room on the screen to see your class grid.
TeacherVUE Sign In / Sign Out
- Enter district URL: https://synergy.lps.org
- Enter username and password – Do NOT save username or password on shared/classroom devices
- Once work is completed, be sure to log out of TeacherVUE app
WeVideo provides an award winning app for iOS (iPhone, iPad) as well as Android devices. Like the web tool you already know, the mobile apps are an easy-to-use yet sophisticated video editor. Capture your favorite moments and memories and transform them into videos within minutes using special effects, filters, voiceover recordings, and more. If you are unfamiliar with WeVideo in LPS, start here.
Note: At this time, WeVideo projects started using the desktop version must be finished in the desktop version. Projects and edits started on a mobile device CAN be continued using the desktop version.
To use your LPS WeVideo account on the mobile device, you must sign in using your LPS Google account. To do this, click the GOOGLE sign-in option (a red G) on the initial app screen. Use your
@class.lps.org email account, and it will redirect you to the LPS single sign-on screen you would expect to see when logging into any LPS tool online.
To sign out of the WeVideo iPad app, open the left menu. Open the “Account Info” screen and look for the “Sign Out” link in the top-right corner.
WordPress is available for use on mobile devices. The advantages these tools offer begin with the ability to upload photos to your blog page live as they happen, easily manage comments, write posts, upload photos, edit pages, and manage comments on your blog from wherever you may be by using your WordPress for your mobile device.
Getting up and running with the WordPress app on your mobile device is a two-step process. Detailed instructions can be found on this LPS page.
Zimbra is the communication suite used in LPS, including email, calendar, and tasks. It does not run in an “app.” Instead, it creates an always-on connection (ActiveSync) that keeps your mobile device synced – live, in real-time. The mail app can only be configured on personal devices, or administrative use LPS iPads.
We have a number of web web pages explaining how to establish the sync between your device and the LPS Zimbra servers. Find links to them here, or feel free to enter an LPS Help Ticket for assistance.
Zoom is a web-conferencing tool that allows a user to attend meetings, professional development and other group events from their computer or mobile device. The desktop and mobile client also have an Instant Messaging (IM) feature. Zoom is licensed for all LPS certificated staff, administrators, and technicians.
Sign in to your LPS Zoom account with these instructions:
- Click Sign In
- Select SSO (do NOT select Google and do not use the text fields for email)
- The company domain should be
- The Lincoln Public Schools sign in appears, enter your LPS username & password
- Open this page in the Zoom app
A filter stops every message as it enters your email inbox, and evaluates it against a set of rules. If an incoming messages matches a rule you have established, Zimbra acts upon the message in some way. Filters can be used to:
- Sort incoming messages into folders.
- Tag messages with a label.
- Flag messages for importance.
- Trash messages.
Unable to view the embedded video? Click here.
How a Filter Works
A filter rule consists of two things:
- Conditions: The distinguishing characteristic(s) of a message that decide if it “matches” or not. If the message does not match the conditions, it gets ignored.
- Actions: What action(s) Zimbra should perform if the message matches the conditions.
If you are new to the idea of filters and want to start with some “preset” rules, check out the Zimbra Activity Stream as a great way to start managing your inbox.
A filter can contain one or more conditions. For example, if someone sends you email messages from more than one email address and you want to direct all messages from the person into one folder, you can create one filter that has two conditions, one for each email address, and one action to move the email messages to the same folder.
The order of the conditions is not important. You can choose whether the email message must match all conditions or just meet any one of the listed conditions.
You can base a filter condition on any of the following:
- Specific email addresses in the From, To, or Cc fields
- Words found in the subject or body of the message
- Calendar invitation
For more detailed instructions, visit Zimbra’s user guide on this topic.
Filter Rule Actions
A filter rule can contain one or more actions. If the email message matches the specified conditions, actions are applied in the order in which they appear in the filter. Examples of filter rule actions are:
- Keep the message in your Inbox
- Move the message to a specific folder
- Tag or flag the message
- Discard (trash) the message before it reaches your Inbox
- Forward or redirect the message to a specified email address
Unable to view the embedded video? Click here.
About the Activity Stream Filter
The Activity Stream is a set of rules to filter email messages out of your Inbox and into an “Activity Stream” folder. This allows you to read the filtered email messages at your convenience. For example, you might want to automatically filter the following types of messages into the Activity Stream folder:
- Messages sent through distribution lists to which you are subscribed
- Commercial mass marketing and bulk mail messages
Set Up Your Activity Stream Filter
- Select your Mail tab
- Click the Action gear icon next to the Folders heading to the left
- Choose “Activity Stream”
- Click the “Enable” checkbox in the Activity Stream dialog box.
The Activity Stream filter displays in your Active Filters list.
Move Messages Into the Activity Stream Folder
If you receive an email message in your Inbox that you wish to see filtered to the Activity Stream folder in the future, drag and drop the message into the Activity Stream folder.
- In your Inbox, select the message you want to move.
- Drag and drop the message into the Activity Stream folder.
- In the Activity Stream Rules dialog that appears, select properties to create a rule that will apply to similar messages in the future.
- Click Save.
Move Messages Out of the Activity Stream Folder
If you have an email message routed to the Activity Stream folder that you do not want to filter, you can create an “exception”. Similar messages received in the future will no longer be filtered to the Activity Stream folder.
- Select a message in your Activity Stream folder.
- Drag and drop the message into your Inbox.
- In the Activity Stream Exceptions dialog, select properties to create a rule to prevent similar messages from being routed into the Activity Stream folder in the future.
- Click Save.
Activity Stream Exceptions
If you are having problems with your Activity Stream moving LPS messages or not moving anything at all, try these two simple solutions.
Remove the Activity Stream
Have you given Activity Stream a few weeks and it just never grew on you? That’s OK. It happens, kudos for giving it a try. Following are instructions for returning your inbox to a pre-Activity Stream state.
Unable to view this embedded video? Click here.
- Move all messages from your “Activity Stream” folder to your Inbox or another appropriate folder.
- Delete the Activity Stream folder.
- Open the Preferences tab and click on Filters on the left side of the screen.
- Select the Activity Stream and/or Activity Stream Exceptions rules and click the delete button above the “Active Filter” area.