Printing, Copying, Scanning & Faxing at LPS

LPS provides Xerox multifunction devices throughout our buildings which act as printer, copier, scanner, and in some cases fax machine.

The district also maintains a full featured Print Center which staff can utilize to lower costs of printing services.

Learn more about these options below.

District Print Center

You can order jobs from the LPS print center (using a PDF file) by visiting the LPS Print Center’s online ordering site.

Print Center Setup & Information

Filling out the WebCRD Profile – All users
Must be completed prior to submitting jobs to the Print Center.
Department/Group Accounting Codes
- Secondary
- Elementary
- District
Print Center Prices – Understand what it costs the district every time you hit the print button.

Printing directly to the District Print Center

Print to Print Center – from Mac or Windows Computers
Merge, Rearrange, or Delete PDF Pages with Preview – Mac Users

Scan from an LPS MFD to the Print Center

Tips for Uploading Common Layouts

Booklets

5-1/2 x 8-1/2 – PDF is set up paginated on 8-1⁄2 x 11 pages
5-1/2 x 8-1/2 – PDF is set up as separate individual 5-1⁄2 x 8-1⁄2 pages
8-1/2 x 11 – PDF is set up paginated on 11 x 17 pages
8-1/2 x 11 – PDF is set up as separate individual 8-1⁄2 x 11 pages

Posters

11 x 17 Landscape Poster – PDF is set up on an individual 11 x 17 landscape page
11 x 17 Portrait Poster – PDF is set up on an individual 11 x 17 portrait page

Other Common Setups

Business Cards – PDF is set up on an 8-1⁄2 x 11 portrait page with 10 per page
8-1⁄2 x 11 Calendar Handbooks – PDF is set up as separate individual 8-1⁄2 x 11 pages
1⁄4 Page Post Cards – PDF is set up on an 8-1⁄2 x 11 Landscape page
Tri-Fold Brochure – PDF is set up on an 8-1⁄2 x 11 Landscape page

MFDs in your building

Xerox Multi-Function Devices (MFDs) are located in all LPS buildings and work spaces. They have the ability to act as a printer for LPS devices, a copier, a scanner, and in some cases, a fax machine. Following are a number of help documents that will walk you through printer setup on your computer, as well as how to manage your accounting and secure print options.

Mobile Print

Mobile print allows you to submit a secure print job, then release it from ANY MFD IN LPS!

Set up Mobile Print for:

Staff who have been assigned a Chromebook can print from that device using these instructions. However, if you have been assigned a Mac or Windows computer, you should use that device to print, instead of a Chromebook.

Direct Print

In certain circumstances, a user may want to set up a direct printing connection to a specific Xerox MFD or printer in an office or computer lab.

Set up direct print for:

Common Printing Issues

If you need help, contact our HelpDesk via phone (x1735) or ticket.

Walk-up MFD services

Login Process

Using the ID badge reader for the first time
Entering accounting information
- Department/Group Accounting Codes (Secondary, Elementary, District)

Copying Tips

B8155H MFD (B&W)
Getting Started Guide
Full User Manual

C8155H MFD (Color)
Getting Started Guide
Full User Manual

B400 Printer (B&W)
Quick Use Guide
Full User Manual

C400 Printer (Color)
Quick Use Guide
Full User Manual

B405 MFD (B&W)
Quick Use Guide
Full User Manual

NOTE: Support materials provided by Xerox offer great overviews of general MFD use, but contain some features that do not match the LPS environment.

Scanning

You can use an MFD to scan items directly to the LPS Print Center for printing, or have the scans emailed to the address of your choosing.

Both of these options require LPS staff to badge into the machine to access the scanning feature.

Scan to the LPS Print Center
Scan to Email (VIDEO)
Scanning Paper Documents in LPS
(Provides non-MFD options if needed.)

Faxing (Streem Fax)

Outbound faxing at LPS is done from an MFD or from your email account.

Inbound faxes are received as an email notificaiton, with a link to view the faxed document in Google Drive.

Faxing from MFD or from Email (Xerox C8155, B8155H, B405)

Accounting

Billing Codes

Every local copy, local print, and print job submitted to the District Print Center is “billed” to a specific user ID and group/billing code.

Billing / Accounting codes can be found at these locations:

Set up & Changes

Staff members who are setting up a new device or changing locations may need to adjust accounting information for printing. Billing codes are used in the following places:

A – On your Laptop (Mobile Print)

B – Your Print Center Profile (Web CRD)

Multiple Print Codes?

Some staff have multiple roles with different billing codes for each. Each time you print to LPS Mobile Print your laptop will prompt you to confirm your employee ID & billing code info. If you need to print with a different billing code, you can make the adjustment at the time you print.