Computing Services

iPads in LPS

High-quality instructional technology is an important tool for improving student achievement and preparing learners for adult success. Achieving these high standards requires efficient identification of Instructional Technology Tools (ITTs) that are safe for student use, are aligned to district learning goals, and empower innovative teaching and learning. Lincoln Public Schools supports the purposeful use of iPads as a strategy for helping students learn at high levels.

LPS uses the FileWave Mobile Device Management (MDM) system to meet the legal obligations of a public school district while managing devices and apps deployed in schools. The tabs below contain useful information about acquiring iPads, installing apps, and configuring devices.

Install Apps

Default Configuration

Apple's Apps

iPads always have apps pre-installed that are required by Apple as part of the iPad's basic operation. The apps pre-installed by Apple cannot be deleted.

LPS Groups (Use type)

Each LPS iPad will have a default set of apps pre-installed based upon the "use type" of the device. The three use types are: Student, Teacher/Staff, or Administrative.

LPS Categories (Curricular)

LPS iPads will also have apps pre-installed depending on the curricular app categories selected for the device at setup. Curricular leaders may choose to have apps supportive of their instructional area "pushed" to all iPads set up for their app category.

For your reference when purchasing or setting up a new iPad, the categories are as follows:

Regular Ed iPadsSpecial Education iPads
K-5 Art6-12 Art6-12 PEEarly ChildhoodSpecEd - Elem
K-5 Comp. Science6-12 Business6-8 ScienceECSESpecEd - Hearing Impaired
K-2 ELA6-8 Comp. Science9-12 SciencePBISSpecEd - MS/HS
3-6 ELA9-12 Comp. Science6-12 Skilled & TechSpecEd - AutismSpecEd - Non Public
K-5 ELL7-12 ELA6-8 Social StudiesSpecEd - DistrictSpecEd - Psychology
K-5 Health6-12 ELL9-12 Social StudiesService CoordinatorsSpecEd - Vision
K-5 Math6-12 FCS6-12 World Lang.  
K-5 Music6-12 HealthService Coordinators  
K-5 PE6-8 MathGifted Use  
K-5 Science9-12 MathLibrarian Use  
K-5 Soc. Studies6-12 MusicSpEd Use  

Deleting Pre-Installed Apps

The apps pre-installed by LPS can be deleted, but will be re-installed as the iPad checks in with the MDM system. If any pre-installed apps are unwanted, you can create a folder to move them out of your sight.

AppleID

  • Student and Teacher use iPads do not allow the use of personal AppleIDs, thus cannot download apps from the Apple App Store.
  • Administrative use iPads do allow the use of Personal AppleIDs, but any apps for use in LPS must first go through the ITT Request Process.
  • Teachers will not be reimbursed for app purchases using personal AppleIDs from enhancement funds.

Installing Free Apps

Every app that is installed on an iPad MUST go through the ITT process.

Apps that are free and have been approved through the ITT process can be installed from the App Portal found on the iPad.

  1. Tap the App Portal app to launch it
  2. Tap on the Apps tab at the bottom of the screen
  3. Locate and tap on a desired application to see more information
  4. Tap the "Install" button in the top-right corner of the screen
  5. The app should begin installing momentarily once iPad is connected to a wireless network

If the app you desire is free, but not in the App Portal, check the LPS Matrix. If it does not appear as approved in the Matrix, it should be submitted to the ITT for review. Once approved, it can appear in the Matrix and App Portal.

If it has been submitted but not yet approved, you must wait for the ITT committee to complete the review of this app.

If the app you are looking for is not free, it will not appear in the App Portal. Find more information about purchasing apps below.

For information about ordering PAID apps, look for information on "Purchasing Apps" elsewhere on this page.

Setup Apps

Mobile Apps that Connect to LPS Systems

Many of the systems LPS uses to conduct business have apps that connect mobile devices with district data. Several of these apps are either pre-installed as part of the default configuration or available in the App Portal. Information on setting up Mobile Apps that Connect to LPS Systems can be found here. Review the considerations below before setting up apps to access potentially sensitive information on an LPS iPad.

NoteIf using a shared/classroom device, take the extra care to sign out of each app which requires login as soon as you’ve finished within the tool. While this adds a few seconds, it’s a necessary step to keep sensitive information private.

LPS Portal App

Like on a computer web browser, opening the LPS Portal app on your iPad opens a new tab within Safari, where you can access your LPS Portal tools after authenticating with your LPS credentials. Accessing ITTs through the LPS Portal page will open a new tab for each tool.

Organizing Apps

Apps on all iPad Use Types can be moved and organized into folders following these directions from Apple.

Purchasing Apps

Ordering "Paid" Apps

Pricing
Using Apple's Volume Purchase Program (VPP) any purchase of 20+ of the same app reduces the price by 50%. This is good to know when you consider that if an app is good for one teacher, it may be good for all of your teachers.

Apps may not be purchased with teacher enhancement funds because apps are assigned to DEVICES, not PEOPLE. Devices do not follow people if they change assignments.

Process

  1. All requests for paid apps must be submitted via the form: CS0002: LPS Computing Apps Non-Stock Requisition.pdf
    There should be a point person in your building who aggregates these request forms. In most buildings it is an office staff member who has access to the budget codes necessary when an app costs money. Your building may choose to have a process by which requests are vetted before they are sent to Computing Services. (A Committee review, a Principal review, etc.) If the app was previously purchased through the LPS app requisition form, indicate that on a newly submitted app request form. Computing Services will verify.
  2. Email the completed form(s) to csapps@lps.org
    The form will be processed and apps will be pushed out to devices. Forms are processed as quickly as possible, which varies based upon the volume of requests.
If you previously had this app on your iPad...
  • If you had originally purchased an app by using a personal AppleID, there is nothing LPS can do to reinstall those apps onto LPS devices.
  • If the app was originally purchased through the LPS app requisition form, indicate that on a newly submitted app request form.
Purchasing iPads

iPads may not be purchased with an LPS credit card/procurement card, per Board of Education Policy BA #30. There are a number of reasons for this. If you have any questions, please reach out to the Purchasing or Computing Services departments for more information.

LPS Purchase Process

Following is the only approved process for purchasing an iPad.

  1. Determine the Use Type (Student, Teacher, Administrator)
  2. Reference the LPS Buying Guide for current models & pricing
  3. Submit Purchase Request, including Use Type information
    FORM: PR0014: LPS COMPUTING DEVICE NON-STOCK REQUISITION
  4. Allow 4 - 8 weeks for processing, delivery and setup, depending upon time of year and availability of product
  5. Upon LPS receipt of the devices, they will be asset tagged, configured, and delivered to your location

Accessories

Additional purchases might make sense in your situation. Consider whether you will need to acquire any of the following items:

TV
If you intend to wirelessly project from an iPad to a monitor or projector in the classroom, there will need to be an TV attached (via HDMI cable) to that monitor or projector.

Justand
A Justand is a tablet stand that allows the teacher to use the iPad hands-free in the classroom. It easily adjusts into positions that allow the iPad to be used as a document camera, or video tripod.

Cases
Cases can be used to protect the device from damage, or make it easier to handle (reducing potential damage through droppage.) If you intend to protect the device from damage, be prepared to spend $50-$100 per device on a case. If you just want to make it easier to handle you can find an endless number of case options under $25.

Cords? Dongles? Reflector?
You might spend some time talking with your ETL/MSTL, ITC, or area techs from Computing Services about any ancillary pieces that will be necessary to use the iPads in the intended way.

iPad Use Types

Student iPads

Description

  • iPads used by students at any point

Considerations:

  • For reasons of security, financial accounting & auditing of public funds, teachers may not associate personal AppleIDs with these devices and may not put 
  • These devices are considered part of the classroom and may be used by students for demonstration (projection) purposes
  • These devices should be locked up when a teacher is not in the room
  • These devices are available to substitute teachers and other LPS staff who may use the room

Teacher iPads

Description:

  • iPad assigned to a teacher for classroom mobility and/or productivity

Considerations:

  • For reasons of security, financial accounting & auditing of public funds, teachers may not associate personal AppleIDs with these devices
  • Teachers can access LPS systems using their LPS credentials using specific apps - Information on Mobile Apps that Connect to LPS Systems can be found here
  • These devices are the responsibility of the teacher in case of damage, loss or theft
  • If the value of the device exceeds $350 it may be entered into the Electronic Device Repair & Replacement Program (EDRRP)
  • These devices are available to substitute teachers and other LPS staff who may use the room provided the following is true:
    • The teacher has signed out of any apps prior to use (Drive, Synergy, etc.).
    • The teacher has not set up his/her Zimbra email on the iPad. 

Administrative iPads

Description:

  • iPads assigned to teachers or administrators for professional productivity and administrative uses 

Considerations:

  •  Personal AppleIDs can be used with these devices when the following criteria are met
    • The iPad is assigned to an individual not a building/classroom
      Teachers and Administrators use district owned laptops that are assigned to them as an individual so if they transfer schools, the computer stays with them. While district owned iPads might be primarily, or even exclusively, used by one teacher, in all but the rarest of cases the iPad stays with the school when the teacher or staff member leaves the school.
    • The iPad is used exclusively for administrative functions
      Administrative functions include the use of tools to complete work between staff and faculty NOT students. In order to meet this criteria the iPad must never be used by a student.
  • These devices are the responsibility of the teacher or administrator in case of damage, loss or theft
  • If the value of the device exceeds $350 it may be entered into the Electronic Device Repair & Replacement Program (EDRRP)

Other Use Cases

  • iPads issued as part of a student IEP, will be handled by the LPS Special Education department - contact Special Education - Assistive Technology for more information
  • Security staff may use iPads to scan ID badges and access student information
  • ExCite Staff may use iPads to record video or photo artifacts of developmental achievement
  • Health Office staff may use iPads for Health screenings
Training & Questions

Orientation

If you are making a building-wide purchase of iPads, Computing Services would be happy to come to your building when they arrive to assist with an initial orientation to the devices. Contact Kristi Peters with the following information:

  • An overview of the functional deployment in your building (iPad Use Types, Document Camera Stands? AppleTVs?)
  • Number of staff that will participate
  • Date options
  • Total time to give the topic

Workshops

Computing Services offers the following workshops and can come to your building to talk to the staff about the iPads. We prefer to have at least 10 committed staff members to bring a class to your building. If your school doesn’t have 10 teachers, it is possible to partner with another school. Contact Kristi Peters if you are interested in either of these sessions:

Intro to iPad - iOS Basics: This session seeks to offer guidance on basic use and answer questions about ethical and appropriate use in our school environment.

iPad as a Classroom Device: This session is an introduction to ways in which the iPad can be used as a whiteboard, document camera, recording device, and more! We will also look at the Justand V2 and discuss strategies for moving files back and forth between your LPS teacher laptop and the classroom iPad.

The sessions described above are offered to all LPS staff members periodically via the Staff Development catalog.

Other Questions

  • Purchase Recommendations: Darin Raguse
  • Order/Delivery Status: LPS Purchasing
  • Device Setup: Darin Raguse
  • App Purchases: Mackenzie Hahn
  • Staff Training: Kristi Peters
  • Devices/Apps used to meet IEP goals: Patty Daberkow
Photos & Video

Photos & Videos

There are MANY avenues a person can take to backup the photos & videos on an LPS iPad. We recommend using the Google Photos app or Google Drive app. Guidance for using each of these is provided below.

Option 1: Google Photos app

If you have the Google Photos app installed on your LPS iPad, this is going to be the simplest (and best) avenue for backing up your photos and videos from the iPad.

You will want to be signed in to your LPS Google account (@class.lps.org) where you have unlimited storage space for backing up images and videos. If you are not already signed into that account...

  1. Open the Google Photos app .
  2. At the top left, tap Menu .
  3. Select the triangle to the right of the username that is currently signed in to Google Photos
  4. Select Manage accounts
  5. Select Add account
  6. Use your full username@class.lps.org address with your LPS password

To start backing up images from your iPad to your LPS Google Photos account

  1. Open the Google Photos app .
  2. At the top left, tap Menu .
  3. Select Settings > Back up & sync.
  4. Switch on or off.

If you see a message asking to allow the app to access your photos:

  1. Open the iPad’s Settings app > tap Privacy > Photos.
  2. Switch Google Photos on.

Google Photos will upload your photos as quickly as possible given your current internet connection’s speed. If you are on the LPS network, this process will go quickly, depending upon the number of images and videos you have to backup.

Are my photos backed up?
Verify that the photos are backed up by visiting the URL photos.google.com from another computer. Every photo and video you see at photos.google.com is backed up from your iPad.

Learn more about what is possible within the Google Photos tool.


 

Option 2: Google Drive app

If you have the Google Drive app installed on your iPad, you can also use this tool to automatically back up and sync your photos and videos from your iPhone & iPad to Google Drive with Auto Backup, or you can chose to select individual photos and videos to upload.

You will want to be signed in to your LPS Google account (@class.lps.org) where you have unlimited storage space for backing up images and videos. If you are not already signed into that account...

  1. Open the Google Photos app .
  2. At the top left, tap Menu .
  3. Select the triangle to the right of the username that is currently signed in to Google Photos
  4. Select Manage accounts
  5. Select Add account
  6. Use your full username@class.lps.org address with your LPS password

Turn Auto Backup on

  1. Open the Google Drive app.
  2. Tap the Menu icon in the top-left corner of the screen.
  3. Tap Settings > Photos.
  4. Tap Auto Backup.
  5. Next to "Auto Backup," turn it On.

Upload individual photos & videos to Google Drive

  1. Open the Google Drive app.
  2. Tap the Add button in the bottom-right corner (+) .
  3. Tap Upload.
  4. Tap “Photos and Videos” to find and the files you want to upload.
  5. Tap on one or more items that you wish to upload to Drive
  6. Tap Upload.
Useful Tips

Desktop Shortcuts

A really useful thing you can do is to create a desktop shortcut (aka bookmark) to web resources you use in LPS.  Below, find a video that shows how to create these desktop bookmarks.

Examples of sites you might bookmark might be:

Adding Bookmarks to your Home Screen - Apple iOS

Apple Video Tutorials

Visit this YouTube channel for tips on using your iOS device