CORE – Connecting, Organizing, and Resourcing our Employees
Connecting • Organizing • Resourcing • Employees
CORE is Lincoln Public Schools’ Enterprise Resource Planning (ERP) system powered by Infor. CORE connects and organizes our essential functions across the district like human resources, payroll, time and attendance, ordering, accounting and many others, so that everyone is working with the same data and processes. CORE brings a modern interface and improved efficiencies to support our district.
General Information
To access CORE, please log into the Portal and click on CORE.
Accounting
Chart of Accounts
- Overview of Account Changes
- Chart of Accounts Crosswalk comparing old account numbers to new
- Entering a Journal Transfer
- Entering Receipts and Deposits
- Processing Petty Cash
- Recordings of Training Sessions
- Recording of Accounting and Ordering Zoom Training on September 5th
- Recording of Accounting, Expense Management and Ordering Training from the week of July 22nd
- This recording is approximately 3 hours long, but if you scroll to the bottom of the linked page there are bookmarks you can click on to jump you to specific sections.
- Recording of Accounting and Ordering Zoom Training on September 5th
Spreadsheet Templates
Summer School
- Pay Tables for staff working on budgets for summer school programs.
- Pay grade and pay step are available on the Employee Roster by ID report available from the CORE Custom Reports linked above.
Reports
- Viewing Monthly Financial Reports
- Xerox School Verification Reports are available via LPS CORE Custom Reports (available via the button at the top of this page).
- This report serves as the replacement for the DocuShare xerox activity verification reports previously provided by Accounting. Cost information will be added to the report in September when we have fully transitioned to the new CORE System.
Expense Management (XM)
- Initial Reviewer Process Instructions
- Mileage Reimbursement Document
- Mileage Reimbursement (Video)
- Mobile App Setup for Expense Management
- Nutrition Services Employees – Uniform Reimbursement
- Procurement Card Verification for Bookkeepers
- Staff Expense Reimbursement
- Submitting a Travel Plan
- Recording of XM/Procurement Cards Zoom Training on September 25th
Human Resources (GHR)
- Employee Space Overview (Video)
- Employee Space (All Employees)
- Recording of HR training from the week of August 19th
- Manager Space (Principals, Directors, Direct Supervisors)
- Request Name Change
- Request Leave of Absence
- Update Personal Information (Address, Phone number, Email, etc.)
- Staffing Changes
- Transfer Action Request (Submit FTE changes, account # changes, schedule changes, etc.)
- Add Work Assignment
- Inactivate Work Assignment
- FTE Conversion Charts
- Requesting an Activity ID
- Professional Learning Reports
LPS CORE Custom Report Documentation
Ordering
- Recordings of Training Sessions
- Recording of Accounting and Ordering Zoom Training on September 5th
- Recording of Accounting, Expense Management and Ordering training from the week of July 22nd
- This recording is approximately 3 hours long, but if you scroll to the bottom of the linked page there are bookmarks you can click on to jump you to specific sections.
- Recording of Accounting and Ordering Zoom Training on September 5th
- Creating a Requisition using a Punchout Vendor
- Creating a Special Item Requisition (Non-stock Req)
- Creating a Stock Requisition
- Creating a CS Buying Guide Requisition
- Proposing a Contract
- Request New Vendor
- Approving Requisitions
- View the Status of a Requisition
- How To…
Payroll
If you have questions about how to access or read your paycheck please call 436-1735.
For all other paycheck questions please contact the LPS Payroll Department at 436-1710 or email payroll@lps.org.
- Paycheck
- W-2
- W-4
- Changing W-4 Information in CORE
- 1/7/20 Letter to All Employees Regarding Changes to the 2020 W-4 Form
- IRS Tax Withholding Estimator: www.irs.gov/W4App
- IRS Frequently Asked Questions: https://www.irs.gov/newsroom/faqs-on-the-2020-form-w-4.
- Retirees and Inactive Employees
- Retirees and Inactive Employees, since Sept 3, 2019, can access pay documents using Document Self Service by following the instructions found on this Payroll page.
PRIOR to accessing your information you will need to create an account by clicking on the Register User link found on the Document Self Service login page. You will be prompted to provide the following information:- LPS employee ID
- Date of Birth
- Last 4 digits of your Social Security Number
- Retirees and Inactive Employees, since Sept 3, 2019, can access pay documents using Document Self Service by following the instructions found on this Payroll page.
Time and Attendance in WFM
- For up to date policies and procedures regarding time and attendance please view the Accounting and Payroll website.
Employees
- Clocking In and Out (Video)
- Clock-In and Out via Web Interface
- Clock-In and Out via Time Clock
- Chromebook Clock-In and Out
- View Timesheet / Hours Worked
- Employees will no longer be required to approve their time (or ‘TAS’) weekly!
- Employees will no longer be able to edit their timesheets directly. If changes are needed, school/department timekeepers can make changes, or employees can submit leave for past dates.
- Mentor Time Entry
- Request Leave (Not SmartFind related)
- SmartFind users will continue to use SmartFind to request a substitute or enter leave.
- View Leave Balances
- Request for Civic Leave Form
- Approved Civic Leave – Absence Request Form
- Annual Leave Information for Certificated Employees
Approvers/Timekeepers
Supervisors and Timekeepers should follow the guidelines found in the following document when approving leave and timesheets: Workforce Management Approving Guidelines
- Recording of WFM Training from the week of August 22nd
- Editing Employee Timesheets
- Approving Time Off Requests
- Approving/Authorizing Timesheets
- Proxy for Timekeepers
- Viewing Employee Leave Balances on the Timesheet
- Viewing Canceled Absences in Smartfind
- Timekeeper Meeting Agenda – November 2019
- District Closure Day for Pandemic Closure
Accounting/Payroll Information and Documents
- Additional Pay Report
- Crossover Accounts for Subs
- Individual Hourly Time Report
- Long Term Substitute Approval Request
- Long Term Sub Calendar
- Payroll Schedule for Schools
- Sub Sign In Sheet
- Time Codes for WFM
- Timekeeper Add-in Spreadsheet
- WFM Deviation Form
- WFM Weekly Checklist
- WFM Substitute Policies
Ask a Question
This is a large project, impacting every employee in Lincoln Public Schools, and we know there are lots of questions. If your question isn’t answered in the links above, please click the button to ask your question.
Acronyms and Terms
With all of the different pieces and parts of the CORE system, it can seem like people are speaking a different language. Here is a list of the more frequently used acronyms and terms.
| GHR | Global Human Resources |
| HCM | Human Capital Management |
| IDM | Infor Deployment Method |
| IDM | Infor Document Management |
| ION | Intelligent Open Network - Standards-based middleware that unifies business processes by routing XML documents between applications using a publish and subscribe model. It also retains copies of those documents in a big data central repository (Business Vault). |
| IPA | Infor Process Automation |
| IPON | Infor Project Online |
| IST | Integration System Testing (aka SIT - System Integration Testing) |
| Landmark | HTML5 Platform. Landmark is Java-based framework that offers a development environment to create business applications, and subsequently deploy the applications in a runtime environment. |
| LPL | Landmark Pattern Language - The Landmark declarative/meta-data architecture |
| LSF | Lawson System Foundation - Payroll (S3) |
| MHC | Document Express = 3rd party printing solution |
| MoSCoW | Must Have, Should Have, Could Have, Won’t Have |
| MSCM | Mobile Supply Chain Management |
| OCM | Organizational Change Management |
| PMI | Project Management Institute |
| PMP | Project Management Plan |
| QA | Quality Assurance |
| RAID | Risks, Actions, Issues, Decisions |
| RSS | Requisition Self Service |
| S3/Payroll/Lawson | refers to Lawson v10 |
| SCM | Supply Chain Management (aka SM - Supply Management) |
| SIT | System Integration Testing (aka IST - Integrated System Testing) |
| SM | Supply Management (aka SCM - Supply Chain Management) |
| SME | Subject Matter Expert |
| TM | Talent Management |
| UAT | User Acceptance Testing |
| WFM | WorkForce Management - Time and Attendance |
| XM | Expense Management |
| Xtreme | Infor Ticketing and Support |
CORE Vision
A progressive solution that more efficiently supports the work of the school district and provides a foundation for new possibilities.
CORE Mission
The mission of CORE is to provide processes and systems that increase transparency, improve efficiency, and embrace modernization to support our exemplary school district.
