CORE – Connecting, Organizing, and Resourcing our Employees
Connecting • Organizing • Resourcing • Employees
CORE is Lincoln Public Schools’ Enterprise Resource Planning (ERP) system powered by Infor. CORE connects and organizes our essential functions across the district like human resources, payroll, time and attendance, ordering, accounting and many others, so that everyone is working with the same data and processes. CORE brings a modern interface and improved efficiencies to support our district.
General Information
CORE will go live on September 3rd, 2019. Until then, you will continue to work in the current systems. Please refer to the DRAFT documents and videos below for more information of how to work in the system after we go-live.
For upcoming training opportunities in the new system please refer to Performance Matters.
To access CORE, please log into the Portal and click on CORE. (Access to the system will be limited until we go live on September 3rd.)
Time and Attendance in WFM
- WFM is short for Work Force Management and replaces TAS
For up to date policies and procedures regarding time and attendance please view the Accounting and Payroll website.
Employees
- Clocking In and Out (Video)
- Clock-In and Out via Web Interface
- Clock-In and Out via Time Clock
- View Timesheet / Hours Worked
- Employees will no longer be required to approve their time (or ‘TAS’) weekly!
- Employees will no longer be able to edit their timesheets directly. If changes are needed, school/department timekeepers can make changes, or employees can submit leave for past dates.
- Mentor Time Entry
- Request Leave (Not SmartFind related)
- SmartFind users will continue to use SmartFind to request a substitute or enter leave.
- View Leave Balances
Approvers/Timekeepers
- Additional Pay Report
- Individual Hourly Time Report
- Long Term Substitute Approval Request
- Long Term Sub Calendar
- Payroll Schedule for Schools
- Sub Sign In Sheet
- Timekeeper Add-in Spreadsheet
- WFM Deviation Form
- WFM Monthly Checksheet
- WFM Substitute Policies
Accounting
- Chart of Accounts
- Overview of Account Changes
- Chart of Accounts Crosswalk comparing old account numbers to new
- Entering a Journal Transfer
- Entering Receipts and Deposits
- Processing Petty Cash
- Recording of Accounting, Expense Management and Ordering Training from the week of July 22nd
- The recording is approximately 3 hours long, but if you scroll to the bottom of the linked page there are bookmarks you can click on to jump you to specific sections.
- Cash Receipts Template (For Use between August 9th and September 3rd)
- Journal Entry Template
- Regular Instruction Supply Allocation Spreadsheet
Reports
Expense Management (XM)
Human Resources (GHR)
- Employee Space Overview (Video)
- Employee Space (All Employees)
- Manager Space (Principals, Directors, Direct Supervisors)
- Request Name Change
- Request Leave of Absence
- Update Personal Information (Address, Phone number, Email, etc.)
- Staffing Changes
- Transfer Action Request (Submit FTE changes, account # changes, schedule changes, etc.)
- Add Work Assignment
- Inactivate Work Assignment
- FTE Conversion Charts
Ordering
- Recording of Accounting, Expense Management and Ordering training from the week of July 22nd
- The recording is approximately 3 hours long, but if you scroll to the bottom of the linked page there are bookmarks you can click on to jump you to specific sections.
- Creating a Requisition using a Punchout Vendor
- Creating a Special Item Requisition (Non-stock Req)
- Creating a Stock Requisition
- Proposing a Contract
- Request New Vendor
- Approving Requisitions
- View the Status of a Requisition
Frequently Asked Questions
This is a large project, impacting every employee in Lincoln Public Schools, and we know there are lots of questions. We will be posting the most frequently asked questions here. If your question isn’t answered, please click the button below to ask your question.
Acronyms and Terms
- With all of the different pieces and parts of the CORE system, it can seem like people are speaking a different language. Here is a list of the more frequently used acronyms and terms.
CORE Vision
A progressive solution that more efficiently supports the work of the school district and provides a foundation for new possibilities.
CORE Mission
The mission of CORE is to provide processes and systems that increase transparency, improve efficiency, and embrace modernization to support our exemplary school district.
