MyVRSpot is a Video Management Solution for hosting and sharing user-created media (videos, images, audio files, documents, and more). The system allows for uploading, hosting, sharing, and archiving of all media content. MyVRSpot is licensed for use by all LPS staff and students.
MyVRSpot is designed as a closed network environment to maintain a high level of safety and security, particularly when it comes to sharing student created content. The system has a number of options for sharing media outside of the district, however. Tools available to staff allow for embedding individual videos into class or school websites as well as share collections of videos with a single URL.
A lot of great information can be found on this page but we would also love for you to attend a MyVRSpot workshop to hear what we know and how we have it specifically configured for LPS.
LPS Students and staff can access MyVRSpot through the LPS Portal.
This page displays files uploaded into the gallery, and can include created folders to keep files organized. It is also a gateway to all other features in the system. Clicking the Home button at the top of any page in MyVRSpot will always return you to the gallery.
Media can be filtered by type: Videos, Images, Audio, Files, Projects, and Folders.
Finding media on MyVRSpot is as easy as entering a term in the Search field in the top right corner. The system will search for files that contain the term in the name, description, or tags.
You can upload video files (.mov, .wmf, .mp4, .avi, .flv, .3gp, etc.), images (.jpg, .jpeg, or .png), audio files (.mp3) and many non-media file types (documents, spreadsheets, presentations, etc.) into MyVRSpot.
There are a number of ways to upload media. Click on the Upload button to begin, then:
- Drag and drop files from the computer directly into MyVRSpot, OR
- Click in the Upload Media Field, navigate to the file located on the computer’s hard drive, and select Open, OR
- Click on the Upload YouTube or Vimeo Link button, paste the URL to a video, and select Upload.
It’s important to add additional information or metadata to uploaded files. You’ll have the option to do so by clicking the button after your media has been uploaded. The Name, Description, and Tags field are searchable to you and other users.
The Permissions setting is one of the most important items for your uploaded video. The default setting is Private. Permissions for staff include:
- Public – Anyone in the district, at your level (Elementary / Secondary) can access the content via search.
- Private – Only you and those with a higher level “role” in the system can access the content via search.
- Group Only – only those in a group you have created or to which you belong can access the content via search.
- Teacher and Above – Similar to Private, but includes those at the same level “role” in the system.
Permissions for students works in a similar way, only with more restrictions. By default, all student-uploaded content is set to Private.
The Recorder feature allows you to record a video directly from your account using any built-in or connected video camera.
Click on the Recorder button at the top of the screen then click Record Video.
You’ll need to grant the site permission to use the camera and microphone the first time you record.
Once you have finished recording you will have the option to Delete, Preview, and Publish your video. If you choose to Publish your video, you’ll be prompted to name the file and it will be added to your Home page. Unpublished videos will remain in the Recorder for five days.
MediaSpot allows you to create video-enhanced HTML documents referred to as Projects. Project can include videos, audio files, images, and text fields, and can be shared with a link.
SmartSpot offers staff members a way to create questions (multiple choice, true/false, fill in the blank, and open questions) and assign quizzes to pieces of media. These quizzes can have start and end dates, and can be assigned to previously set up groups within MyVRSpot.
When working with students in MyVRSpot, it is recommended staff members create a group for students to see, and potentially add, media. Groups can either be set to Private or Public. Both are searchable, but Private groups require approval from the group administrator(s). Groups are automatically created for all Synergy courses, and can be found within My Groups.
Under the “Groups” tab, users have three options:
My Groups shows a collection of the groups you’re currently managing or a member of. This page is also where staff can approve group members.
Create Groups is where staff can create additional groups. Here, users can name the group, add a description to help differentiate groups from one another, and choose whether this group is either active/not active and public/private. Each teacher has a group automatically created for each Synergy class. By default, all students can add files to this group.
*We recommend adding your name or some identifying information so your group is easily located (ex. Lincoln High Chess Club).
Search Groups is where users search for groups to join. Here, you can search by group name or description. Once you’ve found the correct group, click the + button to join the group. If the group is set to Private, the group administrator must first approve your request before you’re allowed to see the contents of the group.
Within the My Groups page, administrators have options in the far-right column. Here’s a brief description of those options from left to right:
- The eye allows admins to view the media in the group.
- The pencil allows admins to edit the group information (name, description, group settings, logo).
- The trash can deletes the group. The content remains within the user’s MyVRSpot account.
- The profile allows admin to edit the role of group members or remove members from the group.
- The star allows admin to see pending group members for each group, and is where admin can approve or deny the request to join the group.
As you use this tool, notice the question mark in the top toolbar. Click this question mark to take advantage of the built-in support resources MyVRSpot offers.