ADVICE: Planning your Proctor training

A few details that might help you plan your proctor training: 

  • Remember that there is a video available that walks through proctor training
  • Remember the “How To for Proctors” document – it walks through the process at a good level of detail with screenshots. You could use that document as a “script.”
  • Remember to set up a “Getting Started” test session on www.riversidedatamanager.com (logged in using your test coordinator username – see details is the “How to for Test Coordinators” document) 
  • You may want to project your screen as you imitate a proctor (logging in as a proctor on www.riversidedatamanager.com) while your proctors imitate students (they log into http://www.riversideonlinetest.com using real student IDs from your school) . If you have two projectors and 2 screens, you could project the proctor screen on 1 and the “student” screen on the other.
  • You may want to have some paper materials ready for them: the tracking sheet (if you’re using that), an example class roster with student IDs, Accommodations and Discrepancy forms

Elements to cover during proctor training:

  • What proctors can expect from you (tracking sheet or other materials)

  • Show Proctors how to start the right test session: they go to www.riversidedatamanager.com , they use their Proctor username and password (e.g. LpsIowa+121P1@lps.org , LpsTesting1)  , look for the right test session in the list provided, use the information you gave them to find session, click on it, it starts! It opens a new tab where they wait for students to log in)

  • How to help students log in (they use the right side of their screens, enter Student ID and Session Code #)
  • How to know when all students are ready to begin testing (look at the list of students “waiting for approval” to make sure it’s complete, click “approve all”) 
  • What to do while students are testing (monitor their progress, answer questions about the directions/computer interface, generally watch to make sure everything is going OK)
  • How to pause and restart testing for a student if needed 
  • How to extend time for students who have that in their IEPs and are using that acomodation (click on the clock by the student name) 
  • How to know when to end testing (look at the list of students to make sure they all say “complete”, click “end testing all”)
  • How to start another test session if that group of students is moving on to another test (start back at step 3 above) 
  • What to do with tracking sheet, accommodations and discrepancy form (bring them back to you!) 
  • Troubleshooting tips (see How to For Proctors document) 
  • ELEMENTARY TEST COORDINATORS – Please highligh CogAT differences: You may want to also show proctors the CogAT Test How To document, emphasizing the “proctor led” part of the test (and the Proctor tab) – see pg. 5 and 6 for how proctors should do the “Proctor Led” portion of the CogAT test. 

Updated October 15, 2015