Archive for the ‘Laptop-2013’ Category
Mac 10.9 removes the ability to easily see all of the possible display resolutions for your projectors or external monitors. If you have document cameras or older projectors, this can leave you unable to see anything, in some cases.
Toggle Mirroring On/Off
Macintosh 10.9 changes the default behavior when connecting to a projector. Instead of the traditional mirroring you may expect, the default is now a multiple display situation. To toggle mirroring on/off with a keystroke, use the following :
command + F1
Display Menu App
To resolve these issue and see all of your resolutions along with the option to mirror – as you could in previous versions of Mac OS – we recommend a free utility called “Display Menu” that can be installed from the Apple App Store for Macintosh.
A NOTE ON INSTALLATION: Display Menu will not start automatically after installation from the Mac App Store. You can find it in your Applications folder. Start Display Menu from there. Once Display Menu is running, you can choose to have it automatically start every time you restart your computer by checking the ‘start on login’ option.
ADDITIONAL SUPPORT: http://displaymenu.milchimgemuesefach.de/about.html
Adobe Reader was formerly named ‘Adobe Acrobat’ or ‘Acrobat Reader’
The default PDF viewer on LPS computers is called Adobe Reader. Printing pdf files using the current version of Adobe Reader is different than it was with older versions.
Here are a few steps that will help you be successful and avoid failed printing attempts due to invalid accounting codes.
1. Print Button
Open your PDF file in Acrobat Reader and either:
- Click the small printer icon in the Reader toolbar (as shown below)
- Select Print from the File menu
When the print dialogue box appears, click the Printer… button in the bottom left-hand of the window.
DO NOT click the blue Print button.
Pop-Up: You may encounter this pop-up window. If so, dismiss it by clicking Yes.
3. Select Printer & Options
- Select the appropriate Printer.
- Adjust printer options if necessary (number of copies, pages etc).
- Click the blue Print button.
Click the blue Print button again in the original Print window.
Transmit is a file migration tool that allows you to view and interact with DocuShare collections through a Finder-like interface, allowing you to drag & drop files or folders full of files into or out of DocuShare. You will NOT be able to modify file permissions, co-locate, copy file locations, or any other common DocuShare tasks. You can simply drag & drop files. However, this ability alone makes it a useful tool.
Transmit is available for Macintosh only. If you are a WIndows user, you have similar functionality in the DocuShare Client tool.
Transmit can be found in the Applications folder of all teacher and administrative laptops. (If Transmit is not installed please submit a help ticket [http://help.lps.org] or contact the HelpDesk [x1735] to have the client installed.)
When you first open Transmit you will see the basic layout of the application. The left half of the application contains the files on your local computer. The right half contains the server configuration, and after following the setup instructions below, will contain your DocuShare files and folders.
1. Connect To a WebDAV Server
To begin the setup, you have to tell Transmit that you want to connect to a WebDAV server. Do this by clicking on the little plus on the bottom of the right-most panel of Transmit.
2. Enter the Basic Connection Information
Enter the following text EXACTLY as shown here
- Server: docushare.lps.org
- User Name: lps.net/yourLPSusername
- Initial Path: docushare/webdav
- The user name that you type after “lps.net\” should be your LPS username WITHOUT the @lps.org part at the end.
- The character between “lps.net” and your LPS user name is a FORWARD slash [ \ ]. This is the opposite of what we typically see in web addresses. That character is found above the [RETURN] key on most keyboards.
Access and Transfer Files/Folders
From the Favorites menu at the very top, select DocuShare. You should be prompted to enter your password, then be connected to DocuShare.
Your local computer files are displayed on the left, while your DocuShare files are now displayed on the right. If you would prefer to see only your DocuShare files, select the single square Window button in the top toolbar. (1) Selecting the double square Window button will return Transmit to split view.
You can browse DocuShare just like you would your computer. Change the View options (2) using the toolbar at the top.
You can simply drag and drop multiple files and folders from your computer (left) to Docushare (right) and vice versa. When doing so, a bar at the bottom of the Transmit window will show you the progress of the transfer.
All files added through Transmit will inherit the permissions of the collection you are putting them into on DocuShare. Besides changing the name/title of a file, it is not possible to change the properties (including permissions) of a file using Transmit. For property changes and other DocuShare functionality, you will need to access DocuShare via the web.
Replacing Existing Files
If you add a document to DocuShare with the same name as an existing document, you will be asked if you want to replace it.
Clicking Replace (1) will add a new version to the existing document on Docushare.
You can access previous versions of the document via the DocuShare website.
Moving Large Numbers of Files
The use of Transmit for moving large amounts of data into (or out of) DocuShare is not very a very forgiving process.
If you drag 1000 files at once and there is a problem with any single one of thse file, or if there is any momentary hiccup in your network connection, Transmit will drop the entire transfer like a hot potato. You then get to go back and attempt to figure out what files moved and what files did not.
Experience has taught us to:
- Move manageable amounts of data at a time. Chunk your uploads into smaller batches.
- Be certain that file names are solidly managed.
Depending upon your role in LPS, you may have a reason to have software applications on your laptop that other LPS employees may not need, or be licensed to install. In an effort to get the right software to the right staff members, LPS offers a way to install your own software, on your LPS computer, using a tool called Managed Software Center.
Managed Software Center works similarly to the “Software Update” tool you are already familiar with on your Macintosh, with one significant difference. The software available through this tool is curated by Lincoln Public Schools. You will only see the software that LPS makes available to optional install on your LPS laptop.
Launch Managed Software Center
- Open the Applications folder on your Macintosh computer
- Double-click to launch the application called Managed Software Center
- If you want to install software that is not already on your computer, click the Software screen.
- If you want to update software that was previously installed with this tool, click the Updates button.
Installing New Software
- Click the Software button along the top of the Managed Software Center window to see a list of available software titles.
- Click the “Install” button beside the software title you wish to install. You will see indicators that the software is “downloading.” If there are any other updates available you will be redirected to the Updates screen to include them along with your new software install.
- From the Updates screen, click the “Update All” button to install your new software and any accompanying updates. You should find it in the Applications folder, ready to open and use.
- Certain software will require a license code upon first run. Seeing a title in this list does not ensure that you have a license to legally use the software in question. Unless you have received other instructions, contact the Helpdesk for assistance in acquiring license codes, or determining whether you qualify for one based upon your role or location.
- You might be asked whether you want to log out to run this install, or not. While a logout is always good practice, in most cases you do not need to. You can click the “Update without logging out” button if it is an option.
Operating System Updates
Every year Apple Computer puts out an updated version of the operating system for computers running Macintosh OS X. When Computing Services determines that the core software tools used in LPS work reliably in the newly released OS, it will appear in Managed Software Center as an available update that you may choose to run at any time.
Before installing make sure that:
- Any important files on your computer are backed up elsewhere. (LPS OwnCloud, LPS Google Drive, etc.)
- Your computer is plugged in to power.
- You have at least an hour where you will not need your computer.
If you have any questions, feel free to contact the LPS Help Desk before beginning.
Updating Existing Software
If you previously installed a piece of software with this Managed Software Center utility and an update is released, it will notify you of the available update. Clicking on the notification dialog presented on your computer screen will launch Managed Software Center and bring you to the “Updates” screen. (It is similar to the Apple “App Store” tool found on your Macintosh in this way.)
You can also choose to launch the update tool at a time that is more convenient for you by following the instructions offered above and clicking the “Updates” button.
No matter how you get to the Update screen, the following steps apply:
- Click the “Update All” button. You will be provided updates as the tool downloads and installs the updates to your software.NOTE: You might be asked whether you want to log out to run this install, or not. While a logout is always good practice, in most cases you do not need to. You can click the “Update without logging out” button if it is an option.
- When installs complete, the tool will check for any additional updates. If none are found you will be told that “Your software is up to date.“
Uninstalling (Removing) Software
Managed Software Center can also be used to UNINSTALL software that was originally installed using the same tool.
- Click the Software button at the top of the Managed Software Center window.
- Find the software you wish to remove from the list of titles available.
- Click the REMOVE button.
- You will be taken to the Updates screen. Click Update to initiate the removal tool. (I know, I know, it sounds all backwards. Just play along.) You will see updates on the progress of the removal.
Computing Services often receives questions about what accessories we recommend to go with teacher laptops. The truth is that there are thousands of items that will work great with this laptop, but what follows are some recommendations in a number of categories.
If you are purchasing as an LPS entity please use the LPS Buying Guide
links. Otherwise, for personal purchases use the links of the online stores.
There is no end to the models, styles, material and color combinations available for bags that can be found to carry this laptop in safely. Any department or sporting goods store, and many clothing stores now offer a selection, though the best prices may be found online. You can find a functional bag for $15, or a fashion statement for $300. Most of the bags with features we love live in the $35-$100 range.
Experience has taught us to look for a few features when choosing a laptop bag:
- Make sure your bag of choice has a strap or handle. Many laptop “sleeves” do not, and are therefore easy to drop.
- Many bags come with a padded pouch for your tablet device (iPad?) as well as an easily accessible top pouch for a cell phone.
- Some bags feature upright, zippered pockets for your water bottle. This is a nice hands-free way to carry liquids with less risk of spilling/seepage on your laptop.
- Your laptop is 13-inches. Larger bags are not necessarily better, because the laptop can move too freely within the bag, and the additional cargo you squeeze into the larger bag may actually end up doing damage to the laptop.
- If you travel by air, it is nice to have a bag that zips open to expose the laptop without having to remove it from the bag. NOTE: your laptop should never be checked, always carry it with you.
- Shop around! The price for the same bag can vary wildly from store-store, site-site.
A few brands we like:
The MacBook Air has two USB 3.0 ports. Any USB hard drive should work, but ones that specifically state that they are USB 3.0 will be much faster than ones that are USB 2.0.
Portable External Hard Drive Storage
USB 3.0 drives are available in multiple storage sizes and colors, each changing the price. We recommend at least 1TB.
USB 3.0 Flash Drives (16GB+)
If your storage needs are not as great, a USB 3.0 thumb drive is smaller, cheaper, and fits in your pocket.
External Optical Drive (CD/DVD)
LPS has provided a number of these external USB optical (CD/DVD) drives to school media centers for teachers to check-out as needed. If you have a more persistent need and wish to have one available permanently, this is a fairly inexpensive option. (~$25)
LG Super-Multi Portable DVD Rewriter: CDW.com or LPS Buying Guide
A shell does not offer complete physical protection for your laptop, but it can protect from everyday wear and tear, keep simple bumps from leaving permanent dents and bruises, and can offer a splash of color. Look for shells that fit a 13″ MacBook Air.
A skin won’t protect your laptop from physical harm, but it will help your laptop resist scratches and stand out in the sea of identical MacBook Airs, allowing you to express some personality. Look for skins that match 13″ MacBook Air.
Note the difference between a vinyl skin and a sticker. Stickers have adhesive backs, vinyl skins do not and are therefore easy to remove without leaving residue on the laptop. No stickers are allowed on LPS devices.
Power & Cords (Adapters)
Apple 45W MagSafe Power Adapter for MacBook Air: Apple.com or LPS Buying Guide
MagSafe to MagSafe 2 Converter: Apple.com or LPS Buying Guide
If you have an older MagSafe power brick, this adaptor should let it work with your newer MagSafe 2 laptop.
Mini DisplayPort to VGA Adapter: Apple.com or LPS Buying Guide
This will let you connect your MacBook Air to most projectors.
Mini DisplayPort to HDMI Adapter: Apple.com
This will let your MacBook Air connect to certain newer projectors and most HDTVs.
Apple Magic Mouse
This is the standard mouse that ships with Apple desktop computers.
Apple.com or LPS Buying Guide
Logitech makes great computer mice at every price point ($6 – $100) and feature set you might desire.
Logitech.com or LPS Buying Guide
You can keep a virtual copy of a physical DVD on your computer if it is needed for instructional purposes. This is especially useful on computers that do not have a DVD drive (like the 2013 teacher Macbook Air laptops.)
Note that not all DVDs allow for this process. While most DVD will work fine in a disk image as shown in this tutorial, as they say in the commercials… your milage may vary.
Download a PDF of these instructions
1. DVD Drive
To begin, you will need access to a DVD drive. You may find a DVD drive in older laptops, or you may check out an external (USB) DVD drive from your school’s Library Media Center.
2. Load the DVD
Begin by loading your physical DVD into the DVD drive. You should see it on the desktop of your computer.
3. Launch ‘Disk Utility’
Open the application on your Macintosh called Disk Utility. It is found in the Utilities folder in the Applications folder on your Macintosh.
- Applications > Utilities > Disk Utility
4. Select the DVD in Disk Utility
In the Disk Utility application, you should see your DVD listed in the left column of the window, along with any other hard drives and external drives you may have plugged in to your computer.
Select the DVD you wish to make a virtual copy of.
5. Create a New Image
Begin the creation of your virtual disk image by clicking the “New Image” button at the top of the Disk Utility window.
Make sure that your DVD was selected when you click the new image button, otherwise it will be empty.
6. Name your virtual DVD
In the pop-up window, enter a name for your virtual DVD in the “Save As” box, and select the location where it should be saved in the “Where” box.
7. Set the image type
In the drop down menus, make the following selections:
- Image Format: DVD/CD Master
- Encryption: none
Click the Save button
8. Disk Utility Progress
The disk utility application now begins the process of making a virtual copy of your DVD.
This can take a great deal of time. Expect the process to run for at least 10 minutes, potentially taking an hour or longer, depending upon the amount of data stored on the DVD.
Monitor the progress with the blue bar in the pop-up window, as shown here:
Find & Use your DVD.
You will find your virtual DVD disk image wherever you told it to save.
Double-click on the .cdr file to see the same contents you would see if you had the physical DVD.
Depending upon the type of DVD you are working with, you may see different results.
Opening Movie (VIDEO) DVDs
If this was a DVD movie that was intended to be played in a traditional DVD player, you will just see contents like what is shown in the folder above. There should be _TS folders for AUDIO and VIDEO. You cannot open these files directly.
To view this movie,
- Make sure the disk image is opened
- Launch the application “DVD Player” found in the Applications folder on your Mac.
- In the File menu for the DVD Player application select “Open DVD Media…” and locate the VIDEO_TS folder inside the virtual DVD disk image. (Sometimes, the DVD will simply auto-play and you can skip step 3.)
Other DVD Types
If the DVD you made an image of was a game, a multimedia DVD, a software installer, or another type of DVD, you may see the startup files you need when you open the disk image.
on OS X Image
on Windows Image
- OS X 10.8.5
- Adobe Reader
- Apimac Timer
- App Store
- Bomgar Installer
- Contacts (formerly Addressbook)
- DVD Player
- eDisk Connect
- Font Book
- Google Chrome
- Image Capture
- IPEVO Presenter
- Messages (formerly iChat)
- Microsoft Office 2011 (Word, Excel, PowerPoint)
- Mission Control
- Photo Booth
- Printer Setup – LPS
- QuickTime Player
- Sophos Anti-Virus
- Time Machine
- Xerox Apps
- Adobe Reader
- DVD Maker
- Google Chrome
- Google Earth
- Google Sketchup
- Internet Explorer
- Malware Bytes
- Microsoft Office (Word, Excel, PowerPoint)
- Quicktime Player
- Snipping Tool
- Sophos Anti-Virus
- Spybot Search & Destroy
- Windows Media Player
- Windows Defender
- Windows Journal
- Windows Mail
- Windows Media Player
- Windows Photo Viewer
- Windows Sidebar
- Xerox Apps
Step 1: Plug In
If there is protective film around the power adapter, remove it before setting up your MacBook Air.
Insert the AC plug of your power adapter into a power outlet and the power adapter plug into the MacBook Air power adapter port. As you get close to the port, you’ll feel a magnetic pull drawing the power adapter plug in.
When you first connect the power adapter to your computer, an indicator light on the power adapter plug starts to glow. An amber light indicates that power is going to the battery. A green light indicates that no power is going to the battery, which can mean the battery is fully charged, is not installed, or has a problem. If you don’t see a light, your plug probably isn’t seated correctly. Check for any debris and remove it.
MAC USERS: You can monitor the battery level using the ‘Battery Status’ menu in the menu bar at the top-right corner of your computer screen.
WINDOWS USERS: You can monitor the battery level using the ‘Battery Status’ item on the task bar in the bottom right hand corner of your screen.
WARNING: The MacBook Air power adapter port contains a magnet. Magnets can erase data on
a credit card, iPod, or other device if they come in direct contact.
To extend the reach of your power adapter, you can attach the AC power cord. First pull up on the AC plug to remove it from the adapter, and then attach the included AC power cord to the adapter. Plug the other end into a power outlet.
Step 2: Turn On
To turn on your MacBook Air, press the power button briefly (up to 1 second).
You hear a tone when you turn on the computer. Don’t press the power button after the startup tone or you might cause the computer to shut down again. It takes the computer a few moments to start up.
Step 3: Drive!
Use your Multi-Touch trackpad to select and move items on the screen, just as you use a mouse with a desktop computer.
Unlike typical trackpads, the entire MacBook Air trackpad is a button, and you can click anywhere on the trackpad.
To move the arrow pointer on the screen, slide your finger across the trackpad:
- Use one finger on the trackpad to move the pointer.
- Use two fingers on the trackpad to scroll vertically or horizontally through lists or long documents.
- Use the trackpad button to select, click, or double-click items on the screen.
- Clicking the trackpad button with two fingers on the trackpad will right-click.
How far the pointer moves onscreen is based on how quickly you move your finger across the trackpad. To move the pointer a short distance, move your finger slowly across the trackpad; the faster you move your finger, the farther the pointer moves onscreen.
Tips for Using the Trackpad
- Use only one finger, except when you want to scroll.
- NEVER use a pen or any other object on the trackpad.
- Keep your finger and the trackpad dry. If the trackpad becomes moist from humidity or condensation, gently wipe it with a clean cloth before you use it.
- Never use any kind of cleaning solution on the trackpad.
To view instructional videos of the multi-touch gestures you have available and set trackpad options, look in System Preferences, and click Trackpad. Below are many of the multi-touch gestures available:
Resolving Trackpad Issues
MAC USERS: If you find that the pointer moves as you type because you accidentally brush the trackpad, you can avoid this problem by selecting the “Ignore accidental trackpad input” option in the Keyboard & Mouse pane of System Preferences.
Verify that only one part of your finger is touching the pad. You cannot use a pen or other object–the trackpad is designed to work only with your finger. Also confirm that you are not resting your wrist on or very close to the pad. The trackpad may interpret this as your wrist touching it and make the cursor move in that direction. If you suspect either of these is causing the cursor’s behavior, try raising your wrist in the air and touch the pad with only the tip of your finger. If the symptom goes away then, you know that one of the above is the cause, and you should adjust the position of your wrist or finger.
If you have sweaty hands or if moisture collects on the pad, this may also confuse the trackpad. Wiping off the trackpad with a cloth or tissue usually fixes this issue. If the issue goes away when a piece of paper is put between the finger and trackpad you may want to consider purchasing a Teflon applique to fit over the pad to prevent the moisture from having direct contact with the trackpad. Before installing the Teflon applique, confirm the trackpad is clean and dry. You can use a mild glass cleaner sprayed onto the cloth, not onto the trackpad itself to clean the trackpad.
Oil or lotion can also cause the same issue. Do not use hand lotion, or consider purchasing a Teflon pad to protect the trackpad. Before installing the Teflon pad, confirm the trackpad is clean and dry.
Jewelry may also cause interference. Try removing rings or bracelets and see whether the jumpy or erratic behavior disappears.
If your cursor freezes or behaves erratically, you can reset the trackpad by placing the palm of your hand over the trackpad, covering the entire surface for 5 seconds.
The computer SHOULD be carried in a protective case. While in the case, make sure that there are no loose items (such as paper clips or coins) that could accidentally get stuck inside a port. Also, keep magnetically sensitive items away from the power adapter port.
The battery of the MacBook Air should last a full work day on a single charge. When the MagSafe power adapter is not connected, your laptop draws power from its battery. If the battery runs low while you are working, attach your power adapter and let the battery recharge. You may continue to use your computer while it recharges. However, the battery recharges more quickly when the computer is off or sleeping.
Battery Conservation Tips
The amount of work time your laptop battery can provide before you need to recharge depends on the applications and peripheral devices you’re currently using and the steps you take to conserve power while you work. For the best conservation of battery power, do the following:
- Disconnect bus-powered USB devices when they are not in use.
- Quit open applications that you are not using.
- Turn off Bluetooth when it is not in use. (Use the Bluetooth status icon in the menu bar.)
- Reduce screen brightness using the brightness controls on the MacBook Air keyboard.
- In the Energy Saver pane of System Preferences, select the “Put the hard disk to sleep when possible” option.
- Set your MacBook Air to sleep after inactivity of five minutes or less.
Putting Your Computer to Sleep (Hibernate)
If you’ll be away from your MacBook for only a short time, put it to sleep. When the computer is in sleep mode, you can quickly wake it and bypass the startup process. It also uses far less battery power. To put the computer to sleep, do one of the following:
- Close the display.
- MAC USERS: Choose ‘Sleep’ from the Apple Menu.
- MAC USERS: Press the power button.
- WINDOWS USERS: Press the power button.
- WINDOWS USERS: From the Start Menu click the arrow next to Log off and select Sleep.
Wake your computer from sleep by clicking the space bar.
If you aren’t going to use your MacBook for a day or more, it’s best to shut it down. To shut down your computer, do one of the following:
- MAC USERS: Choose ‘Shut Down’ from the Apple menu.
- MAC USERS: Press the power button and click Shut Down in the dialog that appears.
- WINDOWS USERS: From the Start Menu click the arrow next to Log off and select Shut down.
Follow these guidelines when cleaning the outside of your computer and its components:
- Shut down your computer, unplug the power adapter.
- CLEANING THE METAL CASE: Use a damp, soft, lint-free cloth to clean the computer’s exterior. Avoid getting moisture in any openings. Do not spray liquid directly on the computer. Don’t use aerosol sprays, solvents, or abrasives that might damage the finish.
- CLEANING THE DISPLAY SCREEN: Dampen a clean, soft, lint-free cloth with water only and wipe the screen. Do not spray liquid directly on the screen.
When you’re using your laptop or charging the battery, it is normal for the bottom of the case to get warm. (Very, very warm.) The bottom of the MacBook case functions as a cooling surface that transfers heat from inside the computer to the cooler air outside. The bottom of the case is raised slightly to allow airflow that keeps the unit within normal operating temperatures. In addition, warm air is vented from the slots in the back of the case. For prolonged use, place your MacBook on a flat, stable surface.
- Do not place your MacBook on a pillow or other soft material while it is on, as the material can block the airflow vents, in particular the rear vents, and cause the computer to overheat.
- Never place anything over your keyboard when operating in closed-lid mode. This can cause your computer to cycle on and off which might create excessive heat and drain your battery.
F1 – Reduce display brightness
F2 – Increase display brightness
F3 – Mission Control [Windows: Search]
F4 – Launchpad
F5 – Reduce keyboard brightness
F6 – Increase keyboard brightness
F7 – Previous track
F8 – Play/Pause
F9 – Next track
F10 – Mute
F11 – Volume down
F12 – Volume up