Technology Training

Technology Training & Support Resources from LPS Computing Services

Archive for the ‘Hapara’ Category

Computing Services Workshops

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Computing Services LogoThe following sessions are available for enrollment via the LPS Staff Development Catalog. Please use the search or filter to find the topic you are looking for. Descriptions for all classes are below the list of sessions.


FLEX = Computing Services does not determine FLEX eligibility. Check with your specific curricular area for details on which sessions may qualify toward your district FLEX plan.

If you have been provided a laptop by LPS, please bring it to every workshop you attend.

The following courses are regularly offered in the staff development catalog or can be scheduled in your building (building sessions require >10 committed participants). Please contact Computing Services (kristi@lps.org) to schedule.

Accounting Applications

This class is recommended for new office staff who will be responsible for keeping track of teacher enhancement funds, activity accounts, and school budgets, current office staff who will be assuming or providing back up help for these applications, and current office staff wanting a refresher.Participants are trained in the use of the Monthly Summary Report, Principals Allocation Report for Schools, Account Balance and Transaction Detail Lookup, By Fund Salary Distribution, and Purchase Order Lookup, Teacher Allocation System, School Fund Accounting System. In addition, there will be a presentation on Understanding Account Numbers and how to read the Monthly Summary Report.

Atomic Learning

ON DEMAND LEARNING Atomic Learning is a library of video tutorials focused on helping people to learn to use computer software by breaking software training down into tiny pieces, making it possible for you to learn on your terms, in your available time. Whether you have 5 minutes or 5 hours, Atomic Learning has something for you! Our subscription to Atomic Learning is provided jointly by the LPS Computing Services, Media Services, Staff Development and Curriculum Departments

Atomic Lab: Independent Study in Digital Skills

Learning how to use digital tools takes time, and that’s what this session provides. This workshop gives you 105 minutes of time dedicated to Atomic Learning video tutorials on tools that directly support the digital side of your professional practices as described by Charlotte Danielson. Bring a pair of headphones and join us!

Basics of the AS400 (Business)

This session will cover topics such as the AS400 Workstation Menu, multiple sessions, form types, and printers.

Budget Workshop

If you are new to working with the district budget, or just want a refresher, this class is for you. You will learn how to read your monthly financials and have a hands-on opportunity to incorporate your financial data into your Budget Template. Please bring your Principal Allocation Report with you.

Chrome (Browser) & Chromebooks

Google_Chrome_iconAs part of the Device Assisted Learning and Instruction component of the LPS Tech Plan, the student assigned device is a Dell Chromebook. This session will orient educators to the special elements of the Chromebook and the nearly identical functions that it shares with the Chrome web browser found on all LPS teacher laptops. We will share tips and information about streamlining the use of Google Apps on Chrome as well as other browser-based utilities for working with your students now that they will have Chromebooks in their student toolset. *Please bring your LPS assigned laptop with you.

Email Management Strategies

The volume of email messages sent and received on a daily basis demands that we take time to consider best practices for managing it. Learn about strategies for processing your inbox and composing more effective communications. We’ll look at some of the lesser known features of Zimbra that may be just what you need to succeed in the “battle of the inbox!” Comfortability with the Zimbra Communication Suite is assumed. Please bring your laptops if possible.

Exploring Google Calendar (for Digital Student Planners)

calendar-iconStudents are using Chromebooks in many areas of their LPS lives so now is a good time for 6-12th graders to consider digital student planners. Google Calendar is an organizational tool available to teachers and students in the Google Apps for Education environment. Integrations with Hapara and Google Classroom automatically add assignments to the Google Calendar for courses when they are created, making Google Calendar a convenient tool. Students will appreciate that the tool becomes even more powerful when they enable the Tasks tool contained within the calendar. Tasks allow for personal to-do list management separate from the course calendars maintained by teachers. *Please bring your LPS assigned laptop with you.

Exploring Google Docs

Docs-iconGoogle Docs is a cloud-based word processing tool available as a component of the Google Apps for Education environment. It allows users to create and edit documents online while collaborating in real-time with other users. It may be easy to assume that you already know all there is to know about Google Docs, however, there are a lot of valuable options hidden in the menus that may be of use to you, and the tool is continually being updated. This session is appropriate for beginners as well as those who use the tool daily. *Please bring your LPS assigned laptop with you.

Exploring Google Drawing

Google Drawing is an illustration tool found within the Google Apps environment, providing a drawinggraphical creation tool for all LPS staff and students. Google Drawing has basic text, shape, and image manipulation tools offering a creative outlet for displays of knowledge, or a templated workspace. Items created in Google Drawings are available in Docs, Sheets and Slides. Like all tools found in the Google Apps Suite, it allows for easy sharing between staff and students, and saves all work within Google Drive by default, reducing the amount of instructional time used on document management tasks. *Please bring your LPS assigned laptop with you.

Exploring Google Sheets

Google Sheets is a cloud based spreadsheet tool available as a component of the Google Apps for Education environment. We will cover standard spreadsheet functionalities as well as looking at options specific to Google sheets. If you need to keep track of information, Sheets is a tool that would benefit you! *Please bring your LPS assigned laptop with you.

Exploring Google Slides

slidesGoogle Slides is a slide deck tool available to all LPS staff and students in the Google Apps for Education environment. Beyond offering all standard presentation functionalities, this cloud-based tool can be used for any task that benefits from a structured display of information, creative displays of knowledge, or a templated workspace. It features collaborative options, allows for easy sharing between staff and students, and saves all work within Google Drive by default, reducing the amount of instructional time used on document management tasks. It is a valuable tool for LPS teachers and students. *Please bring your LPS assigned laptop with you.

Google Classroom Basics

Google ClassroomGoogle Classroom is a tool that helps teachers have a more efficient workflow when using Google Drive with their students. Classroom, while not a full-blown Learning Management System (LMS), manages the hand-in/hand-out process of digital documents in Google Drive, automating the assignment process and organizing folders for easy access by the student and teacher. Additionally, teachers can provide direct feedback, see who hasn’t completed work and show scored work right in Classroom. *Please bring your LPS assigned laptop with you.

Google Drive Basics

Google Drive is the premier productivity suite for LPS students and serves as a core component of Chromebooks in the classroom. This unique cloud-based environment includes word processing, spreadsheets, presentations, forms, and drawing tools as well as many other components. Teachers must be able to create documents, send and receive invitations to share documents, organize Google resources as well as recognize appropriate sharing settings that limit the audience to those who should see shared items. This session will give you these important foundational skills. *Please bring your LPS assigned laptop with you.

Google Drive: Exploring Features (Advanced)

Google frequently updates their tools, so even if you use LPS Google Drive a lot it is likely that you haven’t seen many of the features you have available to you. This session goes “beyond the basics” in LPS Google Drive. If you are comfortable with the tool and want to learn more, bring your teacher laptop and get ready to stretch your knowledge!

Google Forms Basics

Google Forms is a structured data collection tool found within the Google Drive environment, providing LPS staff and students the ability to create surveys or forms for collecting data on any topic. Opportunity exists for teachers to gather formative information and create classroom surveys or for students to learn about data collection processes. All data collected in Google Forms is saved within Google Drive by default. Learn how to create a form, and find the data it collects. *Please bring your LPS assigned laptop with you.

Hapara Dashboard & Highlights

Hapara Dashboard is the part of Hapara that offers teachers a snapshot view of what their students are seeing and doing (and who they are sharing work with) in their Google Drive (Docs, Sheets, Slides, etc.), as well as the ability to share documents to students in one or more classes with just a few clicks using the Smart Copy tool. Teachers will appreciate the ability to search and find items in their student’s Drive and quickly view sharing settings and progress being made on individual Drive items. Hapara Highlights is another part of Hapara that offers nearly real-time views of the Chromebook browser screens of individual students in the courses they teach, as well as screens that show overall class activity. Teachers can also focus student work through limiting browsing to web pages the teacher specifies. Hapara is a core tool for LPS Connected Classrooms. *Please bring your LPS assigned laptop with you.

Intro to Excel

If you’re a beginner at Microsoft Excel or want to review the basic concepts, this session is for you. Learn the skills you need to create a spreadsheet, including formatting and basic calculations. Most Excel features are the same on Mac & Windows so users familiar with either platform are welcomed. Topics will be viewed from the perspective of an office professional. Teachers may want to look in the catalog for a different session titled ‘Basic Spreadsheet Skills for Teachers’ instead.

Intro to the iPad (iOS Basics)

The Apple iPad has been one of the most rapidly adopted technologies of all time. iPads can be found in the hands of LPS employees of all areas, from classroom teachers to administrators. This session seeks to offer guidance on basic use and answer questions about appropriate use in our school environment. If you have a new device, please make sure that the device is ready for use prior to class (work with Computing Services Helpdesk). iPADS ARE NOT PROVIDED.

iPad as a Connected Classroom Teaching Tool

The classroom tablet component of the Connected Classroom as outlined in the LPS Tech Plan is the Apple iPad. This session is an introduction to ways in which the iPad can be used as a whiteboard, document camera, recording device, and more! We will also look at the Justand V2 and discuss strategies for moving files back and forth between your LPS teacher laptop and the classroom iPad. iPADS ARE NOT PROVIDED.

Mail Merge & Labels

Learn how to step through the mail merge & label tools in Microsoft Office and Google Docs, marrying a spreadsheet and a word processing document to create lovely letters or labels. We will use data from the AS400 and Synergy as examples, and throw in some printing tips for good measure. Topics will be viewed from the perspective of an office professional.

Mass Notification Training – School Messenger

School Messenger LogoSchool Messenger, the LPS Mass Notification system, enables school administrators to record, schedule, send, and track voice and email messages to students, parents, and staff in minutes. School Administrators and designated staff can quickly and reliably reach the entire building community using just a telephone. This session will review the application feature set, the procedures and best practice that will be applied when using School Messenger.

MyVRSpot

This one hour session will provide training on MyVRSpot, a video management solution for hosting and sharing user-created media (videos, images, audio files, documents, and more). This session will focus on learning the basic features of the tool and will prepare you to begin uploading and sharing media, creating groups, managing content and student users within the tool. MyVRSpot is a core tool for LPS Connected Classrooms. *Please bring your LPS assigned laptop with you.

Purchasing Applications


This class is recommended for new office staff who will be responsible for ordering supplies, current office staff who will be assuming or providing back up help, and current office staff wanting a refresher. Participants are trained in the use of Purchasing Applications on the AS400 and the web. Topics include stock requisitions, bid cycle requisitions, non-stock requisitions, requisition lookup, printing requisitions, purchase order lookup, JuneBox (School Specialty), Office Depot and the Electronic Order Verification System.

Security Camera Training for Authorized Personnel

School administrators and designated personnel working in schools with installed hallway security cameras are encouraged to learn about the software used to manage and monitor their use. You will learn how to access scanned footage, mark recordings for download and review and also discuss best practices of use.

Synergy for Staff Groups

Each indicated group meets periodically to discuss student data management in Synergy.

Synergy for Elementary Attendance Office Staff

Synergy for Elementary Registrars

Synergy for Secondary Attendance Office Staff

Synergy for Middle School APs

Synergy for Middle School Counselors

Synergy for Middle School Registrars

Synergy for High School Counselors

Synergy for High School Registrars

Synergy for High School Office Technicians

Synergy SIS Navigation – Basic

LPS Staff with authorization to Synergy SIS will learn the basic navigation of the platform along with searching for students, adding shortcuts to your navigation bar and running basic reports.

Synergy SIS Navigation – Intermediate

Description: This class is for staff who use Synergy SIS on a regular basis and feel prepared to dive into the system a bit further. Participants will learn about the job queue, how to schedule recurring jobs, how to create and use filters effectively, and much more!

Synergy TeacherVUE Basics (Attendance, Grade Book, Communications, etc)

Synergy is the LPS Student Information system which also includes a component called TeacherVUE. TeacherVUE (TVUE) is used by teachers for attendance tracking, assignments, gradebook, seating charts, class communications, data analysis and posting for progress reports and report cards. This session will include an orientation to these core components which are critical for all classroom teachers. *Please bring your LPS assigned laptop with you.

Synergy TeacherVUE Intermediate (Analysis, SIS Navigation, Reports, Grade Book Tips)

TeacherVUE, the Synergy tool for Teachers, has many features that go beyond the basics. This session will look at useful tools in the grade book, analysis tool for test history, basics of SIS navigation, running reports and other tips to make teachers more efficient users of Synergy.

Synergy Communication Tools (LMS Pages)

This session will show the school-to-home communication tools that are part of the Synergy platform: LMS Pages, Email communications, and Streams. LMS Pages allows teachers to quickly and easily create a class website which can include YouTube videos available to students on the LPS network, threaded conversations between you and your students via Streams, and other resources built in an easy to use drag and drop interface. *Please bring your LPS assigned laptop with you.

Using the Zimbra Collaboration Suite

Zimbra is the full-featured and easy-to-use mail and calendar product used in Lincoln Public Schools. This session will provide a demonstration of basic use, features and best practices with the email and calendar tools. Please bring your laptops if applicable. For more information visit lps.org keyword: zimbra

WeVideo Basics

Spend an hour being introduced to WeVideo, a cloud-based video editing tool with a simple interface, and advanced possibilities. With all of the robust editing tools, transitions, motion effects, green screen, voice-over abilities, free soundtrack library and more, it is ideal for LPS students on Chromebooks. Teachers, administrators and staff will find that the screencasting & recording tools address many of their needs as well. This session focuses on learning the basic features of the tool, and should prepare you to begin creating your own video projects. *Please bring your LPS assigned laptop with you.

WeVideo with Students

If you have attended WeVideo Basics and already have an understanding of using WeVideo for creating videos, you may be interested in learning more about using the tool with students. Built into the tool are features for sharing resources and collaborating on projects in groups. WeVideo can also be connected with LPS Google Drive, and offers an iPad app. When the projects are done, teachers have the ability to publish student work to a gallery to showcase student efforts. *Please bring your LPS assigned laptop with you.

WordPress Basics

This class will provide an overview of basic use and best practice with LPS WordPress for websites. Writing and formatting online content is easy with WordPress. LPS staff members can begin creating pages and posts immediately. Teachers should bring their own laptops, though WordPress works on any computer with internet access. For more information visit lps.org keyword: wordpress

WordPress for School Website Managers

This session is NOT for teacher websites, it is for elementary & middle school building website managers. You’ll learn how to maintain a website based upon LPS school website standards. Learn how to manage sidebar content, menus, and staff list. You’ll also see how to manage your calendar, add newsletters to your site using DocuShare and post announcements using the POST feature of WordPress.

Questions?

Wondering about a workshop?

Need assistance with registration?

Written by Drew Ramaekers

December 20th, 2016 at 12:44 pm

Hapara: Teacher Created Classes

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The most requested feature for Hapara is now here!

Teachers may now create their own “ad-hoc” classes within Hapara, allowing for Hapara to be used outside of the regularly scheduled courses in Synergy. This feature will be especially useful for fluid grouping situations at elementary school, after school academic support sessions for secondary schools, or school sponsored clubs and groups.

How to Create a Class

  1. In the Manage Classes screen, select the Add Class button
  2. Enter a name for the Class, then click Create Class
  3. On the Class Info page for the new Class, choose Add New to add teachers or students to the class. Teachers need to be added by email address (@class.lps.org) individually, students can be added either individually or in a comma separated list of email addresses (@class.lps.org).
 
NOTICE:

I understand that use of this Hapara feature is permitted only if it is pertinent to my work assignment at Lincoln Public Schools.

 

What it Offers You

  • Hapara Teacher Dashboard will show a Documents tab containing all Google Drive work shared with the teacher, organized by student.
  • Hapara Highlights & Workspaces should behave as expected in a regularly (Synergy) scheduled course.

 

Helpful Things to Know

Add Students or Teachers
On the Class Info page for the new Class, alongside Learners (students) or Teachers, choose Add New. They are added by email address and can be added individually or in a list. To remove a learner, select them from the list and then click the Remove button.

Remove Students or Teachers
On the Class Info page for the new Class, select the Student or Teacher from the list and then click the Remove button.

Deactivating a class
Any teacher in a class can deactivate the class, which will remove it from Manage Classes.

End of the Year
When a complete archive is run by LPS at the end of a school year (July?), manually created classes will be archived.

Written by cpultz

December 12th, 2016 at 8:57 am

Posted in Hapara

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Hapara Highlights: Focused Browsing URLs

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About Focused Browsing

focusIf you have attended a Hapara Highlights training, you will likely recall one of the major features of the tool is called “Focused Browsing.” It allows you to open one or more tabs (URLs) on the Chromebooks of students in your class. At the same time, you can focus your students on just the new browser tab(s) for a set period of time using the Focused Browsing feature. When a Focused Browsing session is active, students can’t open new tabs, swap to other tabs or browse to new sites or URLs. More information on how to use Focused Browse can be found on this resource:

In many instructional situations, a teacher may want to be prescriptive in the URLs they provide to students during Focused Browse sessions. Following are some examples that may be helpful in specific situations.
 

NOTE: Be sure to check the “Limit browsing to anywhere in these site(s)” option when focusing students using these Google tools.

Google Drive


Includes all items stored in Google Drive – PDFs, JPG, MOV, etc.

Google Docs


Includes Sheets, Slides, Drawings, Forms, etc.

Google Classroom


Remember that Google Classroom is just the web site where you hand files in-and-out. You will need to allow the Classroom URL, and also the address of any other Google tools you expect them to use, and any websites you may ask them to visit, even if you linked to it from a Classroom assignment. (see above).

Google Gmail

Synergy Assessments

LPS OverDrive

Using LPS Overdrive with students requires 3 URLs:

  • LOGIN:
  • BROWSE:
  • READ BOOKS:

Early Exit?

If a student accidentally closes the tabs allowed in the focused browsing session before the end of the session, the only URL they will be able to open to is the one you sent out through focused browsing. They won’t remember it. Here is a helpful tip:

  • Have the student use the keyboard shortcut ctrl+shift+t to open the last tab they closed. They can repeat this keystroke to re-open the 10 most recently closed tabs if needed.
  • You (the teacher) can also end the focused browsing session for just that student. Once they are released you can re-send them a focused browsing URL session.

 

Suggestions?

If there is a tool you use in Focused Browse mode and you think others would benefit from the URLs necessary, please email them to Chris Pultz (@lps.org) for inclusion here.

Written by cpultz

September 15th, 2016 at 4:08 pm

Posted in Hapara

Hapara Highlights: Troubleshooting

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Following are troubleshooting steps that should resolve the following error (or a similar one) occasionally encountered by teachers using Hapara Highlights.

highlights_error

Assumptions

If you are seeing the error presented above, we will assume a few things:

  • that you are a teacher successfully logged into Hapara
    (indicating that this is not a teacher login issue)
  • that you see panels for the appropriate courses and students
    (indicating that this is not an error in syncing Synergy data with Hapara)
  • that you are in the Interact (Highlights) tab of Hapara, and see the browser tabs or current screens of some students, but not all
    (indicating that this is not a network error on the teacher laptop, and that Hapara Interact is working correctly)

If any of these assumptions are NOT true, please enter a Help Desk ticket indicating so.

Requirements

If the assumptions above are true, the issue likely lies with the student Chromebook. For Highlights to work appropriately for teachers in Hapara, the student Chromebook must be:

  1. Awake
  2. Connected to the LPS wireless network (LPS Private)
  3. The Hapara Highlights chrome extension must be working.

Resolving Issues

If the Chromebook is awake and connected to the network, the issue is likely with the Hapara Highlights Chrome extension. We suggest that you try the strategies below (in order). If neither of them resolve your issue, please submit a Help Ticket indicating that you did both of these things and neither improved the situation.

1. Run Diagnostics

Clicking the Hapara Highlights Extension icon on the student Chromebook will run the diagnostic tool. The process of running diagnostics often resolves outstanding issues and no further troubleshooting is necessary.

To Run Diagnostics:
HighlightsDiagnostic

  1. Open Chrome on the student’s device.
  2. Locate the Hapara icon at the top right of the Chrome browser. Don’t worry if the Hapara icon is visible but is grayed out – it still works just fine.
  3. Click on the Hapara icon to launch the automatic self-diagnostic tool, which checks several common causes of issues and displays the results.

If using the student diagnostic test did not explain or correct the student connectivity issue, proceed to the next strategy, a quick reboot.

2. Quick Reboot

A quick restart of the Chromebook usually corrects this situation. In the process of the restart, the user is logged out and logged back in.

To Quickly Restart a Chromebook:

Have the student press the Refresh button + Power Button at the same time. Both buttons are located in the top row of the keyboard. Refresh is over the 3-4 keys. Power is at the far right.

CHROMEBOOK-RESTART

 

Written by cpultz

August 31st, 2015 at 10:05 am

Posted in Big Topics,Hapara

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What are these class folders appearing in Google Drive?

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Question

GDriveCourseFoldersAugust 2015, via email…

All of a sudden yesterday in our shared with me folders in Google Drive,
new folders appeared that seem to be the same as our classes on Synergy? Can we delete those?

Nancy (4th Grade Teacher, LPS)

 

Answer

Great question Nancy!

Before you delete anything, an explanation of what you are seeing…

haparalogoThose folders are created by a tool called Hapara. When your students get Chromebooks in the future they will be of great importance. There’s no reason to wait for that day. They can be really useful right now!

In short, every night Synergy hands Hapara a list of all of the courses taught in LPS. Hapara then creates a Google Drive folder for every course, and shares it with the teacher and students in that course. No one else sees them. This sync process sets the stage for the Hapara Teacher Dashboard tool to be very useful to teachers. If you are using Google Drive with students, you can use Hapara to see anything a student puts in that folder!

Beyond that, the Hapara Interact (Highlights) tool will be extra useful to teachers of students who have Chromebooks. It allows teachers to control Chromebook screens in many ways.

To learn more about Hapara, you can visit our LPS Hapara overview page and sign up for a Hapara Workshop via the Staff Development Catalog.

Now, to answer your question about deleting the folders. This sounds like a bad idea. According to Hapara’s support documentation:

…teachers SHOULD NOT remove subject root folders from their class root folders.
Doing so will break the relationship between the folders, revoking a teacher’s
permissions.

In other words, I would leave them alone.

Ultimately, we are all learning about Hapara this year, and I am sure we will find out what happens if teachers remove them from Google Drive. It may end up being that they “heal” when the daily Synergy-Hapara-Google Drive sync happens each night. We just don’t know at this point.

If you have questions, please submit a help ticket under the category New Incident / Software-Service / LPS Web Services / Hapara and we’ll respond as quickly as possible.

Good luck, and enjoy taking advantage of this powerful new tool in LPS – Hapara!

Written by cpultz

August 19th, 2015 at 11:22 am

Posted in Big Topics,Hapara

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