Archibus

Lincoln Public Schools is taking Archibus applications ONLY for the following PK-12 youth activities:  before- and after-school care, Community Learning Centers, outdoor practice or playing fields, outdoor green spaces, and youth-based utilization of specialized LPS facilities to support Non-LPS Youth Organization Activities.  For the definition of specialized LPS facilities to support Non-LPS Youth Organization Activities, see the COVID-19 Protocols and Participant Waiver for Non-LPS Youth Organizations link below.

What is Archibus?

ARCHIBUS is Lincoln Public Schools’ online reservation system.  Reservations involving two or more participants should be made using this system.  Your reservation is your agreement to follow ALL Lincoln Public Schools’ terms and conditions for usage of the building or facility.  A link to the Facility Use Terms and Conditions can be found below in the Archibus Information section.

Reservations can be a single- or recurring-use request and can be make for more than one room at a time.  It is important to cancel any reservation that will not be used to avoid being invoiced, to allow others to utilize the building or facility and to keep Lincoln Public Schools’ utility costs to a minimum.

ARCHIBUS can send invitations to meeting attendees or other participants and turn on and off the associated heating and cooling systems HVAC equipment for your reservations in the buildings.

 

All facility use requests require liability insurance.  Links to the insurance requirement information and a sample certificate can be found below in the Archibus Information section.  The certificate holder should read as follows:

Lincoln Public Schools

P.O. Box 82889

Lincoln, NE 68501-2889

It is the responsibility of the Insured to make certain the certificate holder is accurate as listed above and to annually email certificates to roomres@lps.org.  If liability insurance has expired, any reservations already made will be cancelled and new reservations will not be accepted until the new certificate has been received.

If you have any questions email roomres@lps.org or call Tami Friend at (402) 436-1072 ext. 82036.

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Archibus Information

  • Click here for Facility Use Terms and Conditions
  • Click here for COVID-19 Protocols and Participant Waiver for Before and After-School and Community Learning Centers
  • Click here for COVID-19 Protocols and Participant Waiver for Non-LPS Youth Organizations
  • Click here Addendum to COVID-19 Protocols for Swimming Facilities
  • Click here Addendum to COVID-19 Protocols for Gymnasium Facilities
  • Click here Addendum to COVID-19 Protocols for Performance Gymnasium Facilities
  • Click here Addendum to COVID-19 Protocols for Wrestling Facilities
  • Click here Addendum to COVID-19 Protocols for Auditorium Facilities
  • Click here Addendum to COVID-19 Protocols for Special Use Events
  • Click here for Current Facility Use Rate Sheet
  • Click here for Insurance Requirements
  • Click here for Sample Insurance Certificate
  • Click here for Auditorium Usage Guidelines

Help and Documentation

The following resources are only available to LPS staff

  • Click here for How to Approve or Reject Room and Resource Reservations
  • Click here for How to Create a Whole Building Reservation
  • Click here for How to Create a Wing Reservation
  • Click here for How to Cancel Whole Building or Wing Reservations
  • Click here for How to Run and View Reservation Reports