Archive for DocuShare category:

Transmit for LPS DocuShare

Transmit for LPS DocuShare About Transmit Transmit is a file migration tool that allows you to view and interact with DocuShare collections through a Finder-like interface, allowing you to drag & drop files or folders full of files into or out of DocuShare. You will NOT be able to modify file permissions, co-locate, copy file […]

Scan to DocuShare

The process of scanning from any MFD in LPS to a collection in DocuShare is the same in regard to WHAT you need to do, but different from one type of MFD to the next in regards to the ORDER in which you do it. Here are links to the documents that outline exactly what […]

Email to DocuShare

Email to DocuShare is utilized when you would like to include an email message as part of your resources or to share with others. Using email, compose (or forward) an email message addressed to:documail@lps.org The body of your message must begin with: To: Collection-XXXX XXXX = the collection number that you are sending to. NOTE1: For […]

Object Handles

Every object added to DocuShare receives a Handle (number) that makes it unique. Why does that matter to you? By and large it does not. However, there are certain situations when knowing the Document Number or Handle of an object can allow you to use some advanced features of DocuShare, for example: scanning a document […]

Versioning

When you’ve previously downloaded any Document from DocuShare and made changes to it on your computer, updating DocuShare with the new version couldn’t be much easier. Click the red Upload a New Version icon that looks like an up arrow. The Add Version page appears. Click the Browse button. Navigate to the location on your […]

Co-Location

A difficult part of managing electronic documents has always been keeping track of all the various places the wind has blown a file in its life. DocuShare makes this easy! DocuShare can “co-locate” any Object, including Documents, Collections, URLs, Discussions,, Blogs, etc. When you use the Edit menu to Copy an Object and Paste it […]

Permissions in DocuShare

Every DocuShare object has a set of permissions called its access list (ACL). The access list defines who has what rights to view, delete, or change a DocuShare object. The object’s owner (or any user with Manager permission) can assign and change these permissions. As the owner of the DocuShare objects that you add to […]

Object Properties

Properties Thousands of details make you who you are. The same is true for objects in DocuShare, but the details about every file in DocuShare are editable. (Does that make you jealous?) There are hundreds of Properties for every object, including: Title Size Last modified date Permissions Version history Notifications Routing tasks

Linking to Objects in DocuShare

Once you get your documents in DocuShare, they are pretty easy to share with others because every Object in DocuShare has a URL. A URL is an address where the Object can be found. Because of this, there is no longer ANY REASON to email documents to colleagues. Email was designed to share text messages, […]

Search in DocuShare

Every time an object is added, DocuShare indexes and stores the object’s properties and, if the object is a document, it’s content. Because of this, DocuShare search features enable you to quickly find objects. You can perform simple word searches by having DocuShare find the objects that contain the text you specify. You also can […]