{"id":635,"date":"2015-08-30T13:53:31","date_gmt":"2015-08-30T19:53:31","guid":{"rendered":"http:\/\/wp.lps.org\/office\/?page_id=635"},"modified":"2026-04-14T15:56:40","modified_gmt":"2026-04-14T20:56:40","slug":"long-term-substitute-process","status":"publish","type":"page","link":"https:\/\/home.lps.org\/office\/personnel-management\/long-term-substitute-process\/","title":{"rendered":"Substitute Processes"},"content":{"rendered":"\t\t<div data-elementor-type=\"wp-page\" data-elementor-id=\"635\" class=\"elementor elementor-635\" data-elementor-post-type=\"page\">\n\t\t\t\t\t\t<section data-particle_enable=\"false\" data-particle-mobile-disabled=\"false\" class=\"elementor-section elementor-top-section elementor-element elementor-element-60b906be elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"60b906be\" data-element_type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-579f6f4\" data-id=\"579f6f4\" data-element_type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-ed9bd32 elementor-widget elementor-widget-text-editor\" data-id=\"ed9bd32\" data-element_type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t\nThere are processes that need to be followed to ensure that a substitute has the access they need when subbing in your building\/department. Follow the links below for specific substitute processes and resources. \t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-1a1c7f9 elementor-icon-list--layout-traditional elementor-list-item-link-full_width elementor-widget elementor-widget-icon-list\" data-id=\"1a1c7f9\" data-element_type=\"widget\" data-widget_type=\"icon-list.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<ul class=\"elementor-icon-list-items\">\n\t\t\t\t\t\t\t<li class=\"elementor-icon-list-item\">\n\t\t\t\t\t\t\t\t\t\t\t<a href=\"#LTsub\">\n\n\t\t\t\t\t\t\t\t\t\t\t\t<span class=\"elementor-icon-list-icon\">\n\t\t\t\t\t\t\t<i aria-hidden=\"true\" class=\"fas fa-link\"><\/i>\t\t\t\t\t\t<\/span>\n\t\t\t\t\t\t\t\t\t\t<span class=\"elementor-icon-list-text\">Long Term Substitutes<\/span>\n\t\t\t\t\t\t\t\t\t\t\t<\/a>\n\t\t\t\t\t\t\t\t\t<\/li>\n\t\t\t\t\t\t\t\t<li class=\"elementor-icon-list-item\">\n\t\t\t\t\t\t\t\t\t\t\t<a href=\"#Dsub\">\n\n\t\t\t\t\t\t\t\t\t\t\t\t<span class=\"elementor-icon-list-icon\">\n\t\t\t\t\t\t\t<i aria-hidden=\"true\" class=\"fas fa-link\"><\/i>\t\t\t\t\t\t<\/span>\n\t\t\t\t\t\t\t\t\t\t<span class=\"elementor-icon-list-text\">Daily Substitutes<\/span>\n\t\t\t\t\t\t\t\t\t\t\t<\/a>\n\t\t\t\t\t\t\t\t\t<\/li>\n\t\t\t\t\t\t\t\t<li class=\"elementor-icon-list-item\">\n\t\t\t\t\t\t\t\t\t\t\t<a href=\"#devices\">\n\n\t\t\t\t\t\t\t\t\t\t\t\t<span class=\"elementor-icon-list-icon\">\n\t\t\t\t\t\t\t<i aria-hidden=\"true\" class=\"fas fa-link\"><\/i>\t\t\t\t\t\t<\/span>\n\t\t\t\t\t\t\t\t\t\t<span class=\"elementor-icon-list-text\">Devices for Substitutes<\/span>\n\t\t\t\t\t\t\t\t\t\t\t<\/a>\n\t\t\t\t\t\t\t\t\t<\/li>\n\t\t\t\t\t\t\t\t<li class=\"elementor-icon-list-item\">\n\t\t\t\t\t\t\t\t\t\t\t<a href=\"#Csub\">\n\n\t\t\t\t\t\t\t\t\t\t\t\t<span class=\"elementor-icon-list-icon\">\n\t\t\t\t\t\t\t<i aria-hidden=\"true\" class=\"fas fa-link\"><\/i>\t\t\t\t\t\t<\/span>\n\t\t\t\t\t\t\t\t\t\t<span class=\"elementor-icon-list-text\">Classified Substitutes<\/span>\n\t\t\t\t\t\t\t\t\t\t\t<\/a>\n\t\t\t\t\t\t\t\t\t<\/li>\n\t\t\t\t\t\t\t\t<li class=\"elementor-icon-list-item\">\n\t\t\t\t\t\t\t\t\t\t\t<a href=\"#Osub\">\n\n\t\t\t\t\t\t\t\t\t\t\t\t<span class=\"elementor-icon-list-icon\">\n\t\t\t\t\t\t\t<i aria-hidden=\"true\" class=\"fas fa-link\"><\/i>\t\t\t\t\t\t<\/span>\n\t\t\t\t\t\t\t\t\t\t<span class=\"elementor-icon-list-text\">Office, Administrator, Security Substitutes (and other select roles) <\/span>\n\t\t\t\t\t\t\t\t\t\t\t<\/a>\n\t\t\t\t\t\t\t\t\t<\/li>\n\t\t\t\t\t\t<\/ul>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-95c0750 elementor-widget-divider--view-line elementor-widget elementor-widget-divider\" data-id=\"95c0750\" data-element_type=\"widget\" data-widget_type=\"divider.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<div class=\"elementor-divider\">\n\t\t\t<span class=\"elementor-divider-separator\">\n\t\t\t\t\t\t<\/span>\n\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-8a44920 elementor-widget elementor-widget-menu-anchor\" data-id=\"8a44920\" data-element_type=\"widget\" data-widget_type=\"menu-anchor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<div class=\"elementor-menu-anchor\" id=\"LTsub\"><\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-d712593 elementor-widget elementor-widget-text-editor\" data-id=\"d712593\" data-element_type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<h3><b>Long Term Substitutes<\/b><\/h3><p>As you know, when a classroom teacher is not able to be present for an extended period of time, the next best thing is to have a reliable long term substitute to continue the education of the students and help them to thrive in the classroom. Our hope is that the list and links below help provide the tools needed to assist you in finding, and preparing for a long term certified substitute.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-dbb07e0 elementor-widget elementor-widget-text-editor\" data-id=\"dbb07e0\" data-element_type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<h3><strong style=\"color: inherit; font-family: inherit; font-size: 1.5rem;\">Resources for Finding a Long Term Substitute\u00a0<\/strong><\/h3><ul><li>SmartFind report to access a list of substitute endorsed in a particular subject<ul><li><a href=\"https:\/\/drive.google.com\/file\/d\/0B8IVJaOdXds_TldjWXdmc2hsdEE\/view?usp=drive_link&amp;resourcekey=0--qChInRwXFyoUCPgefOvSA\" target=\"_blank\" rel=\"noopener\">Report Set-up for Subs Endorsed In a Particular Subject.docx<\/a><\/li><\/ul><\/li><li>Reference the lists below\u00a0 for substitutes willing to take a long term position and substitutes already in long term positions<ul><li><a href=\"https:\/\/docs.google.com\/spreadsheets\/d\/1tGLnW71QZ0Piih8UhkpLk0R8mfAxmRjIMNjYpiCiqBY\/edit?usp=sharing\" target=\"_blank\" rel=\"noopener\">Preferred Long Term Sub List (Responses)<\/a><\/li><\/ul><\/li><li>Reference the list below for substitute long term assignments<ul><li><a href=\"https:\/\/docs.google.com\/spreadsheets\/d\/1wpx_ZMQNd2YX6_6C-w6_2FkbEaGC3nOAfUMYwObgjK0\/edit?gid=0#gid=0\" target=\"_blank\" rel=\"noopener\">Long Term Sub Assignments<\/a>\u00a0<\/li><\/ul><\/li><li>Contact substitutes by email (use the \u201cBCC\u201d field for multiple email addresses)<\/li><li>When a substitute agrees to an assignment, complete this form<ul><li><a href=\"https:\/\/docs.google.com\/forms\/d\/e\/1FAIpQLScdHpywHwnJwj3iaD_T12SeaOiaBD_xlvSFKJoSWKGxc7zFfA\/viewform?usp=sf_link\" target=\"_blank\" rel=\"noopener\">Long Term Sub Request Form<\/a><\/li><\/ul><\/li><\/ul>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-44d52f3 elementor-widget elementor-widget-text-editor\" data-id=\"44d52f3\" data-element_type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<div>\n<p>When completing the Long Term Sub Request form, it is important that you include the start and end date, even if it\u2019s approximate. If you need to revise the dates at a later time, email <strong>subteach@lps.org<\/strong>.<\/p>\n<p>Once the request is approved and processed by HR, an email will be sent to the Principal, Executive Office Professional, Payroll, and Benefits. Synergy and building access will be set for the substitute\u2019s start date. This is an overnight process, so please submit your requests as early as possible.<\/p>\n<\/div>\n<div>The long term substitute will need to be added to the appropriate classes in Synergy.<\/div>\n<ul>\n<li><a href=\"https:\/\/docs.google.com\/document\/d\/1B40ZeAhPxK15ywEEhuRAtCAsPI_l3dprKQOCWoDBGbw\/edit#heading=h.qdimlp2872uo\" target=\"_blank\" rel=\"noopener\">Assigning Additional Staff to Class Sections<\/a><\/li>\n<\/ul>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-19d6af7 elementor-widget elementor-widget-text-editor\" data-id=\"19d6af7\" data-element_type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<div>Long Term substitutes no longer receive a MacBook Air automatically as part of a long-term assignment. Please refer to the <a style=\"background-color: #ffffff;\" href=\"#devices\"><strong><i>Devices for Substitute Teachers<\/i><\/strong><\/a> section of this page for more information on devices.<\/div><p>\u00a0<\/p><p>Questions pertaining to this process may be directed to Human Resources.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-9e05326 elementor-widget elementor-widget-text-editor\" data-id=\"9e05326\" data-element_type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<h5><strong style=\"color: inherit; font-family: inherit; font-size: 1.5rem;\">Resources for Long Term Substitutes<\/strong><\/h5><ul><li aria-level=\"1\"><a href=\"https:\/\/home.lps.org\/hr\/substitutes\/\" target=\"_blank\" rel=\"noopener\">Substitute Teachers<\/a><\/li><li aria-level=\"1\"><a href=\"https:\/\/docs.google.com\/document\/d\/1gsJRVBKmu7h8-TAPTwMFpXSM9b54WOkB\/edit\" target=\"_blank\" rel=\"noopener\">Substitutes &#8211; SmartFind Registration and Important Info.docx<\/a><\/li><li aria-level=\"1\"><a href=\"https:\/\/drive.google.com\/file\/d\/1W7IPfIuyr5Iv8vmmdB9M0IlWt7LJocf9\/view?usp=sharing\" target=\"_blank\" rel=\"noopener\">NEW Substitute Experience User Guide.pdf<\/a>(SmartFind)<\/li><li aria-level=\"1\"><a href=\"https:\/\/home.lps.org\/cs\/substitute-teacher-tech-support-packet\/\" target=\"_blank\" rel=\"noopener\">Substitute Tech Help\u00a0<\/a><\/li><li aria-level=\"1\"><a href=\"https:\/\/home.lps.org\/cs\/slim\/\" target=\"_blank\" rel=\"noopener\">Synergy Help\u00a0<\/a><\/li><\/ul>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-162f13c elementor-widget elementor-widget-menu-anchor\" data-id=\"162f13c\" data-element_type=\"widget\" data-widget_type=\"menu-anchor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<div class=\"elementor-menu-anchor\" id=\"Dsub\"><\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-ffa8f47 elementor-widget-divider--view-line elementor-widget elementor-widget-divider\" data-id=\"ffa8f47\" data-element_type=\"widget\" data-widget_type=\"divider.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<div class=\"elementor-divider\">\n\t\t\t<span class=\"elementor-divider-separator\">\n\t\t\t\t\t\t<\/span>\n\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-0f447c3 elementor-widget elementor-widget-text-editor\" data-id=\"0f447c3\" data-element_type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<h3>Daily Subs<\/h3><ul><li aria-level=\"1\"><a href=\"https:\/\/home.lps.org\/hr\/substitutes\/\" target=\"_blank\" rel=\"noopener\">Substitute Teachers\u00a0<\/a><\/li><li aria-level=\"1\"><a href=\"https:\/\/docs.google.com\/document\/d\/1gsJRVBKmu7h8-TAPTwMFpXSM9b54WOkB\/edit\" target=\"_blank\" rel=\"noopener\">Substitutes &#8211; SmartFind Registration and Important Info.docx<\/a><\/li><li aria-level=\"1\"><a href=\"https:\/\/drive.google.com\/file\/d\/1W7IPfIuyr5Iv8vmmdB9M0IlWt7LJocf9\/view?usp=sharing\" target=\"_blank\" rel=\"noopener\">NEW Substitute Experience User Guide.pdf<\/a><\/li><li aria-level=\"1\"><a href=\"https:\/\/docs.google.com\/document\/d\/1L6n7s_caylCHc1azcdoEYs5WrzKoPm7N1NrQMtDGbyQ\/edit\" target=\"_blank\" rel=\"noopener\">Digital Hall Pass Directions for LPS Substitutes<\/a><\/li><li aria-level=\"1\"><a href=\"https:\/\/docs.google.com\/document\/d\/1ObocT0AqjM-Y5yIJMtEvZQvmhw0ztoGvgOGNNP5qjfA\/edit#heading=h.x5rwdbdpt7rn\" target=\"_blank\" rel=\"noopener\">Day Sub Using Synergy for Attendance<\/a><\/li><li aria-level=\"1\"><a href=\"https:\/\/home.lps.org\/cs\/substitute-teacher-tech-support-packet\/\" target=\"_blank\" rel=\"noopener\">Substitute Tech Help\u00a0<\/a><\/li><\/ul><h5><strong style=\"color: inherit; font-family: inherit; font-size: 1.5rem;\"><br \/>Additional Substitute Resources for Office Staff <\/strong><\/h5><ul><li aria-level=\"1\"><a href=\"https:\/\/docs.google.com\/document\/d\/1dOi9WlpbWjMy-_GpvxmJfsZ_BBbTgDqFh1G2bVNP4YA\/edit\" target=\"_blank\" rel=\"noopener\">Digital Hall Pass for School Office Staff <\/a>(Secondary)<\/li><\/ul>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-10b3455 elementor-widget elementor-widget-menu-anchor\" data-id=\"10b3455\" data-element_type=\"widget\" data-widget_type=\"menu-anchor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<div class=\"elementor-menu-anchor\" id=\"devices\"><\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-7139152 elementor-widget-divider--view-line elementor-widget elementor-widget-divider\" data-id=\"7139152\" data-element_type=\"widget\" data-widget_type=\"divider.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<div class=\"elementor-divider\">\n\t\t\t<span class=\"elementor-divider-separator\">\n\t\t\t\t\t\t<\/span>\n\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-b710738 elementor-widget elementor-widget-text-editor\" data-id=\"b710738\" data-element_type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<h3><strong>Devices for Substitute Teachers<\/strong><\/h3>\n<p>All substitutes are eligible to receive a Chromebook when they begin substitute teaching for Lincoln Public Schools. Computing Services offers monthly sessions for subs to receive a Chromebook; please check the Professional Learning Catalog for upcoming sessions. If a substitute needs a device before the next available session, they may contact the Help Desk to schedule a time to receive a device.&nbsp;<\/p>\n<p>Certificated and local substitutes who work a minimum number of days qualify to receive an LPS MacBook Air in place of a Chromebook. MacBook Airs will be distributed twice a year. Daily and long-term substitutes who have not met the minimum number of days at the times of distribution (see below) will be provided a Chromebook.&nbsp;<\/p>\n<p>Distribution will occur at the beginning of the school year, and at the beginning of 2nd semester. To qualify for the distribution at the beginning of the school year, a person will need to have subbed a minimum of 1\/4 of the school days in the previous school year. To qualify for the mid-year distribution, a person will need to have subbed a minimum of 1\/4 of the school days between the start of the current school year and Thanksgiving break. Any substitute who has been identified as meeting the proper thresholds will receive an email with instructions on how to sign up for a MacBook Air distribution session.&nbsp;<\/p>\n<p>At the conclusion of the school year, any substitute who has not met the minimum will be required to turn in the MacBook Air.<\/p>\n<p><strong>Also of note:&nbsp;<\/strong><\/p>\n<p>Any LPS provided device needs to be returned to the LPS Help Desk once a substitute is no longer subbing for the district, or if a staff member is hired by LPS in a different capacity.<\/p>\n<p>Laptops that are not returned within timelines provided will be remotely disabled.<\/p>\n<p>The minimum number of days required to qualify for a MacBook Air is subject to change from year to year based on the number of devices available.&nbsp;<\/p>\n<p>Periodically, following replacement cycles, all LPS employees are required to turn in the laptop assigned to them and move to a replacement device.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-8e5988b elementor-widget-divider--view-line elementor-widget elementor-widget-divider\" data-id=\"8e5988b\" data-element_type=\"widget\" data-widget_type=\"divider.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<div class=\"elementor-divider\">\n\t\t\t<span class=\"elementor-divider-separator\">\n\t\t\t\t\t\t<\/span>\n\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-544d940 elementor-widget elementor-widget-menu-anchor\" data-id=\"544d940\" data-element_type=\"widget\" data-widget_type=\"menu-anchor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<div class=\"elementor-menu-anchor\" id=\"Csub\"><\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-8a1481c elementor-widget elementor-widget-text-editor\" data-id=\"8a1481c\" data-element_type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<h3>Classified Subs<\/h3><ul><li aria-level=\"1\"><a href=\"https:\/\/docs.google.com\/document\/d\/1gsJRVBKmu7h8-TAPTwMFpXSM9b54WOkB\/edit\" target=\"_blank\" rel=\"noopener\">Substitutes &#8211; SmartFind Registration and Important Info.docx<\/a><\/li><li aria-level=\"1\"><a href=\"https:\/\/drive.google.com\/file\/d\/1W7IPfIuyr5Iv8vmmdB9M0IlWt7LJocf9\/view?usp=sharing\" target=\"_blank\" rel=\"noopener\">NEW Substitute Experience User Guide.pdf<\/a><\/li><\/ul>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-d08de95 elementor-widget-divider--view-line elementor-widget elementor-widget-divider\" data-id=\"d08de95\" data-element_type=\"widget\" data-widget_type=\"divider.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<div class=\"elementor-divider\">\n\t\t\t<span class=\"elementor-divider-separator\">\n\t\t\t\t\t\t<\/span>\n\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-a1e6f8a elementor-widget elementor-widget-menu-anchor\" data-id=\"a1e6f8a\" data-element_type=\"widget\" data-widget_type=\"menu-anchor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<div class=\"elementor-menu-anchor\" id=\"Osub\"><\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-9b6fbca elementor-widget elementor-widget-text-editor\" data-id=\"9b6fbca\" data-element_type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<h3>Office Substitutes (and other select roles)<\/h3><h4><strong>Office Substitute Access<\/strong><\/h4><p><span style=\"font-weight: 400;\">An administrator or executive office professional may request a substitute when someone in the office will be absent. Common tasks that office substitutes can help with are, greeting office visitors, answering phones, and other tasks as assigned.\u00a0<\/span><\/p><p><span style=\"font-weight: 400;\">Once a substitute has been secured, the administrator or office professional will fill out the <\/span><a href=\"https:\/\/app.smartsheet.com\/b\/form\/b14e6db881764ccbbcfbb31d56544f6d\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">Substitute Access<\/span><\/a><span style=\"font-weight: 400;\"> form. This ensures the substitute will have Synergy and building access on the first day of their assignment. The Synergy access will mimic the access of the person they are subbing for.\u00a0<\/span><\/p><ul><li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Note: If an office assignment is for more than four weeks, you may request CORE access. Someone from the Computing Services training team will reach out to provide the substitute with training and support.\u00a0<\/span><\/li><\/ul><p><span style=\"font-weight: 400;\"><br \/>When the substitute is approved, the person submitting the form will receive a confirmation email. If a request is submitted on the day of the absence, the substitute will have access within approximately two hours of HR approval.\u00a0<\/span><\/p><p><span style=\"font-weight: 400;\">Questions pertaining to this process can be directed to: <\/span><\/p><p><span style=\"font-weight: 400;\">Mike Von Kaenel, HR Specialist; <\/span><a href=\"mailto:mvonkaen@lps.org\"><span style=\"font-weight: 400;\">mvonkaen@lps.org<\/span><\/a><\/p><h4><b>\u00a0<\/b><\/h4><h4><b>Administrator Substitute Access<\/b><\/h4><p><span style=\"font-weight: 400;\">An administrator may request a substitute under the following circumstances.\u00a0<\/span><\/p><ul><li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Elementary &#8211; Daily or Long Term Substitutes may be requested if you are missing one or more administrators.\u00a0<\/span><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Middle School &#8211; Daily or Long Term Substitutes may be requested if you are missing two or more administrators.<\/span><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">High School &#8211; Daily or Long Term Substitutes may be requested when you are missing two or more administrators.\u00a0<\/span><\/li><\/ul><div>\u00a0<\/div><p><span style=\"font-weight: 400;\">All Principals, Assistant Principals, and Coordinators may only utilize an Administrator sub (teacher subs may not be utilized to cover an administrator opening). For more information on administrator substitutes see the <\/span><a href=\"https:\/\/docs.google.com\/document\/d\/1bz5hVzgXF3YcIwUyqGTIR5Q7L9aZ7FMImEWoU_y_U10\/edit?tab=t.0\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">Admin Sub Instruction<\/span><\/a><span style=\"font-weight: 400;\"> document.\u00a0<\/span><\/p><p><span style=\"font-weight: 400;\">Once a substitute has been secured, the administrator or office professional will fill out the <\/span><a href=\"https:\/\/app.smartsheet.com\/b\/form\/b14e6db881764ccbbcfbb31d56544f6d\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">Substitute Access<\/span><\/a><span style=\"font-weight: 400;\"> form. This ensures the substitute will have Synergy and building access on the first day of their assignment. The Synergy access will mimic the access of the person they are subbing for.\u00a0<\/span><\/p><p><span style=\"font-weight: 400;\">When the substitute is approved, the person submitting the form will receive a confirmation email. If a request is submitted on the day of the absence, the substitute will have access within approximately two hours of HR approval.<\/span><\/p><h5><strong>\u00a0<\/strong><\/h5><h5><strong>Leave Request Process for Administrators\u00a0<\/strong><\/h5><ul><li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Principals will enter their leave on the Time Off Calendar in CORE. The location&#8217;s timekeeper will enter a vacancy in SmartFind and attach the substitute.\u00a0<\/span><\/li><li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Assistant Principals and Coordinators will have their absence entered in SmartFind and attach the substitute to the absence.\u00a0<\/span><\/li><\/ul><p><span style=\"font-weight: 400;\">\u00a0<\/span><\/p><p><span style=\"font-weight: 400;\">Questions pertaining to this process can be directed to:<\/span><\/p><p><span style=\"font-weight: 400;\">Michealla King-Gray, Assistant to Associate Superintendent of HR; <\/span><a href=\"mailto:mgray@lps.org\"><span style=\"font-weight: 400;\">mgray@lps.org<\/span><\/a><span style=\"font-weight: 400;\">\u00a0<\/span><\/p><h4><b>\u00a0<\/b><\/h4><h4><b>Security\/SEM<\/b><\/h4><p><span style=\"font-weight: 400;\">Security substitutes, including SEMS will be granted access to security systems using a generic email and password. The process will grant access to Avigilon Cameras, Digital Hall Pass, SPOC (Student Presence on Campus) and VisID. For more information on security access see the <\/span><a href=\"https:\/\/docs.google.com\/document\/d\/1ivzoQC0nyIVcgx4ZuQkBqjMVChXuSmtrCLAifqq7j4o\/edit?tab=t.0#heading=h.oifx8b80j0rx\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">Campus Security Sub Access Application Information<\/span><\/a><span style=\"font-weight: 400;\"> document.\u00a0<\/span><\/p><p><span style=\"font-weight: 400;\">Once a substitute has been secured, the administrator or office professional will fill out the <\/span><a href=\"https:\/\/app.smartsheet.com\/b\/form\/b14e6db881764ccbbcfbb31d56544f6d\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">Substitute Access<\/span><\/a><span style=\"font-weight: 400;\"> form. The substitute will receive an email with the daily username and password to their LPS email. If the substitute is subbing for more than one day, they will receive an email with a new username and password daily.\u00a0<\/span><\/p><p><span style=\"font-weight: 400;\">\u00a0<\/span><\/p><p><span style=\"font-weight: 400;\">\u00a0<\/span><\/p><div><strong>\u00a0<\/strong><\/div>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<\/div>\n\t\t","protected":false},"excerpt":{"rendered":"<p>There are processes that need to be followed to ensure that a substitute has the access they need when subbing in your building\/department. Follow the links below for specific substitute processes and resources. Long Term Substitutes Daily Substitutes Devices for Substitutes Classified Substitutes Office, Administrator, Security Substitutes (and other select roles) Long Term Substitutes As [&hellip;]<\/p>\n","protected":false},"author":13,"featured_media":0,"parent":271,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"class_list":["post-635","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/home.lps.org\/office\/wp-json\/wp\/v2\/pages\/635","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/home.lps.org\/office\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/home.lps.org\/office\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/home.lps.org\/office\/wp-json\/wp\/v2\/users\/13"}],"replies":[{"embeddable":true,"href":"https:\/\/home.lps.org\/office\/wp-json\/wp\/v2\/comments?post=635"}],"version-history":[{"count":86,"href":"https:\/\/home.lps.org\/office\/wp-json\/wp\/v2\/pages\/635\/revisions"}],"predecessor-version":[{"id":3230,"href":"https:\/\/home.lps.org\/office\/wp-json\/wp\/v2\/pages\/635\/revisions\/3230"}],"up":[{"embeddable":true,"href":"https:\/\/home.lps.org\/office\/wp-json\/wp\/v2\/pages\/271"}],"wp:attachment":[{"href":"https:\/\/home.lps.org\/office\/wp-json\/wp\/v2\/media?parent=635"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}