{"id":30799,"date":"2023-02-09T09:32:47","date_gmt":"2023-02-09T15:32:47","guid":{"rendered":"https:\/\/home.lps.org\/cs\/?p=30799"},"modified":"2024-10-22T12:24:36","modified_gmt":"2024-10-22T17:24:36","slug":"google-shared-drives","status":"publish","type":"post","link":"https:\/\/home.lps.org\/cs\/2023\/02\/09\/google-shared-drives\/","title":{"rendered":"Google Shared Drives"},"content":{"rendered":"\t\t<div data-elementor-type=\"wp-post\" data-elementor-id=\"30799\" class=\"elementor elementor-30799\" data-elementor-post-type=\"post\">\n\t\t\t\t\t\t<section data-particle_enable=\"false\" data-particle-mobile-disabled=\"false\" class=\"elementor-section elementor-top-section elementor-element elementor-element-f972fa2 elementor-section-full_width elementor-section-height-default elementor-section-height-default\" data-id=\"f972fa2\" data-element_type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-50 elementor-top-column elementor-element elementor-element-70c2627\" data-id=\"70c2627\" data-element_type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-9f01919 elementor-widget elementor-widget-heading\" data-id=\"9f01919\" data-element_type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-xl\">Google Shared Drives<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-17c64fa elementor-widget elementor-widget-text-editor\" data-id=\"17c64fa\" data-element_type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>Shared drives are shared spaces where teams can easily store, search, and access their files anywhere, from any device.<\/p><h3>Key features<\/h3><ul><li><strong>Files and folders persist after someone leaves<\/strong> &#8211; LPS owns the files in a shared drive, not an individual. When someone leaves and an admin deletes their account, files they added or created in shared drives remain.<\/li><li><strong>Flexible sharing<\/strong> &#8211; Access to files and folders in shared drives is granted in two ways:<ol><li style=\"list-style-type: none;\"><ol><li>adding a user or group as a member of the shared drive<\/li><li>members sharing files and folders directly with non-members.<\/li><\/ol><\/li><\/ol><\/li><\/ul>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t<div class=\"elementor-column elementor-col-50 elementor-top-column elementor-element elementor-element-461cb99\" data-id=\"461cb99\" data-element_type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-9ffda22 elementor-widget elementor-widget-image\" data-id=\"9ffda22\" data-element_type=\"widget\" data-widget_type=\"image.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<img fetchpriority=\"high\" decoding=\"async\" data-attachment-id=\"30814\" data-permalink=\"https:\/\/home.lps.org\/cs\/2023\/02\/09\/google-shared-drives\/shared-drive\/\" data-orig-file=\"https:\/\/home.lps.org\/cs\/files\/2023\/02\/Shared-drive-e1675448233253.png\" data-orig-size=\"1085,1203\" data-comments-opened=\"0\" data-image-meta=\"{&quot;aperture&quot;:&quot;0&quot;,&quot;credit&quot;:&quot;&quot;,&quot;camera&quot;:&quot;&quot;,&quot;caption&quot;:&quot;&quot;,&quot;created_timestamp&quot;:&quot;0&quot;,&quot;copyright&quot;:&quot;&quot;,&quot;focal_length&quot;:&quot;0&quot;,&quot;iso&quot;:&quot;0&quot;,&quot;shutter_speed&quot;:&quot;0&quot;,&quot;title&quot;:&quot;&quot;,&quot;orientation&quot;:&quot;0&quot;}\" data-image-title=\"Shared drive\" data-image-description=\"\" data-image-caption=\"\" data-medium-file=\"https:\/\/home.lps.org\/cs\/files\/2023\/02\/Shared-drive-e1675448233253-271x300.png\" data-large-file=\"https:\/\/home.lps.org\/cs\/files\/2023\/02\/Shared-drive-e1675448233253-924x1024.png\" width=\"271\" height=\"300\" src=\"https:\/\/home.lps.org\/cs\/files\/2023\/02\/Shared-drive-e1675448233253-271x300.png\" class=\"attachment-medium size-medium wp-image-30814\" alt=\"Shared Drive Icon\" srcset=\"https:\/\/home.lps.org\/cs\/files\/2023\/02\/Shared-drive-e1675448233253-271x300.png 271w, https:\/\/home.lps.org\/cs\/files\/2023\/02\/Shared-drive-e1675448233253-924x1024.png 924w, https:\/\/home.lps.org\/cs\/files\/2023\/02\/Shared-drive-e1675448233253-768x852.png 768w, https:\/\/home.lps.org\/cs\/files\/2023\/02\/Shared-drive-e1675448233253.png 1085w\" sizes=\"(max-width: 271px) 100vw, 271px\" data-attachment-id=\"30814\" data-permalink=\"https:\/\/home.lps.org\/cs\/2023\/02\/09\/google-shared-drives\/shared-drive\/\" data-orig-file=\"https:\/\/home.lps.org\/cs\/files\/2023\/02\/Shared-drive-e1675448233253.png\" data-orig-size=\"1085,1203\" data-comments-opened=\"0\" data-image-meta=\"{&quot;aperture&quot;:&quot;0&quot;,&quot;credit&quot;:&quot;&quot;,&quot;camera&quot;:&quot;&quot;,&quot;caption&quot;:&quot;&quot;,&quot;created_timestamp&quot;:&quot;0&quot;,&quot;copyright&quot;:&quot;&quot;,&quot;focal_length&quot;:&quot;0&quot;,&quot;iso&quot;:&quot;0&quot;,&quot;shutter_speed&quot;:&quot;0&quot;,&quot;title&quot;:&quot;&quot;,&quot;orientation&quot;:&quot;0&quot;}\" data-image-title=\"Shared drive\" data-image-description=\"\" data-image-caption=\"\" data-medium-file=\"https:\/\/home.lps.org\/cs\/files\/2023\/02\/Shared-drive-e1675448233253-271x300.png\" data-large-file=\"https:\/\/home.lps.org\/cs\/files\/2023\/02\/Shared-drive-e1675448233253-924x1024.png\" \/>\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section data-particle_enable=\"false\" data-particle-mobile-disabled=\"false\" class=\"elementor-section elementor-top-section elementor-element elementor-element-bbed373 elementor-section-full_width elementor-section-height-default elementor-section-height-default\" data-id=\"bbed373\" data-element_type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-50 elementor-top-column elementor-element elementor-element-f93cf60\" data-id=\"f93cf60\" data-element_type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-45223b6 elementor-widget elementor-widget-text-editor\" data-id=\"45223b6\" data-element_type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<h3>My Drive v. Shared Drives<\/h3>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-40d4356 elementor-tabs-view-horizontal elementor-widget elementor-widget-tabs\" data-id=\"40d4356\" data-element_type=\"widget\" data-widget_type=\"tabs.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<div class=\"elementor-tabs\">\n\t\t\t<div class=\"elementor-tabs-wrapper\" role=\"tablist\" >\n\t\t\t\t\t\t\t\t\t<div id=\"elementor-tab-title-6791\" class=\"elementor-tab-title elementor-tab-desktop-title\" aria-selected=\"true\" data-tab=\"1\" role=\"tab\" tabindex=\"0\" aria-controls=\"elementor-tab-content-6791\" aria-expanded=\"false\">Adding Files<\/div>\n\t\t\t\t\t\t\t\t\t<div id=\"elementor-tab-title-6792\" class=\"elementor-tab-title elementor-tab-desktop-title\" aria-selected=\"false\" data-tab=\"2\" role=\"tab\" tabindex=\"-1\" aria-controls=\"elementor-tab-content-6792\" aria-expanded=\"false\">Ownership<\/div>\n\t\t\t\t\t\t\t\t\t<div id=\"elementor-tab-title-6793\" class=\"elementor-tab-title elementor-tab-desktop-title\" aria-selected=\"false\" data-tab=\"3\" role=\"tab\" tabindex=\"-1\" aria-controls=\"elementor-tab-content-6793\" aria-expanded=\"false\">Moving Files\/Folders<\/div>\n\t\t\t\t\t\t\t\t\t<div id=\"elementor-tab-title-6794\" class=\"elementor-tab-title elementor-tab-desktop-title\" aria-selected=\"false\" data-tab=\"4\" role=\"tab\" tabindex=\"-1\" aria-controls=\"elementor-tab-content-6794\" aria-expanded=\"false\">Sharing<\/div>\n\t\t\t\t\t\t\t\t\t<div id=\"elementor-tab-title-6795\" class=\"elementor-tab-title elementor-tab-desktop-title\" aria-selected=\"false\" data-tab=\"5\" role=\"tab\" tabindex=\"-1\" aria-controls=\"elementor-tab-content-6795\" aria-expanded=\"false\">Deleting\/Restoring Files<\/div>\n\t\t\t\t\t\t\t<\/div>\n\t\t\t<div class=\"elementor-tabs-content-wrapper\" role=\"tablist\" aria-orientation=\"vertical\">\n\t\t\t\t\t\t\t\t\t<div class=\"elementor-tab-title elementor-tab-mobile-title\" aria-selected=\"true\" data-tab=\"1\" role=\"tab\" tabindex=\"0\" aria-controls=\"elementor-tab-content-6791\" aria-expanded=\"false\">Adding Files<\/div>\n\t\t\t\t\t<div id=\"elementor-tab-content-6791\" class=\"elementor-tab-content elementor-clearfix\" data-tab=\"1\" role=\"tabpanel\" aria-labelledby=\"elementor-tab-title-6791\" tabindex=\"0\" hidden=\"false\"><p>Who can add files?<\/p><p><strong>My Drive<\/strong><\/p><ul><li>The person who owns My Drive.<\/li><\/ul><p><strong>Shared drives<\/strong><\/p><ul><li>Any member with Contributor access or higher.<\/li><\/ul><\/div>\n\t\t\t\t\t\t\t\t\t<div class=\"elementor-tab-title elementor-tab-mobile-title\" aria-selected=\"false\" data-tab=\"2\" role=\"tab\" tabindex=\"-1\" aria-controls=\"elementor-tab-content-6792\" aria-expanded=\"false\">Ownership<\/div>\n\t\t\t\t\t<div id=\"elementor-tab-content-6792\" class=\"elementor-tab-content elementor-clearfix\" data-tab=\"2\" role=\"tabpanel\" aria-labelledby=\"elementor-tab-title-6792\" tabindex=\"0\" hidden=\"hidden\"><p>Who owns files and folders?<\/p><p><strong>My Drive<\/strong><\/p><ul><li>The individual who created the file or folder.<\/li><\/ul><p><strong>Shared drives<\/strong><\/p><ul><li>The team (Lincoln Public Schools)<\/li><\/ul><\/div>\n\t\t\t\t\t\t\t\t\t<div class=\"elementor-tab-title elementor-tab-mobile-title\" aria-selected=\"false\" data-tab=\"3\" role=\"tab\" tabindex=\"-1\" aria-controls=\"elementor-tab-content-6793\" aria-expanded=\"false\">Moving Files\/Folders<\/div>\n\t\t\t\t\t<div id=\"elementor-tab-content-6793\" class=\"elementor-tab-content elementor-clearfix\" data-tab=\"3\" role=\"tabpanel\" aria-labelledby=\"elementor-tab-title-6793\" tabindex=\"0\" hidden=\"hidden\"><p>Can I move files and folders?<\/p><p><strong>My Drive<\/strong><\/p><ul><li>Yes, you can move files and folders around in My Drive.<\/li><\/ul><p><strong>Shared drives<\/strong><\/p><ul><li>Contributors can move files from My Drive to a shared drive.<\/li><li>Content managers can move files and folders within a shared drive.<\/li><li>Managers can move files out of a shared drive or between shared drives.<\/li><\/ul><\/div>\n\t\t\t\t\t\t\t\t\t<div class=\"elementor-tab-title elementor-tab-mobile-title\" aria-selected=\"false\" data-tab=\"4\" role=\"tab\" tabindex=\"-1\" aria-controls=\"elementor-tab-content-6794\" aria-expanded=\"false\">Sharing<\/div>\n\t\t\t\t\t<div id=\"elementor-tab-content-6794\" class=\"elementor-tab-content elementor-clearfix\" data-tab=\"4\" role=\"tabpanel\" aria-labelledby=\"elementor-tab-title-6794\" tabindex=\"0\" hidden=\"hidden\"><p>How does sharing work?<\/p><p><strong>My Drive<\/strong><\/p><ul><li>People might see different files in a folder, depending on their access to individual files.<\/li><\/ul><p><strong>Shared drives<\/strong><\/p><ul><li><p>All members of the shared drive see all files.<\/p><\/li><\/ul><\/div>\n\t\t\t\t\t\t\t\t\t<div class=\"elementor-tab-title elementor-tab-mobile-title\" aria-selected=\"false\" data-tab=\"5\" role=\"tab\" tabindex=\"-1\" aria-controls=\"elementor-tab-content-6795\" aria-expanded=\"false\">Deleting\/Restoring Files<\/div>\n\t\t\t\t\t<div id=\"elementor-tab-content-6795\" class=\"elementor-tab-content elementor-clearfix\" data-tab=\"5\" role=\"tabpanel\" aria-labelledby=\"elementor-tab-title-6795\" tabindex=\"0\" hidden=\"hidden\"><p>How long do files I delete stay in Trash? Can I restore files?<\/p><p><strong>My Drive<\/strong><\/p><ul><li>Files and folders in Trash are deleted forever after 30 days.<\/li><li>Owners of the files can restore the files within that 30 day window.<\/li><\/ul><p><strong>Shared drives<\/strong><\/p><ul><li><p>Each shared drive has its own Trash.<\/p><\/li><li><p>Content managers and Managers can move files to Trash. Files and folders in Trash are deleted forever after 30 days.<\/p><\/li><li>Contributors and above can restore files with the 30 day window.<\/li><\/ul><\/div>\n\t\t\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-63bbd7a elementor-widget elementor-widget-text-editor\" data-id=\"63bbd7a\" data-element_type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<h3>Resources<\/h3><p><a href=\"https:\/\/support.google.com\/a\/users\/answer\/7212025\">What are Shared Drives?<\/a><\/p><p><a href=\"https:\/\/support.google.com\/a\/users\/answer\/12380484?hl=en&amp;ref_topic=12369809\">How does file access work in shared drives?<\/a><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t<div class=\"elementor-column elementor-col-50 elementor-top-column elementor-element elementor-element-288fe68\" data-id=\"288fe68\" data-element_type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-c38ae57 elementor-widget elementor-widget-text-editor\" data-id=\"c38ae57\" data-element_type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<h3>Access Levels<\/h3><p><strong>Viewer: <\/strong>View files\/folders<\/p><p><strong>Commenter:<\/strong> Comment on files<\/p><p><strong>Contributor: <\/strong>Edit\/create\/add files, create folders, add\/remove people\/groups to specific files, move files from MyDrive to shared drive<\/p><p><strong>Content Manager:<\/strong><strong>\u00a0<\/strong>Move files and folders to the Trash, move files and folders within a shared drive<\/p><p><strong>Manager:<\/strong> Add\/remove people and groups on specific folders, add\/remove members of a shared drive, move files from one shared drive to another, change member access levels, permanently delete files in the Trash, rename or change theme, delete the shared drive<\/p><p>\u00a0<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<\/div>\n\t\t","protected":false},"excerpt":{"rendered":"<p>Google Shared Drives Shared drives are shared spaces where teams can easily store, search, and access their files anywhere, from any device. Key features Files and folders persist after someone leaves &#8211; LPS owns the files in a shared drive, not an individual. When someone leaves and an admin deletes their account, files they added [&hellip;]<\/p>\n","protected":false},"author":12,"featured_media":21965,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"elementor_header_footer","format":"standard","meta":{"_jetpack_memberships_contains_paid_content":false,"footnotes":"","jetpack_publicize_message":"","jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":true,"jetpack_social_options":{"image_generator_settings":{"template":"highway","default_image_id":0,"enabled":false},"version":2}},"categories":[647,5],"tags":[],"class_list":["post-30799","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-google","category-software-services"],"jetpack_publicize_connections":[],"jetpack_featured_media_url":"https:\/\/home.lps.org\/cs\/files\/2020\/10\/2000px-Google_Drive_icon_2020.svg.png","jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/home.lps.org\/cs\/wp-json\/wp\/v2\/posts\/30799","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/home.lps.org\/cs\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/home.lps.org\/cs\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/home.lps.org\/cs\/wp-json\/wp\/v2\/users\/12"}],"replies":[{"embeddable":true,"href":"https:\/\/home.lps.org\/cs\/wp-json\/wp\/v2\/comments?post=30799"}],"version-history":[{"count":28,"href":"https:\/\/home.lps.org\/cs\/wp-json\/wp\/v2\/posts\/30799\/revisions"}],"predecessor-version":[{"id":41744,"href":"https:\/\/home.lps.org\/cs\/wp-json\/wp\/v2\/posts\/30799\/revisions\/41744"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/home.lps.org\/cs\/wp-json\/wp\/v2\/media\/21965"}],"wp:attachment":[{"href":"https:\/\/home.lps.org\/cs\/wp-json\/wp\/v2\/media?parent=30799"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/home.lps.org\/cs\/wp-json\/wp\/v2\/categories?post=30799"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/home.lps.org\/cs\/wp-json\/wp\/v2\/tags?post=30799"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}