{"id":13014,"date":"2018-08-12T13:10:48","date_gmt":"2018-08-12T18:10:48","guid":{"rendered":"http:\/\/home.lps.org\/cs2\/?page_id=13014"},"modified":"2019-09-09T15:27:35","modified_gmt":"2019-09-09T20:27:35","slug":"itr001","status":"publish","type":"page","link":"https:\/\/home.lps.org\/cs\/itr001\/","title":{"rendered":"ITR001 – Information Classification Rule"},"content":{"rendered":"
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ITR001 – Information Classification Rule<\/h1>\n

Purpose<\/b><\/p>\n

The purpose of the Information and Data Classification Rule is to provide guidance for the classification of digital information and data created, stored, accessed, maintained, secured and retired by Lincoln Public Schools staff and students. . These classifications are used to inform further decisions about systems that store this information, such as which security controls apply, priority and protection levels in disaster recovery plans, and other rules.<\/p>\n

Classification Levels<\/b>
\nLincoln Public Schools information and data are classified into three categories: Public, Sensitive, and Confidential.<\/p>\n

Public Information\/Data<\/b>
\nThis information\/data is suitable for release to the general public. Examples are press releases or content made available on Lincoln Public Schools websites for public use.<\/p>\n

Sensitive Information\/Data<\/b>
\nThis information\/data is not classified as Confidential, but is also not Public information. Disclosure of this information could potentially cause harm to an individual or Lincoln Public Schools. Examples are employee home phone numbers or student ID numbers.<\/p>\n

Confidential Information\/Data<\/b>
\nThis information\/data is private. Unauthorized disclosure of this information could violate State or Federal laws or contribute to financial or identity fraud.<\/p>\n

Information systems are authorized to store designated pieces of information and data. Information systems are classified based upon the highest classification level of the information and data they store. Moving sensitive or confidential data manually, or via any automated procedure, routine, script, or program to an unauthorized system is a violation of this rule subject to disciplinary action.<\/p>\n

FERPA Directory Information<\/b><\/p>\n

Lincoln Public Schools designates certain personally identifiable information contained in a student\u2019s record as \u201cdirectory information\u201d in Policy 5360.<\/p>\n

Directory information includes, but is not limited to:<\/p>\n

    \n
  • Student\u2019s name, address, telephone listing and the name, address, telephone listings (if not unlisted), e-mail address and work or other contact information of the student\u2019s parent\/guardian or other adult acting in loco parent or with authority to act as parent or guardian in educational matters for the student,<\/li>\n
  • School and dates of attendance,<\/li>\n
  • Student\u2019s current grade,<\/li>\n
  • Student\u2019s enrollment status (e.g., full-time or part-time),<\/li>\n
  • Student\u2019s date of birth and place of birth,<\/li>\n
  • Student\u2019s extracurricular participation,<\/li>\n
  • Student\u2019s achievement awards or honors,<\/li>\n
  • Student\u2019s weight and height if a member of an athletic team,<\/li>\n
  • Student\u2019s photograph, and<\/li>\n
  • School or school district the student attended before he or she enrolled in the Lincoln Public Schools.<\/li>\n<\/ul>\n

    Directory Information can either be Public Information (i.e. an athletic team roster published on a public website) or Sensitive Information (i.e. information shared with a provider to provision accounts for use within a district approved service).<\/p>\n

    Student Information Classification<\/b><\/p>\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n
    Student Name<\/td>\nPublic or Sensitive<\/td>\n<\/tr>\n
    Student ID<\/td>\nSensitive<\/td>\n<\/tr>\n
    Social Security Number<\/td>\nConfidential<\/td>\n<\/tr>\n
    Home Phone Number<\/td>\nPublic or Sensitive<\/td>\n<\/tr>\n
    Home Address<\/td>\nPublic, Sensitive, or Confidential<\/td>\n<\/tr>\n
    Ethnicity<\/td>\nSensitive<\/td>\n<\/tr>\n
    Free\/Reduced Meal Program Status<\/td>\nConfidential<\/td>\n<\/tr>\n
    ELL Status<\/td>\nSensitive<\/td>\n<\/tr>\n
    Special Education Status<\/td>\nConfidential<\/td>\n<\/tr>\n
    Medical Conditions<\/td>\nConfidential<\/td>\n<\/tr>\n
    Grades<\/td>\nConfidential<\/td>\n<\/tr>\n
    Attendance<\/td>\nConfidential<\/td>\n<\/tr>\n
    Discipline<\/td>\nConfidential<\/td>\n<\/tr>\n
    Standardized Test Scores<\/td>\nConfidential<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

    Employee Information Classification<\/b><\/p>\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n
    Employee Name<\/td>\nPublic or Sensitive<\/td>\n<\/tr>\n
    Employee ID Number<\/td>\nSensitive<\/td>\n<\/tr>\n
    Social Security Number<\/td>\nConfidential<\/td>\n<\/tr>\n
    Home Phone Number<\/td>\nSensitive<\/td>\n<\/tr>\n
    Home Address<\/td>\nSensitive<\/td>\n<\/tr>\n
    Ethnicity<\/td>\nSensitive<\/td>\n<\/tr>\n
    Medical Conditions<\/td>\nConfidential<\/td>\n<\/tr>\n
    Certifications<\/td>\nSensitive<\/td>\n<\/tr>\n
    Attendance<\/td>\nConfidential<\/td>\n<\/tr>\n
    Evaluations<\/td>\nConfidential<\/td>\n<\/tr>\n
    College or School Transcripts or grades<\/td>\nConfidential<\/td>\n<\/tr>\n
    Professional Development Records<\/td>\nSensitive<\/td>\n<\/tr>\n
    Benefits<\/td>\nConfidential<\/td>\n<\/tr>\n
    Salaries<\/td>\nPublic<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n
    \n
    \n

    What does this mean to me?<\/h2>\n

    Not all student data is the same. While Federal laws compel us to protect most information about students, some information can be shared with the public. Other data should be guarded even though Federal law does not demand it. It is good to know which is which.<\/p>\n

    We make security decisions every day, even if it may not feel that way. Make sure your Google Docs or web pages are not oversharing the very types of data it is important for us to protect:<\/p>\n

      \n
    • Many buildings use Google Sheets to make spreadsheets that help us track and analyze behavioral or academic data. Are you sharing that Google Doc with only the specific people who need it, or was it shared to \u201cAnyone with the link\u201d, which may include students and beyond?<\/li>\n
    • Are you aware of the data on your screen when you project in front of students?<\/li>\n
    • Are you sharing photos or video of students online? Are their names or other identifying information in the background of your photos or in the names of the files themselves?<\/li>\n<\/ul>\n<\/div>\n<\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"

      ITR001 – Information Classification Rule Purpose The purpose of the Information and Data Classification Rule is to provide guidance for the classification of digital information and data created, stored, accessed, maintained, secured and retired by Lincoln Public Schools staff and students. . These classifications are used to inform further decisions about systems that store this […]<\/p>\n","protected":false},"author":13,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"elementor_header_footer","meta":{"footnotes":""},"class_list":["post-13014","page","type-page","status-publish","hentry"],"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/home.lps.org\/cs\/wp-json\/wp\/v2\/pages\/13014","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/home.lps.org\/cs\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/home.lps.org\/cs\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/home.lps.org\/cs\/wp-json\/wp\/v2\/users\/13"}],"replies":[{"embeddable":true,"href":"https:\/\/home.lps.org\/cs\/wp-json\/wp\/v2\/comments?post=13014"}],"version-history":[{"count":12,"href":"https:\/\/home.lps.org\/cs\/wp-json\/wp\/v2\/pages\/13014\/revisions"}],"predecessor-version":[{"id":15674,"href":"https:\/\/home.lps.org\/cs\/wp-json\/wp\/v2\/pages\/13014\/revisions\/15674"}],"wp:attachment":[{"href":"https:\/\/home.lps.org\/cs\/wp-json\/wp\/v2\/media?parent=13014"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}