Filtering Google Classroom Notifications in LPS Zimbra

It is true that when you integrate a digital system into your work, you will get more email notifications.

It is also true that no one wants more email.

However, we do not recommend turning OFF email notifications from Google Classroom. The communications that happen in your digital classroom are no less important for you to hear (see) than the communications in your physical classroom. Turning off notifications would be the digital equivalent of sticking your fingers in your ears while you teach. It would be difficult to defend the behavior to a Principal or parent when a student says they were doing their part to communicate with you and you didn’t see it because you had disabled your end of the tool.

If you feel overwhelmed by the volume of messages Google Classroom is adding to your Zimbra Inbox, let’s explore a way to have them automatically directed to a subfolder in Zimbra, keeping your Inbox less cluttered.

Notifications from Google Classroom

notifications-from-google-classroom

click to enlarge images

You should notice that the address of every notification email you receive from Google Classroom ends with @classroom.google.com. This is important because it allows us to set a filter up in Zimbra to treat these messages differently.

 

Start A Filter

start-a-filter

  1. Note that this filtering process happens in ZIMBRA – not in Google Classroom. Begin by opening an existing notification email message you have received in Zimbra.
  2. Hover your mouse over the “From:” address. As I’ve already mentioned, it should end with the address “@classroom.google.com”.
  3. Right-Click (control-click) on the “From:” address.
  4. In the pop-up menu that appears, choose “Create Filter

Add Filter: “IF”

An email filter is an “IF/THEN” statement. First we define the “IF” to determine which emails should be effected. Then we will define the “THEN” that tells Zimbra what to do if an email matches our “IF”.

add-filter---if-In the pop-up window that appears:

  1. Name your filter however you’d like.
  2. In the “If __ of the following conditions are met:” statement, change the dropdown reading all to “any“.In the IF statement line, set your choices as follows:
  3. From
  4. contains
  5. classroom.google.com (You will need to delete all of the email address included before the “classroom.google.com” text.)
  6. domain

Now we will move to the lower part of the pop-up window.

Add Filter: “THEN”

add-filter---then-

In the lower part of the pop-up window, set it up as follows:

  1. Change the “Keep in Inbox” drop down to read “Move into folder
  2. Click the Browse button to select the folder you want the messages to be moved to. If you do not already have a folder created for your Google Classroom notifications, you can click the NEW button shown in the browse window. This will allow you to create and select a new folder.
  3. Uncheck the box that says “Do not process additional filters.”
  4. Click “OK

DONE!

At this point you should be done.

From this moment on, any message you receive that originates from the domain “classroom.google.com” will bypass your Zimbra Inbox, and be moved to your Google Classroom folder instead.

Be sure to keep an eye on the name of the folder in Zimbra. It should appear bold and have a number beside it if you have a new notification from Google Classroom.

View the Filter

view-the-filterIf you want to look at (or edit) the filter you just created, you can find it along with the rest of your filters in Zimbra by:

  1. Clicking  the Preferences along the top of the Zimbra window
  2. Clicking “Filters” on the left side
  3. Double-Clicking the filter in the “Active Filters” list.

Force the Filter to Run

force-the-filter-to-runThe filter will run automatically on its own. However, you may choose to force it to run, just to make sure everything is set up correctly. Or, you may wish to move the Google Classroom notifications you already have in your email to the new foilder.

To force the filter to run:

  1. Open your Filters list (Preferences / Filters) and select the desired filter with a single-click.
  2. Click the “Run Filter” button above the list of Active Filters.
  3. In the pop-up window, select the folder where the emails live now. The filter will run against that folder and perform the actions you’ve defined in the Filter.