Email Signatures in Zimbra

Your immediate co-workers know you, as do many colleagues. Beyond that, even people who recognize your name may not remember what your role is within the district. Others of us have generic names that are very similar to many other peoples’. Help everyone in the organization by having a “signature” automatically appended to the end of your messages.

Following is a quick video tutorial on doing this within Zimbra.

Beyond your professional contact information, many people choose to include a personal message. If you choose to do the same, remember that you are using a taxpayer funded computer and email account to conduct LPS business and avoid these things:

  • No religious messages or text
  • No political messages or affiliations
  • No non-LPS business messages, for example
    • Advertising that you tutor after school
    • Linking to your son’s band’s CD for sale on BandCamp
    • Linking to your ETSY shop, Craigslist post, Ebay storefront, etc…
  • Avoid using images in your signature, they add a lot of file size to every email you send


  1. Log in to Zimbra
  2. Click the Preferences tab at the top
  3. Click the Signatures link on the left side of the page
  4. Title your signature something like ‘work’ or ‘school’
  5. Type the information that you would like to appear at the bottom of your email
  6. Decide whether you want your signature to appear below or above included messages
  7. Decide whether you want to use your signature with New Messages and/or Replies & Forwards
  8. Click the Save button toward the top left of the page

Example signature:


Kristi Peters
Training & Support Coordinator
Computing Services
Lincoln Public Schools
e: – v: 402.458.3139