Synergy TeacherVUE allows you to download a spreadsheet of information about students assigned to you in each class period. This spreadsheet can be used to create labels, populate contact groups in LPS Google Docs and various other uses.
Once you have downloaded this information to your computer, please take any necessary steps to secure it from unauthorized viewing and delete it when no longer needed. This information should not be shared with students or non-LPS staff members.
Downloading student data from Synergy TeacherVUE
Login to the Synergy SIS and pull up the class/period you are interested in.
- Click the Reports tab.
- For “Output Type” select TXT
- Select the appropriate Report (Class List)
Your computer will download a text (txt) file to your computer that contains the information.
Using the Download
This txt file contains your requested data. It can be used in many ways. Here are some common approaches.
Open the file in Excel
As the file downloads, you can have the computer “Open in Microsoft Excel” to see it right away.
If the file is downloaded and saved to your computer, you can open the txt file with Excel at any time.
Put the data in a Google Spreadsheet
1. As the file downloads, have the computer “Save File.”
2. Once it is on your desktop, double-click the txt file to open it. Select all of the text in the document and copy it.
3. Open a blank Google Spreadsheet. Select cell A1. Paste the text.
It is important to ‘lock’ your computer or mobile device whenever you are not actively using it. The instructions below apply to Windows and Macintosh computers, iPod Touch and iPad handheld devices. If you have another mobile device that you use, please be sure to access your manufacturer’s instructions for locking the screen.
LPS Windows-based computers (Windows XP and Win7)
- Windows computers have a ‘managed’ feature that will lock your screen automatically after 30 min. of inactivity.
- To lock your screen at any time (such as whenever you leave your screen), press Ctrl-Alt-Delete and then click on Lock Screen.
- When you wish to return to using the computer, press Ctrl-Alt-Delete again and login.
Macintosh users must modify System Preferences to make the computer lock.
- Go to System Preferences under the apple in the upper left corner of your screen
- Click the Security button
- Check the box at the top next to “Require password after sleep or screen saver begins. (immediately)”
- Click the Show All button at the top of the window
- Click the Screen Saver button
- Click the Hot Corners button at the bottom left of the window
- Select a corner of your choice (representing a corner of your screen) and select Start Screen Saver from the drop-down list
- Close the System Preferences window by clicking the Red close button
- Drag your mouse pointer to the corner that you selected in step 7. Your screen saver should start. Once you press a key or move your mouse, your computer will request your username and password.
- This process protects all information that you have running/showing on your computer.
- Select the Settings App
- Select General
- Select Auto-Lock
- Select a time setting
- Select General
- Select Passcode Lock
- Select the button title “Turn Passcode On“
- Enter a 4-digit passcode (Choose one that you will remember)
- Re-enter the passcode
From now on, you will need to enter your 4-digit passcode to begin using your iTouch or iPad.
Note: If you forget your passcode, you will need to use iTunes on your computer to reset the device back to its original settings.
System for Student Information
• Firefox browser
• Keyword: ssi
• Password same as email
The Student Tab displays:
• Access to student demographic information for all LPS students
• Options including class level, last/first name, Student ID or Special Education Students only
• IEP (Individualized Education Program) goals, accommodations and assessments
• MDT (Multidisciplinary Team) Dates
• Emergency Contacts and Enrollment History
• Tag Information
• Boundary Information
The Teacher Tab includes:
• Teacher schedule listing by period, course/section for secondary and class list by homeroom for elementary. Click period number or class list to see complete student listings. Click on student name for detailed student information.
• IEP (Individualized Education Program) goals and accommodations. Select and print student(s) IEPs
• Download student names into the Easy Grade Pro and TriFit programs.
Student assessment can be viewed only by staff in student’s current school.
• Special Education Alternate Assessment includes a list of student names, grade, score dates, test school, grade at the time of the assessment and the option to view the assessment details.
• Assessment Option opens up the student search screen for Student Assessment Information which includes CAT/MAT, TCS/Cogat scores and CRT information.
• Primary Disability
• Class Level
• Age Count
• Special Education and School Membership
• Special Education County by School
Data provided for appropriate work related use only.
Can ALL LPS staff access the SSI?
No, only staff that have direct contact with students can access the SSI. If you are not able to log in to the SSI and believe that you should, please contact the helpdesk so that your access can be reviewed.
The SSI contains student data which is sensitive, right?
Yes and staff members accessing student data on the SSI should be mindful of the Family Educational Rights and Privacy Act link on the SSI login page. Violation of this act is grounds for dismissal.
If I have access to the SSI, do I have access to information on all LPS Students?
Student demographic information is accessible for any student in the district however; assessment information is limited based on school assignment.
I have a PDA with Internet access, is the SSI available through the browser?
Yes! Computing Services is pleased to announce the new ‘lite’ version of the SSI for PDA users. You can access the SSI using Internet Explorer on your PDA at this address: http://www.lps.org/ms/
Please note that this is a stripped down version of the SSI specifically for PDA users so not all features are available through this portal.
When will the student schedule and detailed attendance be available?
Now! The listing below details enhancements scheduled for the 2.0 release of the system which were made available March 9, 2007
- Student Schedule Lookup
- Enhanced Student selector including tags, homeroom, course/section
- Visual Refresh which includes sidebar navigation
- Detail Attendance Lookup
- Disability Count for Next School
- All Disability Count
- MDT and IEP review dates
- Ability to select multiple students and to carry those students throughout the SSI
- Add PLAN and ACT/SAT scores to assessment
- Give administrators access to look up teacher class lists
What other enhancement are being considered and when will they be available?
The listing below details tentative enhancements scheduled for the version 3.0 release in September 2007.
- Incorporate the Elementary Report Card within the SSI to allow single point of entry for Elementary Teachers and Staff.
- Establish an authorization method for specifying more finitely user access to various components within the SSI.
- Improve the Easy Grade Pro download taking advantage of Version 4.0’s additional fields for passwords and e-mail addresses.
- Pilot the entry of mid-quarter and final grades at the Middle School
- English Language Learner (ELL) information display
How do I make my enhancement ideas known?
If your building has a technology committee submit your ideas to that group. We would like the buildings to prioritize the listed enhancements so that we can compare throughout the district. If you do not have a building technology committee, you can send your suggestions to Darin Raguse, High School Technology Coordinator (email@example.com) or Tim Hahn K-8 Technology Coordinator (firstname.lastname@example.org) or Patty Hammond (email@example.com)
How often is the information on the SSI refreshed?
The following information is read directly from the AS400 and is as current as the changes are made on the AS400 and a page in the SSI is refreshed.
- Student Demographic Information
- Homerooms and Teachers
- Student Schedules
- Enrollment Summaries – totals on the AS400 are calculated nightly
Assessment information is read directly from the AS400. The timeframes listed are when the data is provided from the Assessment Department.
- HS Math and English CRT – 3 times a year, 1-2 months after each semester and after summer school
- Elementary Math and English CRT – July
- MS Math – July
- MS English Grade 8 – 2 times a year, 1-2 months after each semester
- MS English Grade 7 – July
- Math, Reading, and Writing GDE – multiple times during the year
- MAT Scores – Spring
- PLAN – 1 time each year, usually late February
ACT and SAT – read directly from the AS400
Teacher Class Lists – 6:00 a.m. every day
Easy Grade Pro Files – scheduled dates
IEP Goals & Accommodations – from the SRS every morning
Alternate Assessment – year-end
Disability – read directly from the AS400
IEP and MDT dates – read directly from the AS400