Technology Training

Technology Training & Support Resources from LPS Computing Services

Archive for the ‘Software & Services’ Category

Time and Attendance System (TAS) Help

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TAS Quick Reference:

TAS logo

The columns below have links to downloadable PDF files. 

TAS Help Topics

Edit Timesheets by Role

TAS Instruction Manuals

Employee

Mentor

Substitute

Reviewer and/or Approver

Absences

Approving Timesheets

Other

 

 

Tri-Fold Quick Reference Brochures

TAS Instructional Videos

 

 

 

TAS Presentations

TAS Reports

for

Employees

TAS Reports

for

Reviewers and/or Approvers

 TAS Reports

for

Payroll Department

Weekly Reports

End of Pay Period Reports

Informational Reports

 

Written by admin

May 17th, 2017 at 2:35 pm

Malware / Spyware Awareness

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malwarebytesMalware (malicious software) and Spyware (spying software) can find its way onto your computer without you knowing. These bits of software install themselves on your computer locally, or within your browser, and can disable computer settings and / or send personal information to unintended sources. This is obviously a problem we want to avoid!

No system is impervious to malware / spyware, and LPS provides software, called Malwarebytes Anti-Malware, to help keep our systems clean and fully functional. The best way to prevent malware / spyware from finding its way onto your computer is to be cautious with what you install. Make sure you know what the software or extension will do, and who is creating it. Just like clicking on links in emails you don’t recognize is a bad idea, as is installing unrecognizable software. Many times, this takes the form of an add-on search bar in your browser.

How might I know if I have malware or spyware on my computer?

hijackedhome

  1. You might see ads/pop-ups on your screen.
  2. Your browser home page might be blocked by our filters (shown at right)
  3. You have a search engine (or search toolbar) in your browser which you didn’t install / select.

What should I do about it?

It’s prudent to run Malwarebytes Anti-Malware occasionally to ensure your computer is clean, even if you don’t see any of the red flags listed above. To do this:

  1. Open Malwarebytes Anti-Malware from your Applications folder. malware_icon
  2. If you’re opening the app for the first time, it’ll need you to enter your LPS password before it will open.
  3. In the Malwarebytes window, select Scan.
  4. Following the scan, if you have any threats, make sure all threats are checked, and click Remove Selected Items.
  5. Read through the bullets and links, and then click OK.

Once you’ve removed the malware and spyware from your computer, you’ll want to reset your browser home page, as well as any startup pages which might be set. To do this, follow the instructions provided by Google.

Written by Jarred Rowe

November 28th, 2016 at 3:22 pm

MyVRSpot

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myvrspotlogoblackvertMyVRSpot is a Video Management Solution for hosting and sharing user-created media (videos, images, audio files, documents, and more). The system allows for uploading, hosting, sharing, and archiving of all media content. MyVRSpot is licensed for use by all LPS staff and students.

MyVRSpot is designed as a closed network environment to maintain a high level of safety and security, particularly when it comes to sharing student created content. The system has a number of options for sharing media outside of the district, however. Tools available to staff allow for embedding individual videos into class or school websites as well as share collections of videos with a single URL.

A lot of great information can be found on this page but we would also love for you to take the MyVRSpot workshop to hear what we know and how we have it specifically configured for LPS. Look for workshop listings HERE.

 

Login

LPS Students and staff can access MyVRSpot through the LPS Portal.

Homevrspothome

This page displays files uploaded into the gallery, and can include created folders to keep files organized. It is also a gateway to all other features in the system. Clicking the Home button at the top of any page in MyVRSpot will always return you to the gallery.

Media can be filtered by type: Videos, Images, Audio, Files, Projects, and Folders.

 

Help

As you use this tool, notice the question mark in the top toolbar.  Click this question mark to take advantage of the built-in support resources MyVRSpot offers.

 

Search

Finding media on MyVRSpot is as easy as entering a term in the Search field in the top right corner. The system will search for files that contain the term in the name, description, or tags.

 

Uploadvrspotupload

You can upload video files (.mov, .wmf, .mp4, .avi, .flv, .3gp, etc.), images (.jpg, .jpeg, or .png), audio files (.mp3) and many non-media file types (documents, spreadsheets, presentations, etc.) into MyVRSpot.

There are a number of ways to upload media. Click on the Upload button to begin, then:

  • Drag and drop files from the computer directly into MyVRSpot, OR
  • Click in the Upload Media Field, navigate to the file located on the computer’s hard drive, and select Open, OR
  • Click on the Upload YouTube or Vimeo Link button, paste the URL to a video, and select Upload.

It’s important to add additional information or metadata to uploaded files. You’ll have the option to do so by clicking the screen-shot-2016-10-04-at-10-00-26-am  button after your media has been uploaded. The Name, Description, and Tags field are searchable to you and other users.

The Permissions setting is one of the most important items for your uploaded video. The default setting is Private. Permissions for staff include:

  • Public – Anyone in the district, at your level (Elementary / Secondary) can access the content via search.
  • Private – Only you and those with a higher level “role” in the system can access the content via search.
  • Group Only – only those in a group you have created or to which you belong can access the content via search.
  • Teacher and Above – Similar to Private, but includes those at the same level “role” in the system.

Permissions for students works in a similar way, only with more restrictions. By default, all student-uploaded content is set to Private. A staff member must approve the piece of media before a student is allowed to make their media visible across the district. This ability lives within the “Admin” tab along the top of the page. Pending Media will allow staff members to see all media uploaded by teachers in their building.

 

Recordervrspotrecorder

The Recorder feature allows you to record a video directly from your account using any built-in or connected video camera.

Click on the Recorder button at the top of the screen then click Record Video.
You’ll need to grant the site permission to use the camera and microphone the first time you record.

Once you have finished recording you will have the option to Delete, Preview, and Publish your video. If you choose to Publish your video, you’ll be prompted to name the file and it will be added to your Home page. Unpublished videos will remain in the Recorder for five days.

 

MediaSpotvrspotmediaspot

MediaSpot allows you to create video-enhanced HTML documents referred to as Projects. Project can include videos, audio files, images, and text fields, and can be shared with a link.

 

 

 

SmartSpot

SmartSpot offers staff members a way to create questions (multiple choice, true/false, fill in the blank, and open questions) and assign quizzes to pieces of media. These quizzes can have start and end dates, and can be assigned to previously set up groups within MyVRSpot.

 

Groups

When working with students in MyVRSpot, it is recommended staff members create a group for students to see, and potentially add, media. Groups can either be set to Private or Public. Both are searchable, but Private groups require approval from the group administrator(s). Groups are automatically created for all Synergy classes, and can be found within My Groups.

Under the “Groups” tab, users have three options:

My Groups shows a collection of the groups you’re currently managing or a member of. This page is also where staff can approve group members.

Create Groups is where staff can create groups. Here, users can name the group, add a description to help differentiate groups from one another, and choose whether this group is either active/not active and public/private. Each teacher has a group automatically created for each Synergy class. By default, all students can add files to this group.
*We recommend adding your name or some identifying information so your group is easily located (ex. Lincoln High Chess Club).

Search Groups is where users search for groups to join. Here, you can search by group name or description. Once you’ve found the correct group, click the + button to join the group. If the group is set to Private, the group administrator must first approve your request before you’re allowed to see the contents of the group.

Admin Controls

Within the My Groups page, administrators have options in the far-right column. Here’s a brief description of those options from left to right:

  • The eye allows admins to view the media in the group.
  • The pencil allows admins to edit the group information (name, description, group settings, logo).
  • The trash can deletes the group. The content remains within the user’s MyVRSpot account.
  • The profile allows admin to edit the role of group members or remove members from the group.
  • The star allows admin to see pending group members for each group, and is where admin can approve or deny the request to join the group.

 

 

Written by Timothy Hahn

October 10th, 2016 at 10:31 am

The LPS Portal

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IDA_Student_Portal

To bring visibility to tools that are approved for use and make it easier to get logged in to web services, district students and staff are asked to use a site called The Portal. The Portal includes icons that take users directly to a web service just like a bookmark or a tool listed in the Chrome app launcher. For services that support single sign-on (SSO), no additional login is required as the portal passes the credentials (login/password) automatically. The icons listed can be individualized by building or grade level.

  • keyword = portal will take you to The Portal. Make sure to log out of the portal and quit the browser if not on your own computer!
  • If an LPS Chromebook launches Chrome and does not go to The Portal page automatically, have students click on the HOME button which will then take them to The Portal
  • When a user clicks a portal button, they should close the tab for that tool when finished rather than log out of the tool. Closing the tab, rather than logging out of the tool, will save time when they subsequently access the tool and closing the tab will return them to The Portal tab.
  • Questions or issues with The Portal should be filed as a Helpdesk ticket under: Software/Service >> LPS Web Services >> Other Web Services

Using the Favorites Feature

The district assigns things to the users portal but individuals can set their own favorites from the list of things assigned.

  1. Hover the mouse over the application icon of the item to favorite
  2. Click the outline of the heart that appears
  3. Once clicked, the heart will be filled in indicating it as a favorite
    portal-favorite

To alter the portal so that you only see your selected favorites:

  1. Click the Categories button on the right side of the page
  2. Click Show Favorites by Default at the bottom
  3. Click Favorite Applications at the top
  4. From here on you will only see your selected favorites. If, at any time, you want to see the full list, click the Show All button at the top

The video below is a full Portal overview. *You can jump to the part about favorites here.

Written by Kristi Peters

August 8th, 2016 at 5:53 pm

Zoom Video Conferencing & Instant Messaging

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Powered by Zoom Zoom is a web-conferencing tool that allows a user to attend meetings, professional development and other group events from their computer or mobile device. The desktop and mobile client also have an Instant Messaging (IM) feature. Zoom is licensed for all LPS certificated staff, administrators, and technicians.

Set up Zoom Desktop Client

  1. Check your Applications folder for the Zoom application.
  2. If you do not have the Zoom application on your computer, you can install it from this link. Mac users could just launch Managed Software Center and it will install from there.
  3. Launch Zoom
  4. Click the Sign In button
  5. Click Login with SSO
  6. In the “Enter company domain” field, enter lps
  7. The LPS page will appear: Enter your LPS username and password (staff only)

At this point you will be able to use the client to join a videoconference (1:1 video chat, small group meeting or large web conference)

NOTE: Using an instant messaging (chat) service such as the one available in Zoom is less formal than sending an email but the same professional communication guidelines should be used at all times. When sending instant messages pretend that all your messages are monitored by Human Resources. If you wouldn’t say it out loud, don’t type it.

Using Zoom for Instant Messaging (Chat)

ZoomPrefs1

See the checkbox we are talking about.

LPS staff members can use the Zoom client to exchange instant messages once you have established a contacts relationship OR you are a member of any system-based group. If you plan to use Zoom for instant messaging, please open Zoom’s Preferences and uncheck the box which would take you off line during inactivity, requiring you to re-enable all the time. Note: the other preferences can be set to your own personal preferences.

Adding Contacts and Contact Groups

  1. In the Zoom app at the bottom of the window, select Contacts…
  2. Click Add Contact (at the top of the window)
  3. Enter the full email address of the person that you would like to add to your list
  4. Click Add
  5. The user will receive a Systems request to add you as their contact. Once they accept, you will see them on your contacts list.
  6. To add a contact Group Click Add Group, enter the names of those that you would like to group together (must already be Zoom users).

Using Zoom for Videoconferencing

  1. In the Zoom application panel, click Meetings. Notice your own personal Zoom meeting number at the top of this panel. This is the number that others will use to join you in your meeting room.
  2. To invite others to join you in a meeting, you can send them an invitation.
  3. To get the invitation information copied to the clipboard:
    1. Mac: click the Copy button (buttons appear when you move mouse over meeting number area)
      zoom-meeting-panel
    2. Windows: choose Schedule>Copy Invitation
  4. Open an email message and in the body of the message, choose Edit>Paste.

meeting-invitation

How participants join you in a meeting

  • Send your invitation to the participants, and the URL (underlined above) to your meeting room will be a hyperlink. The participants simply click on the hyperlink for your meeting, and if they don’t have Zoom installed yet, it will install automatically and connect them to your meeting.
  • iOS or Android devices can download the free Zoom app, choose Join a meeting, and enter the meeting number.
  • If you are using a Distance Learning Cart with LifeSize equipment, dial 162.255.37.11##MeetingIDNumber
  • NOTE: If participants join your meeting before you do, you will automatically get an email stating “Your Zoom Attendees are Waiting.” The message will tell you who has already joined.

How do YOU join your own meeting?

  • Go to the Zoom Meetings panel.
  • Hover the mouse at the top until buttons appear.
  • Click Start.

Settings in your Profile

  • From the Zoom Home panel, click Settings at the top.
  • Click Advanced Features
  • Click Edit my Profile
    • This takes you to your Profile on a web page in your default browser where you control how your Zoom account works. (You can now close the Zoom settings window.)
  • Insert a Profile Picture at the top (optional).
  • Find the Personal Meeting ID. This unique number is randomly assigned to you and stays with you for the duration of the use of your Zoom Pro account.
    • Use this ID for instant meetings should be checked (circled below). If it is not, click Edit, check the box, and SAVE.
    • The only reason you would change the Personal Meeting ID would be to possibly change it to your office desk phone number ONLY IF you have a unique office phone number that nobody else has (teachers will likely NOT change this number to a phone number).
      • To change the number to your unique phone number, click Edit, change the number and SAVE.
        Zoom Profile

Downloads

The Zoom client is available for Mac & Windows, and there is an extension available for web browsers. LPS users can also add the Zoom app to their iPhones, iPads or Android phones. Find downloads and links to the Zoom apps here:

If you choose to use a mobile app (iOS or Android), sign in with these instructions:

  1. Click Sign In
  2. Select SSO  (do NOT select Google and do not use the open text fields for email)
  3. The company domain should be lps
  4. Click Go
  5. The Lincoln Public Schools sign in appears, enter your LPS username & password
  6. Open this page in the Zoom app

Zoom in LPS Slides

This slide deck is useful for showing how to use Zoom to groups of LPS staff “Zoom in LPS Presentation

Video Tutorials

For more detailed instruction on how to use the many features found in the Zoom.us tool, you might appreciate the tutorials provided by the company in the “How to Zoom!” series on YouTube

Written by Kristi Peters

July 27th, 2016 at 9:50 pm

Using Google Calendar as a Planner for Students

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GoogCalendaricon

General Information

  • Teachers notoriously have to remind students to write in their planners.  Having a digital version of the planner does not change that.  🙂
  • Instead of a teacher asking a student to flip open their paper planner to see if they have or haven’t added information, teachers will instead ask students to open their  Google Calendar app
  • The app(s) are available in the App Launcher in the Chromebook and students can add bookmarks for quicker access if desired

Student adding an event to their Google Calendar:

  1. Open Google Calendar.
  2. Click any place on the calendar that doesn’t already have an event scheduled.
  3. Enter your event name.
  4. Click Create event. To edit the details for your event, click Edit event instead.

Teachers adding events to class calendars that students can see:

  • Because our Google Domain is aware of a teacher and student’s schedule, a Google calendar is auto-created for every teacher and every student according to the schedule. The calendars that are auto-created in this way have the Synergy section number as the title of the calendar.
  • Google Classroom also makes a calendar for every classroom course a teacher creates which can be viewed fully within Classroom, or in Google Calendar.
  • Students cannot write to the class calendars at all. They are only viewers.
  • Note that calendars are ‘turned on’ by default for students, so the students will see anything that a teacher puts on the class calendar without doing anything special.
  1. Open Google Calendar.
  2. Click any place on the calendar that doesn’t already have an event scheduled.
  3. Enter your event name. [Example: Study for Unit 1 Quiz]
  4. Choose the calendar where you want to add the event from the “Calendar” dropdown menu – Event should correspond to class selected.
  5. Click Create event. To edit the details for your event, click Edit event instead.

Cleaning up the calendars from last term:

Google_Calendar_Long_ListA LOT of Google Calendars are auto-created because of the Synergy schedule or because of Google Classroom. Over time, a teacher’s and student’s calendar list will become very long and messy. You can easily clean up what is seen by following these steps:

  1. Open Google Calendar
  2. Select Settings from the gear icon on the right side of the screen
    Google_Calendar_Settings1
  3. Select Calendars from the top
    Google_Calendar_Settings2
  4. Uncheck the box to the right of any calendar ending in 1516 or the last term’s year. **Do not unsubscribe.
    Google_Calendar_uncheck_old

 

Common Questions

Q: What Google Classroom things show on calendar?
A: Anything with a due date: Assignments and Questions.  Announcements are not added to the calendar.

Q: Can you add reminders/tasks for students?
A: No, just events.

Q: Can you add an event to multiple calendars?
A: The best way is to edit the original event and use the ‘More Actions’ dropdown to copy the event to another calendar.

Q: Can Assignments show up from my Synergy Grade Book on the student’s Google Calendar?
A: No. Synergy has no ‘awareness’ of the Google Calendars. Those calendars are created because you have a schedule, but Synergy can not ‘send things to it’.

Q: Can calendars be renamed by the teacher?
A: Yes, by going into the calendar’s settings.  Just be sure to include the current school year in the title [Example: 9th Grade English 2016-17]

Q: Can Google calendars be accessed on a phone or iPad?
A: Yes, on non-shared devices.

Q: Can students access Google Calendars without an internet connection?
A: Yes, but Offline mode must be enabled. Reminders and Tasks are not available offline, and class calendars must be configured by the student to be available offline.

Q: 
Is Zimbra going away?
A: No. Calendar event information between LPS staff members should still occur on Zimbra

 

Written by Kristi Peters

July 19th, 2016 at 1:48 pm

Classroom Audio Enhancement

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AE-Manual-Updated_pdfDuring the Spring of 2016, the LPS Board of Education approved a plan to install integrated audio systems from Audio Enhancement in every LPS classroom across the district. The systems distribute audio throughout the classroom enabling all students to hear the lesson from anywhere in the room.

Tips for Getting Started

  • TeardropMicWear the teacher mic (“teardrop” – on the lanyard) every day.
  • Position the teacher mic approximately 4-6 inches from the mouth.
  • Make sure the volume is set correctly. As a general rule, if you can hear yourself through the speakers, the volume is too high.
  • Charge the teacher mic nightly. (Make sure that the charger is plugged in right side up – the arrow on the body of the microphone, and the connector should match up)
  • Power off your mic when you leave the classroom so that it does not get ‘picked up’ by other classrooms as you pass by.
  • If you have students with hearing impairments that require the teacher to wear a mic, you will have to wear both as one system does not feed the other.

Learn More

WEB:Classroom Audio Systems (Audio Enhancement)
VIDEOS:


Troubleshooting Tip

If you’re experiencing feedback from the system, check to ensure the audio plug if fully plugged into the audio port on the back of the projector. If you are unable to do this, please submit a HelpDesk ticket to have a building tech assist you in your troubleshooting needs.

Written by Timothy Hahn

April 10th, 2016 at 3:30 pm

Print from Google Chrome Web Browser

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You can print from Google Chrome if you are using a Mac or Windows computer.

NOTE: There is currently no mechanism to print to an LPS MFD from a student Chromebook.

Click on any image below to view it larger.

Download these instructions as a PDF: ‘Print from Google Chrome Web Browser


 

1. File / Print

file-print To print the webpage you’re viewing in Chrome, from the File menu, select “Print…” to open the Chrome Print window.

Alternatively you can press Ctrl+P in Windows or ⌘+P on a Mac.

2. Chrome Print Window

chrome-print-window From the Chrome Print window you can choose to send the print directly to an MFD, by selecting “Print using system dialog…

You also have the option to open the page as a .pdf in Preview which you could then save and/or send to an MFD.

3. System Print Window

system-print-window Now that Chrome hands the page to the operating system for printing, all of the print settings and accounting codes you expect to see on your computer come into play. Make any appropriate print settings and click the “Print” button.

If you need assistance setting up your computer to print, see our setup guides at LPS.org keyword: PRINT

 

 

 

4. Special note for printing reports from Synergy with Chrome

Many have found that printing a report from Synergy results in a blank page.  Instead of selecting File… Print,  use a CTRL-click (right-click) directly on the report.  A small contextual menu will appear.  Select Print from this menu and then proceed to follow the steps above.

 

Written by cpultz

August 13th, 2015 at 8:42 am

Hapara

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Hapara extends LPS Google Drive by offering teachers a suite of three valuable tools:

  • Dashboard provides a bird’s-eye view of student Google Drive usage across your class, advanced document sharing options, and greater access & control over student work across many Google apps.
  • Highlights offers nearly real time views of individual student Chrome browser screens, charts that show class activity, and options to focus student work through management of browser tabs.
  • Workspaces allow teachers to set up a shared space for students to access lesson or project resources, and provides students a central location to submit their own resources or evidence of learning.

 

Hapara logo

 

Key Information

Access

The ability for an LPS staff member to use Hapara is based upon course schedules in Synergy. The teacher of record in an active LPS course and the co-teachers are able to see students in this tool.

Hapara Dashboard and Highlights are teacher tools, while Hapara Workspaces is a tool students can use.

Course Folders in Drive

All LPS teachers and students will see Hapara folders in their Google Drive, whether they actively use Hapara or not. These folders are created automatically by for each course the student is enrolled in, as well as each workspace their teachers set up. Do not delete, remove, or rename the folder.

Login
  1. Log into your your LPS Google Drive at LPS.org Keyword GOOG
  2. Click the App launcher waffle (waffle icon) found in the top right corner of your Google Drive screen.
  3. Find the icon for “Hapara Teacher Dashboard” and click it. You may have to click “More” to see it.
    HaparaApp

Or, visit the URL teacherdashboard.com/

 

HaparaTeacherDashboardAugust2015

More about Hapara:

Hands on with Hapara: Computing Services offers workshops about Hapara – sign in to the staff development catalog and sign up for a session!

Preview info about Hapara on Atomic Learning here.

 

Teacher Dashboard

Setup – No setup is necessary by the teacher. Hapara syncs with LPS Synergy. When a teacher logs in, it knows the classes and sections that teacher is assigned and provides them.  View this video for tips on renaming and/or hiding classes shown in Hapara.

  • Teachers can add a co-teacher to any course in Hapara. To do this, open the Class Info page (last tab at the top of the Hapara window) and select “Add new” from the teacher’s section. Note \ the co-teacher needs to be added with their @class.lps.org email account or it will not work as desired.
  • NEW! Teacher Created Classes are now available in Hapara. Teachers and administrators can now create class groupings outside of the Synergy courses available automatically to you. Learn more

Student Panels – When a teacher opens a course, each student appears on the dashboard as an individual panel. The panel shows that student’s most recent Google Drive work. Dragging a mouse over the student’s work displays a thumbnail image of their progress, as well as information about the document that a teacher may find helpful.

Shared Folders – Students no longer need to actively step through the process of sharing work with the teacher. As long as the file is contained in the correct course folder in their Google Drive, teachers are automatically given Editor access to all work contained in the appropriate course folders.

Search & Filter – Clicking the magnifying glass in the top-right corner of the dashboard opens a search tool that offers teachers the ability to search & filter work by title or body text to easily locate student work, or streamline project management for the teacher.

Smart Share – A Smart Share tool found along the top-right of the screen allows teachers to hand digital files out to student Google Drive folders in preparation for class. This might be a copy of an existing document, a template for student work, or the creation of a new blank document ready to contain their work. Note that this share is not done in real time. Give it 30 minutes to propagate copies before students need to see the files.

Gmail – By clicking on the Gmail tab, teachers can view email messages exchanged between the teacher & student, not ALL student email.

 

Highlights

In Highlights, teachers see a dashboard of student panels, just like in Teacher Dashboard. However, the content shown is not originating from Google Drive, it is from the Google Chrome web browser on their Chromebook.

For more in-depth information about Highlights visit Hapara Highlight’s User Guide

Browser Tabs – Presented in the student panels is a list of browser tabs open on the student devices.

  • Hover your mouse over a tab’s text to preview it.
  • Click the (X) to close the tab for the student.
  • Click the link icon to open a new tab (opened to the web page of your choosing) for the student.
  • Refresh rate is typically within seconds

Current Screen – A student may have many tabs open, but by clicking the “Current Screen” tab in the dashboard a teacher can see an overview of the current tab open on each student device presented as screenshots. *This does not refresh the student screen in real time. Browser Tabs (above) is much closer to real time data.

Focused Browsing – The focused browsing tool found within the Open Tabs button in the top right corner of the screen allows a teacher to send a tab or set of tabs to the entire class. Additionally, the teacher can restrict access to any other tabs for a defined period of time. Find more detailed information on the Hapara Focused Browsing page.

Activity Viewer – The activity viewer provides a dashboard and set of data around the class’ activities in Chrome. Teachers can feel welcomed to leave their own computer screen and move around the room without missing any digital activity. This information disappears once the teacher switches to a new class in Hapara.

Current activity is presented as BLUE data, historical activity with ORANGE data. Clicking on data identifies student names.

Teachers can capture a snapshot (Snap) of the students’ activity on a site with a click, providing opportunities for positive supports or evidence of behavioral interventions necessary. Snaps work fantastically for teachers spending much of the period away from his/her computer. These Snaps live within the page for 7 days. At any time within this week, teachers can send feedback to either the student or their own inbox for later communications with administrators and/or parents.

Snaps allow a teacher to see:

  • Date and time of the snap
  • URL being viewed by the student(s)
  • A screen image when the Snap was taken
  • Whether the Snap was unique activity, or whether multiple students visited this page.

Messages – Teachers are able to send pop-up messages to individual screens or all student screens simultaneously. This allows for positive encouragement or private corrections without disrupting the classroom work environment.

Privacy – The Hapara Highlights tool only runs while the student device is on the LPS school network. Teachers will not be able to monitor tabs & screens, nor send messages to students if their device is off of a school network.

 

Workspaces

Hapara Workspaces allow teachers to set up a  digital “workspaces” for lessons or projects.

Workspaces are the only part of the Hapara suite of tools that students can login to. Teachers see a “Master Board” of all activity in the class and have many editing options, while students see a simplified screen with only the items intended specifically for them.

Tutorial: An Introduction to Workspace

Boards – A “board” can be anything from a single lesson to a long term project, it is very flexible.

Cards – Within a board are “cards” which appear as individual tiles. Cards might be added under the Goals, Resources, Evidence or Rubric columns of the board.

  • Goals:
    • teachers can choose to add student goals or targets.
  • Resources:
    • Teachers and students each have the ability to add resources
    • Resources can be Google Docs or links to web pages
  •  Evidence:
    • Teachers and students can both add evidence.
    • Teachers have the ability to
      • copy materials to individual students, much like when using the “Smart Share” tool in Dashboard
      • set due dates
      • schedule items to be shared at specified dates in the future.
    • Students have the ability to share their evidence with the whole group, or with the teacher only.
  • Rubrics:
    • Teachers can choose to post evaluation criteria.

Workspace appearance in Google Drive
Like Hapara Dashboard, Workspace creates a folder in each student’s Google Drive. All work done by the student in Workspaces will be contained in that folder.

A teacher can choose to have their students drag their Workspace folder into their Dashboard course folder, but experience with early adopting teachers leads Hapara to believe that most teachers will want to keep them separate.

 

Google Classroom – Hapara Overlap

Hapara and Google Classroom have a number of overlapping features. Each tool excels in some ways. Both tools work with student’s existing LPS Google Docs (class.lps.org) and teachers are free to use either tool as they see fit. Or, both.

In our basic testing, we are seeing success in using Google Classroom AND Hapara hand-in-hand when you begin as such:

  1. Start a Google Classroom Class and invite your students
  2. After students join your Google Classroom, have them open their Google Drive and drag the Google Classroom folder into the corresponding Hapara created course folder.

At that point both teacher and students should be able to use the Google Classroom interface to access files & manage assignments, and the teacher has the added features of using Hapara for greater student device control and real-time views of work done in Google Drive. Win-win.

Written by cpultz

July 10th, 2015 at 4:39 pm

YouTube in LPS

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YouTube-logo-play-icon-500

Your LPS G Suite login offers access to many of Google’s communication & collaboration applications such as Google Drive & Docs. It also provides you access to YouTube, a Google owned video content sharing site that allows users to view, upload, organize, edit and share video content.

Most of LPS G Suite can be thought of as a small “walled garden” in which LPS users can only interact with other LPS users. However, YouTube exists outside that “walled garden.” Since LPS is a tiny drop of water in a vast OCEAN of video content, access to YouTube is provisioned for differently than the other G Suite applications. It is possible for LPS staff to login to and upload videos to YouTube, but a combination of filtering policies and privacy rules ultimately determines who has access.

In short, YouTube is filtered (blocked) for students in LPS buildings and outside of LPS buildings on LPS-owned student devices. However, teachers have options for making teacher-vetted, content appropriate YouTube videos available for their students. Learn more about how to use LMS Pages and MyVRSpot for this purpose in the tabs below.

LMS Pages

LMS pages allows teachers to create web page content right within the Synergy platform. In addition to adding gradebook reports, text fields, images, and links to important resources, teachers can also make YouTube and Vimeo videos available to students.

General training resources for LMS pages can be found in the TeacherVUE Elementary and Secondary Resources sections on the Student Learning & Instructional Management.

 

How to do it:

  1. Copy the video’s URL (web address) from the address bar.
  2. Log into Synergy.
  3. Choose LMS Pages under the Grade Book tab.
  4. Click “Editing off” to enable editing. screen-shot-2016-10-25-at-2-13-10-pm
  5. Insert a “Video/Image and Text” Panel.screen-shot-2016-10-21-at-3-35-56-pm
  6. Click the “Embed Media from External Site” button. screen-shot-2016-10-25-at-2-39-12-pm
  7. Paste YouTube video URL – Make sure to click Ok after changing settings.
  8. Click “Save/Add to Page”  screen-shot-2016-10-21-at-3-56-34-pm

Important notes:

  • Videos embedded into LMS Pages will NOT have a direct link to the video (to send out via tools like Classroom).
  • You can add more than one embedded video to the same panel.

 

When might I use LMS Pages to share online videos?

  • Content needs to be easily accessed over a long period of time (unit/class)
  • Uploading multiple videos to accessed in order, like a playlist
  • Students and/or parents need access to the video

 

MyVRSpot

MyVRSpot is a Video Management Solution for hosting and sharing user-created media (videos, images, audio files, documents, and more) within LPS. The system allows for uploading, hosting, sharing, and archiving of all media content. MyVRSpot is easily accessed through the LPS Portal (keyword: Portal).

 

How to do it:

  1. Copy the video’s URL (web address) from the address bar.
  2. Log into MyVRSpot (via the Portal)
  3. Click “Upload” and select “Upload YouTube or Vimeo Link”
  4. Paste YouTube video URL and click “Upload”
  5. Enter relevant information (Title, Thumbnail, Tags, etc.)
  6. Change media permission to “Public”
  7. Click “Update”
  8. The video will be added to your media library
  9. Click on the video embed link
  10. Copy/paste link into email, Google Classroom, etc…

 

Important notes

  • Bookmarks can be created to start videos at desired marks
  • Folders can be created within MyVRSpot for easy sharing between teachers in different buildings

When might I use MyVRSpot to share online videos?

  • A direct link to the video is needed
  • Students/Teachers need some discussion around the video

Written by cpultz

February 24th, 2015 at 3:27 pm

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