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Archive for the ‘Mail’ Category

Search: Searching Multiple Folders in Zimbra 8

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The upgrade to Zimbra 8 has a new Advanced Search tool which changes the way you search in multiple folders.  The video below walks you through the steps:

Written by Drew Ramaekers

April 4th, 2013 at 3:32 pm

Posted in .U,How To,Mail

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Saved Search – Show Messages from lps.org Only

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Our email boxes are filled with messages from our colleagues at LPS and from a lot of other people outside of LPS.  The messages that come from non-LPS addresses are sometimes extra ‘noise’ that we would like to turn off on occasion.

Zimbra has a feature called ‘Saved Searches‘ where you can set it up so that you can quickly view the messages in your Inbox that are from other LPS employees only.

Follow the steps below to set up a Saved Search for messages in your Zimbra Inbox that come from other @lps.org accounts:

  1. Log in to Zimbra
  2. Click the magnifying glass in the Search box toward the top of your screen
    search
  3. Click the Folder… button and select Inbox
    folder_inbox
  4. Click Received from… > Domain
  5. Click the arrow next to the text box to select lps.org from the list of domains
    received_from

  6. Click the Save button found in the upper right corner
    save
  7. Name the Saved search ‘Inbox – @lps.org‘ (or something similar)
    save search
  8. Click the X to close the search tab
    Screen Shot 2013-04-18 at 12.56.32 PM

To see how this works all together:

  1. Click your mouse on the Inbox in the upper-left corner of your screen
  2. Use the scroll bar to move beneath your list of mail folders to the section called Searches.
  3. Click the Saved Search called Inbox – @LPS
    Screen Shot 2013-04-18 at 1.00.37 PM

From now on, you can easily select either your full Inbox or just the messages from lps.org search.

Click here to see a video of this process – no audio is provided.

Related Posts:

Written by Kristi Peters

May 12th, 2011 at 2:10 pm

Posted in .U,How To,Mail,Zimbra7

Tagged with

Saved Search – Unread Messages in Inbox

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Zimbra - Unread Email

Whenever you go through your email box in a non-sequential manner, you end up with messages that are read and messages that are unread mixed throughout your Inbox.  Sometimes this leads to a desire to see only those that are unread.

Zimbra has a feature called ‘Saved Searches‘ where you can set it up so that you can quickly view the messages in your Inbox that are unread.

Follow the steps below to set up a Saved Search for Unread Messages in your Zimbra Inbox:

  1. Log in to Zimbra
  2. Click the magnifying glass in the Search box toward the top of your screen
    search 
  3. Click the Folder… button and select Inbox
    folder_inbox 
  4. Under Basic Filters click the check box next to is unread
    unread
     
  5. Click the Save button found in the upper right corner
    save
  6. Name the Saved search ‘Inbox – Unread‘ (or something similar)
    inbox unread
  7. Click the X to close the search tab
    Screen Shot 2013-04-18 at 12.56.32 PM

To see how this works all together:

  1. Click your mouse on the Inbox in the upper-left corner of your screen
  2. Use the scroll bar to move beneath your list of mail folders to the section called Searches.
  3. Click the Saved Search called Inbox – Unread
    unread_saved

From now on, you can easily select either your full Inbox or the Unread – Inbox search.

Click here to see a video of this process – no audio is provided.

Related Posts:

Written by Kristi Peters

May 12th, 2011 at 12:49 pm

Posted in .U,How To,Mail,Zimbra7

Tagged with

Managing Unwanted Mail (Junk & Spam Filtering)

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LPS staff members receive the benefits of many system tools in place to eliminate most of the hundreds of thousands of unwanted messages that bombard our email servers every day. However, no script or algorithm can accurately predict which authentic mail messages will annoy you, or your colleague. Therefore, there are a few different ways you can deal with unwanted messages in Zimbra. See if one of these tools or strategies works for you. Read the rest of this entry »

Written by cpultz

February 10th, 2011 at 2:44 pm

Posted in .U,Mail,Zimbra7

Tagged with , , , ,

Zimbra Desktop Client

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Zimbra Desktop ClientMost LPS users have all of their needs met with the Zimbra Web Client, the tool that you log into from the LPS website when using Firefox.

Some users may feel the need for a dedicated application to be installed on your computer for accessing the exact same LPS mail, calendar and contact information. In that case, LPS recommends the Zimbra Desktop Client.

Key features of Zimbra Desktop:

  • Works on Windows, Mac, or Linux computers
  • Zimbra Desktop is free for anyone to download and use.
  • Installs as an application on your computer, allowing you to switch back and forth between Zimbra and other open applications, or hide it when not in use.
  • Email, contacts and calendar synchronize in real time with the LPS Zimbra Server. This allows you to move seamlessly between Zimbra Desktop, Zimbra Web or your mobile devices at any moment.
  • Multiple Accounts: Add your Google, Yahoo, RoadRunner, UNL, or other email accounts for viewing along side your LPS email. All of your email in one tool!
  • Local folders: Creating email folders on your own computer allows you more email storage space. Use this feature with caution – local folders are not backed up on LPS servers and are subject to data loss.
  • Mailto: HTML email links will work from web pages you visit. (But not applications like MS Word.)
  • Off-line use: Continue to view mail or compose new messages when you are away from the network.
  • Zimlets: You may encounter Zimlets that extend the default abilities of the Zimbra tool. Install and enjoy them if you care to, but buyer beware! These Zimlets were not created by, nor are they supported by LPS staff.

Download and Install Zimbra Desktop Client

  1. Enter a Help Desk ticket.

or

  1. Visit the Zimbra Desktop Client web page at Zimbra.com
  2. Click the link for the appropriate version to download on your computer (Mac, Windows or Linux)
  3. Once downloaded to your computer, follow the directions in the installer to install the Desktop Client on your computer.

Configure Zimbra Desktop to connect with LPS

  1. From the SETUP screen in Zimbra Desktop Client, choose “Account Type: Zimbra” (If necessary, click “Setup” in the top right corner of the Zimbra Desktop window.)
  2. Enter the following information specific to YOUR LPS ACCOUNT INFORMATION (as shown in the image below):
    – Account Name: LPS Zimbra
    – Email Address: <your username>@lps.org
    – Password: <your LPS password>
    – Incoming Server: mail.lps.org
    – Security: SSL
    – Port: 443
    – Check Messages: as new mail arrives
  3. Click the “Validate and Save” button
  4. Repeat this process for any non-LPS accounts you wish to have Zimbra Desktop load for you.
  5. Click the “Launch Desktop” button if necessary

Written by cpultz

January 26th, 2011 at 11:48 am

Mobile Compatibility

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Will your mobile device work with Zimbra? Without testing each device, it is hard to give a definitive yes or no on everything, but the following should give you an idea of what you will be able to do with yours.

Any device will likely be able to connect to get your mail. The tricky bits concern syncing your calendar and/or contacts.

Read the rest of this entry »

Written by Brian Fitzgerald

December 10th, 2010 at 8:27 am

Message View: Have it YOUR Way

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email_viewEmail is something that many of us spend a LOT of time in and some of us have spent quite a bit of time tweaking it to work our way. Zimbra is great for this crowd as it has many settings that allow it to be configured in a way that should work for you. Here are a few of the many settings available from the View menu found in the upper right corner of Zimbra Mail:

  • Conversation view: see an original email message and all replies to it grouped together in a single thread
  • Message view: see messages sorted by whatever criteria you select
  • Reading pane at the bottom: See a preview of your selected message below your message list
  • Reading pane at the right: See your selected message
  • No reading pane: Just view a list of your messages and double click to read

Written by Brian Fitzgerald

December 9th, 2010 at 8:08 am

Posted in .U,Mail

Tagged with , , , , ,

Setting Up other Devices: Mail Server Settings

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When you set up a mail client on your computer like Thunderbird, you are generally asked for some server information to tell it how to get and send your mail. The following settings are the ones that will be valid for Zimbra Read the rest of this entry »

Written by Brian Fitzgerald

November 29th, 2010 at 10:16 am

Posted in .U,Mail,Zimbra7

Tagged with , , , , ,

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