Technology Training

Technology Training & Support Resources from LPS Computing Services

Archive for the ‘How Tos’ Category

Export Your LPS Google Drive Data

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Google offers tools for mass download of your Google data, including Google Drive.

Instructions for Students & Staff

Simple Steps for Exporting Your Google Drive Data
(as shown in the video below)

  1. Open your LPS Google Drive (class.lps.org)
  2. Click the app launcher in the top right of the screen and select “My Account
  3. On your account overview page, select “Control Your Content
  4. On the Control your content page select “CREATE ARCHIVE
  5. By default the tool wants to download your Google data from all of the tools in your account. If you only want to download Google Drive files, click “Select None” then specifically select “Drive” form the options presented. Click “Next.”
  6. Leave File Type as “.zip” and set Delivery Method as “Send download link via email.” Click “Create Archive.”
  7. Wait patiently for Google to send you an email (students will need to go to LPS Gmail).
  8. When the email arrives, click “Manage Archives” to be taken to a screen where you can download the archive file(s) created.
  9. Click “Show Downloads” and download the desired archive files.

 

Video Tutorial

 

Helpful Notes

  • When you download from Google Docs, the original documents in Google Drive are unaffected. You are downloading a COPY of that file(s) to your computer. The originals remain in place.
  • The files you download are zipped files. Now that you have them on your computer, a double click on the zipped file will expand it into a folder that contains the expected Google Drive Files. Zipped files are convenient for archive.
    • If you are a student, save them to a thumb drive or other cloud storage location of your own devising.
    • If you are LPS staff, save them in DocuShare or another FERPA compliant file storage location.
  • A Docushare tip for LPS Staff: There are two strategies for uploading these Google Drive files to Docushare, and each has distinct merits:
    • OPTION A) You can upload the zipped files to DocuShare as is – in the zipped format you downloaded from Google. Uploading a ZIP file accomplishes quick and efficient archive of the files. In the future you can get the individual files back by downloading the ZIP file out of DocuShare onto your desktop and double-clicking on it. It will always open to reveal the individual files contained within.
    • OPTION B) You could expand the zipped files you downloaded from Google and upload each individual file via the web browser. (Mac users could also use Transmit to upload the files.) This strategy has the advantage of allowing you to see & select the individual files directly within Docushare, but is more complicated.

Written by cpultz

May 3rd, 2016 at 1:01 am

Add Web Page Shortcuts to your Home Screen in iOS

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If you find yourself using your iPad to visit the same web pages again and again, consider saving a shortcut to them on your Home Screen for quicker and easier access.

Add Web Page Shortcuts to your Home Screen in iOS


Written by cpultz

September 4th, 2015 at 2:16 pm

Posted in How To,How Tos,Tips & Tricks

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Screen resolutions & display mirroring in Mac OS 10.9

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icon_512x512Mac 10.9 removes the ability to easily see all of the possible display resolutions for your projectors or external monitors. If you have document cameras or older projectors, this can leave you unable to see anything, in some cases.

Toggle Mirroring On/Off

Macintosh 10.9 changes the default behavior when connecting to a projector. Instead of the traditional mirroring you may expect, the default is now a multiple display situation. To toggle mirroring on/off with a keystroke, use the following :

command + F1

command + F1

Display Menu App

To resolve these issue and see all of your resolutions along with the option to mirror –  as you could in previous versions of Mac OS – we recommend a free utility called “Display Menu” that can be installed from the Apple App Store for Macintosh.

A NOTE ON INSTALLATION: Display Menu will not start automatically after installation from the Mac App Store. You can find it in your Applications folder. Start Display Menu from there. Once Display Menu is running, you can choose to have it automatically start every time you restart your computer by checking the ‘start on login’ option.

ADDITIONAL SUPPORT: http://displaymenu.milchimgemuesefach.de/about.html

Written by cpultz

November 22nd, 2013 at 2:39 pm

Adobe Reader: Printing PDF Files

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ReaderIconAdobe Reader was formerly named ‘Adobe Acrobat’ or ‘Acrobat Reader’

The default PDF viewer on LPS computers is called Adobe Reader. Printing pdf files using the current version of Adobe Reader is different than it was with older versions.

Here are a few steps that will help you be successful and avoid failed printing attempts due to invalid accounting codes.

1. Print Button

Open your PDF file in Acrobat Reader and either:

  • Click the small printer icon in the Reader toolbar (as shown below)

OR

  • Select Print from the File menu
1. Print Button

2. Printer…

When the print dialogue box appears, click the Printer… button in the bottom left-hand of the window.

DO NOT click the blue Print button.

2. Printer...

Pop-Up: You may encounter this pop-up window. If so, dismiss it by clicking Yes.

Pop-Up

3. Select Printer & Options

  1. Select the appropriate Printer.
  2. Adjust printer options if necessary (number of copies, pages etc).
  3. Click the blue Print button.
3. Select Printer & Options

4. Print

Click the blue Print button again in the original Print window.

4. Print

Written by Kristi Peters

November 5th, 2013 at 11:34 am

Make a Virtual Copy of a DVD (Mac)

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You can keep a virtual copy of a physical DVD on your computer if it is needed for instructional purposes. This is especially useful on computers that do not have a DVD drive (like the 2013 teacher Macbook Air laptops.)

Note that not all DVDs allow for this process. While most DVD will work fine in a disk image as shown in this tutorial, as they say in the commercials… your milage may vary.

Download a PDF of these instructions

 

1. DVD Drive

To begin, you will need access to a DVD drive. You may find a DVD drive in older laptops, or you may check out an external (USB) DVD drive from your school’s Library Media Center.

1. DVD Drive

2. Load the DVD

Begin by loading your physical DVD into the DVD drive. You should see it on the desktop of your computer.

2. Load the DVD

3. Launch ‘Disk Utility’

Open the application on your Macintosh called Disk Utility. It is found in the Utilities folder in the Applications folder on your Macintosh.

  • Applications > Utilities > Disk Utility
3. Launch 'Disk Utility'

4. Select the DVD in Disk Utility

In the Disk Utility application, you should see your DVD listed in the left column of the window, along with any other hard drives and external drives you may have plugged in to your computer.

Select the DVD you wish to make a virtual copy of.

4. Select the DVD in Disk Utility

5. Create a New Image

Begin the creation of your virtual disk image by clicking the “New Image” button at the top of the Disk Utility window.

Make sure that your DVD was selected when you click the new image button, otherwise it will be empty.

5. Create a New Image

6. Name your virtual DVD

In the pop-up window, enter a name for your virtual DVD in the “Save As” box, and select the location where it should be saved in the “Where” box.

6. Name your virtual DVD

7. Set the image type

In the drop down menus, make the following selections:

  • Image Format: DVD/CD Master
  • Encryption: none

Click the Save button

7. Set the image type

8. Disk Utility Progress

The disk utility application now begins the process of making a virtual copy of your DVD.

This can take a great deal of time. Expect the process to run for at least 10 minutes, potentially taking an hour or longer, depending upon the amount of data stored on the DVD.

Monitor the progress with the blue bar in the pop-up window, as shown here:

8. Disk Utility Progress

Find & Use your DVD.

You will find your virtual DVD disk image wherever you told it to save.

Double-click on the .cdr file to see the same contents you would see if you had the physical DVD.

Depending upon the type of DVD you are working with, you may see different results.

9. Find & Use your DVD.

Opening Movie (VIDEO) DVDs

If this was a DVD movie that was intended to be played in a traditional DVD player, you will just see contents like what is shown in the folder above. There should be _TS folders for AUDIO and VIDEO. You cannot open these files directly.

To view this movie,

  1. Make sure the disk image is opened
  2. Launch the application “DVD Player” found in the Applications folder on your Mac.
  3. In the File menu for the DVD Player application select “Open DVD Media…” and locate the VIDEO_TS folder inside the virtual DVD disk image. (Sometimes, the DVD will simply auto-play and you can skip step 3.)
Opening Movie (VIDEO) DVDs

Other DVD Types

If the DVD you made an image of was a game, a multimedia DVD, a software installer, or another type of DVD, you may see the startup files you need when you open the disk image.

Written by cpultz

October 10th, 2013 at 2:37 pm

Creating a PhotoBlog with WordPress

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Enjoy taking photos and want a web site that is a great showcase for them? In this video, I show you how in a few minutes, you can have a site that is a fantastic home for your pictures.

Written by Brian Fitzgerald

August 20th, 2013 at 10:40 am

Using iSite to Host Video for WordPress at LPS

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I’ve received a number of complaints that video doesn’t always work on WordPress. I think that some of the problem is that Docushare, which we often use to host videos, was just not intended to be a video server. Luckily staff at LPS have access to another resource, isite.lps.org, that can be used in the same way.

The following video demonstrates how to convert a video using the Miro Video Converter, upload the video to isite.lps.org and finally place the video on a WordPress web page. I even make a nice mistake which I have to recover from near the end! Thrilling!!

Written by Brian Fitzgerald

April 8th, 2011 at 3:05 pm

Using the Link Widget

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The link widget is a great way to give folks easy access to related and important resources from nearly any page of your WordPress web site.

Written by Brian Fitzgerald

March 3rd, 2011 at 3:36 pm

WordPress and Your Mobile

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WordPress has applications available for iOS, Android and Blackberry. If your phone/handheld uses one of these operating systems, you could have a site management tool right in your pocket!

To start using WordPress on your mobile device, do the following:

  1. Go to your site admin on a standard computer browser and select “Settings” > “Writing”. Check the “XML-RPC” box and save the setting.
  2. Install the WordPress application from your device’s app store (iOS, Android, BlackBerry).
  3. Launch and configure your WordPress app. Each version of the app looks a little different, but you will want to setup a “self-hosted” wordpress installation, use “wp.lps.org” as the site address, then enter your LPS login and password.
  4. Once you are this far, you will be able to choose the sites that you wish to manage from your device. Visit your application preferences to set up notifications if you have a site that accepts comments.

Written by Brian Fitzgerald

March 3rd, 2011 at 2:24 pm

Editing the WordPress Sidebar

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Most WordPress sites come with a large section on the right side of the page for small bits of information to be shown using “Widgets”. If you’ve been frustrated with this section and wanted to know how to get rid of the default “Categories” and “Archives” widgets, how to add your own widgets or even how to get rid of the sidebar altogether, these videos are for you! Read the rest of this entry »

Written by Brian Fitzgerald

November 11th, 2010 at 4:56 pm

Posted in How Tos,Video,WordPress

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